Emergency Response Plan (ERP) Consulting Services

PARADISE IRRIGATION DISTRICT
REQUEST FOR PROPOSALS
Emergency Response Plan (ERP) Consulting Services
1. Introduction
Paradise Irrigation District (District) is requesting proposals from qualified firms to
evaluate, update, and revise the District's existing Emergency Response Plan (ERP) to
ensure compliance with the America's Water Infrastructure Act (AWIA), applicable federal
and state regulations, and current industry best practices.
The District has completed a Risk and Resilience Assessment (RRA) in accordance with the
America's Water Infrastructure Act (AWIA). The selected consultant shall utilize the
completed RRA, evaluate the District's existing Emergency Response Plan and related
emergency planning documents, and prepare an updated ERP that satisfies AWIA
certification requirements and serves as a practical operational document for District
staff.
2. District Overview
Paradise Irrigation District is an independent special district formed in 1916 to provide
potable water service within the Town of Paradise and portions of the surrounding
community. The District operates under a Board of Directors/District Manager form of
government and is responsible for providing a reliable supply of safe drinking water to its
customers. The District continues to invest in infrastructure, emergency preparedness,
and operational resiliency to ensure reliable service under both routine and emergency
conditions. The District's service area, water supply, and long-range planning efforts are
described in its 2025 Urban Water Management Plan.
3. Scope of Services
The selected consultant shall:
* Review the District's completed Risk and Resilience Assessment (RRA).
* Review the District's existing Emergency Response Plan (ERP) and related
emergency planning documents.
* Evaluate the current ERP for compliance with the America's Water Infrastructure
Act (AWIA), applicable federal and state requirements, and current industry best
practices.
* Update and revise the ERP as necessary to address identified gaps and incorporate
current best practices.
* Coordinate with District staff throughout the project.

* Conduct at least one working review session with District staff.
* Provide one draft ERP for District review and one final ERP incorporating District
comments.
* Provide a crosswalk identifying how the final ERP satisfies the applicable
requirements of AWIA Section 2013.
* Provide the final ERP in searchable PDF and editable Microsoft Word format.
4. Consultant Qualifications
The District seeks firms with demonstrated experience preparing or updating Emergency
Response Plans for public water systems, including:
* AWIA Emergency Response Plans
* Drinking water utility emergency preparedness
* Emergency management and business continuity planning
* California public water systems or public agencies
5. Proposal Requirements
Proposals should include:
* Cover letter
* Firm qualifications and relevant experience
* Project understanding and approach
* Proposed project schedule
* Project team and key personnel
* Three client references for similar projects
* Cost proposal
6. Proposal Review
The District will review proposals based on the firm's qualifications, relevant experience,
project approach, proposed schedule, references, and cost.
7. Tentative Schedule
Milestone Date
RFP Issued June 23, 2026
Questions Due July 1, 2026
Proposals Due July 6, 2026 at 3 pm
Consultant Selection July 15, 2026
Final ERP Prior to December 31, 2026

8. District Rights
The District reserves the right to reject any or all proposals, waive informalities or
irregularities, request additional information from proposers, negotiate with one or more
firms, and award a contract that is determined to be in the best interest of the District.
Questions and submittals email or mail to:
Mickey Rich mrich@paradiseirrigation.com
530-876-2040
6332 Clark Road
Paradise, CA 95969

AGREEMENT
THIS AGREEMENT is made and entered into this ___th day of ________, by and between Paradise
Irrigation District, an irrigation district formed and existing under Division 11 of the California
Water Code ("District"), and __________________. ("Consultant"). District and Consultant are
collectively referred to as "parties", or either individually as "party".
WITNESSETH:
A. District desires to retain the Consultant to provide professional services for
_____________________.
B. The aforementioned work to be performed by Consultant is further described in the Scope
of Work attached hereto as Exhibit A and incorporated herein by this reference and is
collectively referred to as the "Project".
C. Consultant desires to undertake the Project on behalf of District pursuant to the terms and
conditions set forth herein.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is
hereby stipulated, the parties agree as follows:
I. SCOPE OF WORK
The Consultant shall be responsible for timely and satisfactory completion of the following
scope of work:
II. SCHEDULE
The Project will be completed upon a mutually agreed schedule after execution of this
Agreement. The parties agree to establish this schedule within thirty (30) days of the
execution of this Agreement. Failure to do so may result in termination of the Agreement
without cost to the District. Time is of the essence in completing the work contemplated
herein.

