Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water...

Location:	Oklahoma
Posted:	Jun 24, 2026
Due:	Jul 22, 2026
Agency:	City of Tulsa
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Solicitation No:	TAC 037M
Publication URL:	To access bid details, please log in.

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 037M

Supplies or Services Requested: Janitorial Services for A.B. Jewell

Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water

Facility

Department: Asset Management

NIGP Commodity Code(s): 910-39

Solicitation Schedule

EVENT

IFB Issue Date

DATE

06/24/2026

Pre-Bid Conference

Mohawk Water Treatment Plant, Administration Building

3600 Mohawk Blvd, Tulsa, OK 74115

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

07/09/2026 at 10:00 AM CT

07/13/2026

10 Days prior to IFB due date

07/22/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Angie Tune, Senior Buyer | atune@cityoftulsa.org

All questions should be emailed with TAC 037M on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Janitorial Services for A.B. Jewell Water

Treatment Plant, Mohawk Water Treatment Plant, and Raw Water Facility for the Asset Management

Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk

Water Treatment Plant, and Raw Water Facility for the Asset Management Department.

Seller Qualifications

1. Sellers must have and maintain a phone number where they can be contacted within thirty (30)

minutes, seven (7) days per week.

2. Sellers must also have and maintain a separate working email where copies of reports,

pictures, and other information can be sent as needed.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

3. SERVICES/SUPPLIES/EQUIPMENT:

Seller shall furnish all necessary labor, tolls, appliances, equipment, supplies, maintenance,

and other accessories, services, and facilities to perform the janitorial services at the City

facilities designated in this IFB other than supplies supplied by the City of Tulsa.

4. CLEANING REQUIREMENTS:

The specific cleaning requirements specified herein establish the minimum cleaning

requirements. It is expressly understood by the Seller that the intent of this Agreement is to

supply the complete janitorial services for the interior and exterior portions of the buildings

listed.

5. AREA INCLUDED IN THE AGREEMENT:

All offices, foyers, hallways, entryways, doors, windows, stairways, closets, conference rooms,

hearing rooms, libraries, restrooms, breakrooms, coffee rooms, elevator cabs, sidewalks up to

6 feet around entire location, storage areas, and interior windows or partitions as applicable to

this Agreement.

6. AREA EXCLUDED FROM THE AGREEMENT:

No work is required in elevator pits.

7. LABOR HOURS:

Seller shall guarantee a minimum of labor hours, including lead personnel, on all shifts. These

guaranteed minimum labor hours are for general purpose cleaning only. Additional labor for

periodicals will be required, and each Bidder shall include the labor for such periodic work in

their total cost per month of each item bid. Whatever labor hours the Seller guarantees will be

IFB Rev 02/2024

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

expected. If the Seller supplies less than the guaranteed labor hours a deduction of $15/hour

shall be made for each hour not supplied.

8. INITIAL CLEANING:

Upon cleaning each area for the first time, as identified on the task and frequency schedule of

this Agreement, the Seller shall remove all residual, accumulated dirt and soil; even though

such dirt and soil may have been in existence prior to the effective date of this Agreement.

SUPPLIES:

1. SELLER FURNISHED SUPPLIES:

The Seller will furnish all necessary supplies other than those listed as supplied by the City of

Tulsa including but not limited to cleaners, disinfectants, waxes, wax stripping materials,

wastebasket liners, and other products required to provide the cleaning services at all locations

listed in Table 1. Supplies shall be of the highest quality and the most suitable type or grade

for the work specified under this Agreement. Only non-fragrance type supplies shall be used

during the term of this Agreement.

2. CITY OF TULSA FURNISHED SUPPLIES:

The City of Tulsa shall provide the following supplies for this Agreement and the Seller will use

these supplies to fill dispensers also supplied by the City: toilet tissue, paper towels, liquid hand

soap.

UNDER NO CIRCUMSTANCES ARE CITY OF TULSA SUPPLIES TO BE USED IN THE

CLEANING OF ANY CITY-OWNED FACILITIES COVERED BY THIS AGREEMENT.

SANITARY NAPKIN AND TAMPON VENDING MACHINES WILL BE THE TOTAL

RESPONSIBILITY OF THE SELLER. THIS INCLUDES VENDING AND MAINTENANCE OF

EACH UNIT. SELLER WILL PROVIDE PRODUCT.