III. RESPONSIBILITIES
A. District. The District's duties and rights in connection with this Project are as
follows:
1) The District shall make staff available to the Consultant for purposes of
conference discussion, reviewing submissions from the Consultant,
providing background or other available factual information and/or
suggestions relating to the work in a manner such that the Consultant may
meet the Project completion schedule;
2) The District shall provide access to pertinent District facilities upon request
by the Consultant at a time and in the manner mutually agreed upon as
required to accommodate the work of Consultant; and
3) District shall tender payment in accordance with the provisions of Section
VI(B).
B. Consultant. Consultant's duties and rights in connection with this Project are as
follows:
1) Consultant shall be solely responsible for satisfactorily completing the
Project, including those tasks described in Exhibit A. Consultant shall
supervise and direct the work and give all attention for such proper
supervision and direction;
2) If Consultant furnishes labor or materials, or if Consultant incurs any
expense on behalf of District, Consultant shall provide and pay for all labor,
materials, equipment (including tools, construction equipment and
machinery), utilities, transportation, and all other facilities and services
necessary for the completion of the work on the Project;
3) Consultant covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which would conflict in any manner or
degree with the performance of services required to be performed under this
Agreement;
4) All work performed by Consultant for District pursuant to this Agreement
shall be performed by qualified persons and shall be performed in
accordance with standards of performance generally applicable to qualified
professionals in the field for which Consultants services are retained. The
standard of care and performance shall be equal to or greater than the
standard of care and performance of other consultants engaging in the same
or similar work;
5) Consultant shall be entitled to rely upon the accuracy of data and
information provided by authorized staff of the District in writing; provided
such reliance is consistent with professional standard of care; and
6) Consultant agrees that it will perform its services in compliance with all
applicable Federal, State and local laws, regulations and ordinances.

IV. WORK PRODUCT
The District, or its designee, shall at all times have access to the work product of the
Consultant while Project is under preparation or in progress. Upon completion or
termination of the Project, all drawings, documents, files and notes both in written and
electronic format shall become property of the District.
V. DESIGNATED REPRESENTATIVES
The Project shall be under direct control of Consultant's designated Project Manager, to
whom all questions may be directed. The District's representative will be its TITLE,
NAME, who will facilitate communication between the District's staff and Consultant.
VI. COMPENSATION
Payment: The compensation for service provided by Consultant shall not exceed ________. No
work in addition to the work described in this Agreement, including Exhibit A, shall be
performed by Consultant without prior written authorization by District.
A. Time of Payment: District shall make payment to Consultant within thirty (30) days
from the date of receipt of Consultant's invoice for undisputed amounts.
VII. TERM AND TIME FOR COMPLETION
This Agreement shall become effective on the date first written above and shall remain in
effect until the Project has been completed in accordance with the terms of this Agreement
unless sooner terminated in accordance with Article IX - Termination.
VIII. TIME OF THE ESSENCE
Time is of the essence with respect to all provisions of this Agreement.
IX. INDEMNIFICATION
Consultant agrees to indemnify, defend, and hold harmless the District, its officers, agents,
employees and volunteers from and against any and all claims, demands, actions, losses,
damages, injuries, and liability, direct or indirect (including any and all costs and expenses
in connection therein) (collectively "Claims") to the extent arising out of, pertaining to, or
relating to the negligence, recklessness, or willful misconduct of the Consultant, excepting
such injury or harm caused by District's sole or active negligence or willful misconduct, to
the extent caused thereby. Consultant's indemnity obligation shall extend to Claims
occurring after completion of the Project, as well as during the Project's progress.
Consultant specifically agrees that this indemnification agreement provides indemnity to
District for any claims, damages or liability for injuries (including death) incurred or
sustained by Consultant's own employees and those of Consultant's subconsultants.
Neither the termination of this Agreement, nor the completion or ending of the Project shall
release Consultant from its obligations to indemnify as set forth above. Consultant's
obligation to indemnify and its obligation to maintain liability and other insurance are