EQUIPMENT:

1. SELLER FURNISHED EQUIPMENT:

The Seller shall furnish all equipment for accomplishment of all work specified at all locations

listed in Table 1. Seller’s equipment shall be of the size and type suitable for accomplishment

of the various types of work described herein and for operating from existing sources of City

furnished electrical power.

2. EQUIPMENT INSPECTION:

All equipment and attachments necessary to perform the work described in these Agreement

documents must be available for inspection at the site named in the Agreement. The equipment

and attachments must be in new condition and capable of performing the work for which they

were intended. If new equipment is on order, purchasing documents that describe the

equipment sufficiently for evaluation must be available for review by Building Operations

Section of the Asset Management Department or authorized representative. Such equipment

must be on the job site within 30 calendar days from the effective date of the Agreement. The

new equipment will be subject to inspection for compliance.

SCHEDULING:

Seller shall be responsible for the scheduling of the cleaning services specified herein per Table

1. All services shall be performed during the frequency schedules prescribed in this Agreement

and all work shall be completed without interfering with the proper performance of City of Tulsa

day-to-day procedures within the facilities. The City reserves the right to approve and make

suggested changes to the schedule set up by the Seller.

IFB Rev 02/2024

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

WORK SCHEDULE:

Seller shall perform all scheduled work under the Agreement as outlined in the “REQUIRED TASK

AND FREQUENCY SCHEDULE”.

TABLE 1

JANITORIAL CLEANING LOCATIONS

LOCATION

ADDRESS

A.B. Jewell

18707 E. 21st Street,

Administration/Filter Control Building

Tulsa, OK 74134

1st Floor

2nd Floor

3rd Floor

High Service Pump Station

Chemical Feed Building

Sludge Handling Facility

Maintenance Facility

TOTAL – A.B. JEWELL

Mohawk Treatment Facility

3600 Mohawk Blvd,

Asset Management Security Building

Tulsa, OK 74115

Mohawk Street Maintenance

QA/QC Building

Administration & Maintenance

Sludge Handling (Mohawk)

Visitors Center

Chemical Building

Education Center

Distribution Pump Station

TOTAL – MOHAWK

Raw Water Supply Facility

2601 N 193rd E Ave,

Front Office Building

Catoosa, OK 74015

Back Shop Crew Rooms and Restrooms

Technician’s Office Building

TOTAL – RAW WATER SUPPLY

SQ. FOOTAGE

10,750 sq ft

5,000 sq ft

1,470 sq ft

1,420 sq ft

870 sq ft

2,980 sq ft

27,490 sq ft

3,000 sq ft

1,560 sq ft

4,028 sq ft

4,498 sq ft

1,500 sq ft

2,508 sq ft

640 sq ft

8,353 sq ft

6,060 sq ft

32,147 sq ft

3,590 sq ft

3,780 sq ft

1,800 sq ft

9,170 sq ft

All cleaning such as but not limited to cleaning of carpets, stripping, and waxing of hard floor

surfaces, sealer applied to restroom/locker room floors and wall tiles, and other periodicals shall

be coordinated through the Operations Manager or their authorized representative a minimum of

at least one (1) week before the cleaning is started.

1. SELLER MATERIAL SAFETY DATA SHEETS (MSDS):

The Seller will be familiar with and operate within the guidelines set forth by the Occupational

Safety and Health Act and other Federal, State, or local regulations, which affect custodial and

housekeeping operations. One (1) set of Material Safety Data Sheets must be supplied to the

Building Operations Section of the Asset Management Department for all chemicals and

cleaning agents utilized under this Agreement within five (5) days after award. All chemicals

utilized in City facilities must be properly identified with manufacturer’s label and name of

custodial company on each container.

In accordance with OSHA Hazard Communication Standards, all chemical containers must be

clearly labeled with the product name, the manufacturer’s original label, and the Seller’s

identification. Any unmarked, improperly labeled, or unidentified chemical container found on

IFB Rev 02/2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid ID:	TAC 037M
Addendum:	0
Bid Due Date:	7/22/2026
Description:	Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility
Bid Document:	TAC 037M – Janitorial Water Treatment Plants and Raw Water.pdf
Attachments:

Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility

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