separate and distinct. Consultant's obligation to indemnity is not restricted to insurance
proceeds, if any, received by District or its directors, officers, employees, or authorized
representatives.
X. INSURANCE
A. Consultant agrees to provide insurance coverage as set forth in Exhibit "B".
XI. TERMINATION
District may terminate this Agreement with Consultant at any time without cause. District
shall so notify Consultant in writing. Upon written notification, this Agreement shall be
terminated, and the Consultant shall immediately stop the Consultant's work on the Project,
follow all District instructions, and mitigate all costs and damages. Provided Consultant is
not in breach, District shall be responsible for all costs incurred by Consultant up to the
date of termination without cause. In the event District terminates this Agreement,
Consultant shall provide District with a copy of all work and product in process as of the
date of termination.
XII. ENTIRE AGREEMENT
This writing, including Exhibits "A", and "B", constitutes the entire Agreement between
the parties relative to the services specified herein, and no modifications hereof shall be
effective unless and until such modification is evidenced by a writing signed by both parties
to this Agreement.
There are no understandings, agreements, conditions, representations, warranties or
promises with respect to the subject matter of this Agreement except those contained in or
referred to in this writing.
XIII. INDEPENDENT CONSULTANT
It is expressly understood and agreed by the parties that Consultant's relationship to District
is that of an independent contractor. All persons hired by Consultant and performing the
work shall be Consultant's employees or agents. District shall not be obligated in any way
to pay any wages or other claims by any such employees or agents or any other person by
reason of this Agreement. Consultant shall be solely liable to such employees and agents
for losses, costs, damage or injuries by said employees, or agents during the course of the
work.
XIV. SUCCESSORS AND ASSIGNMENT
This Agreement shall be binding on the heirs, successors, executors, administrator and
assigns of the parties; and each party agrees that it will not assign, transfer, convey or
otherwise dispose of this Agreement or any part thereof, or its rights, title or interest therein,
or its power to execute the same without the prior written consent of the other party, which
shall not be unreasonably, delayed or conditioned.
XV. REMEDIES NOT EXCLUSIVE
The use by either party of any remedy specified herein for the enforcement of this

Agreement is not exclusive and shall not deprive the party using such remedy of, or limit
the application of any other remedy provided by law.
XVI. NOTICES
All notices, statements, reports, approvals or requests or other communications that are
required either expressly or by implication to be given by either party to the other under this
Agreement shall be in writing and signed for each party by such officers as each may, from
time to time, authorize in writing to so act. All such notices shall be deemed to have been
received on the date of delivery, if delivered personally, or three (3) days after mailing if
enclosed in a properly addressed, stamped envelope and deposited in the U.S. post office
for delivery. Unless and until formally notified otherwise, all notices shall be addressed to
the parties at their addresses shown below:
Paradise Irrigation District CONSULTANT
Attention: Mickey Rich
6332 Clark Road
Paradise, CA 95969
XVII. SUBCONSULTANTS
No outside consultant shall be engaged by Consultant unless prior written approval is
obtained from District, which may be withheld for any reason, in District's sole
discretion.
XVIII. INTERPRETATION
Unless the context otherwise clearly requires, the terms in the body of this
Agreement shall prevail over any inconsistent terms that may be found in the Exhibit
hereto. The parties have had a full and fair opportunity to negotiate and review the
terms of this agreement with their respective legal counsel and, as a result, the
normal rule of interpreting ambiguities against the drafting party shall not apply.
XIX. DISPUTE RESOLUTION, JURISDICTION, AND VENUE
In the event of a dispute regarding interpretation or implementation of this
Agreement, including without limitation disputes concerning payment, a District
representative and Consultant representative shall endeavor to resolve the dispute
by meeting in person within thirty (30) days after the request of either party. If the
dispute remains unresolved and unless the parties otherwise agree, the dispute may
be resolved by litigation, and any party may, at its option, pursue any available legal
remedy. This Agreement shall be governed by and construed under the laws of the
State of California. Jurisdiction and venue for any action brought to enforce or
interpret the terms of this Agreement shall be in the Superior Court of the State of
California in and for the County of Butte.

IN WITNESS WHEREOF the parties execute this Agreement on the day and year first herein
above written.
CONSULTANT
Signature of Consultant's Authorized Official
Name and Title of Consultant's Authorized
Official:
ATTEST:
TAXPAYER ID _
_____________________________ Business Type:
Corporation Yes No
_____________________________ Other:
Printed Name and Title (Complete W-9 enclosed)
PARADISE IRRIGATION DISTRICT
ATTEST:
_________________________________ __________________________________
Georgeanna Borrayo, District Secretary Kevin Phillips, District Manager
Attachments:
Exhibit A - Consultant's Scope of Work & Cost Proposal
Exhibit B - Insurance Requirements

EXHIBIT A
Consultant's Scope of Work and Cost Proposal