BCSD Fleet Service Vehicles Bid 26-06-02 Instructions

BAKERSFIELD CITY SCHOOL DISTRICT
David West EDUCATION CENTER, 1300 BAKER STREET
Director BAKERSFIELD, CALIFORNIA 93305-4326
Department of Stores and Purchasing (661) 631-4712
westd@bcsd.com FAX: (661) 861-9907
June 24, 2026
Dear Prospective Bidder:
The Bakersfield City School District is soliciting bids for fleet vehicles, Bid #26-06-02. Bids will be
received until Thursday, July16, 2026, at 11:00 a.m., via our online bidding portal. Vendors must
register through the District's online bidding portal to review and submit bid opportunities
https://go.bcsd.com/planetbids.
As you prepare your response, please know that the District intends to award this Bid to the lowest,
responsive and responsible bidder per line item. Pricing must be firm for six (6) months beginning
August 5, 2026. This bid will be awarded for one (1) year and has an option for renewal for two
additional one-year terms provided both parties agree, in accordance with Education Code Section
17596 (K-12). The total potential bid life is three (3) years.
All specified items, or approved equals will be considered and it is imperative that bidders clearly
identify the brands, product numbers, and unit prices for the items bid. Any ambiguities in a bid
response will be cause for rejection of that item. If there is any question as to the "or equal" nature of
the alternate offering, please provide sample specifications to the District on or before 10:00 a.m., July
7, 2026 (see condition 8). Please review the attached General Conditions and Instructions for Bidding
prior to preparing your bid.
All items must be bid delivered, F.O.B., Bakersfield City School District on or before December 30,
2026. Bid tabulations will be available online after the August 4, 2026 School Board Meeting. If
you have any questions regarding this bid package, please utilize the Q&A tab on the bidding portal on
or before 10:00 a.m. July 7, 2026. An addendum will be issued, if necessary, on or before July 10,
2026.
All prospective bidders must register to participate in the bid through the District's online portal to
review bid opportunities, receive changes, and addenda. We look forward to receiving your bid
response.
Sincerely,
David West
David J. West
Director, Stores and Purchasing

BAKERSFIELD CITY SCHOOL DISTRICT
Education Center - 1300 Baker Street Bakersfield, CA 93305-4326
Department of Stores and Purchasing
GENERAL CONDITIONS AND INSTRUCTIONS FOR
BIDDING EQUIPMENT AND/OR SUPPLIES
FLEET SERVICE VEHICLES - Bid #26-06-02
1. All responses, including the attached bid forms must be submitted online, on or before Thursday,
July 16, 2026, at 11:00 a.m. It is the bidder's responsibility to ensure your bid is submitted
before the bid deadline. Late bids will not be accepted. The district will not accept any bids or
bid modifications submitted by facsimile, via hardcopy, or electronic mail transmission.
2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such
submission must be fulfilled. Bid pricing is to be firm through February 5, 2027. A successful
bidder shall not be relieved of the bid submitted without the District's consent or bidder's
recourse to Public Contract Code Section 5100 et seq. No bidder may withdraw a bid for a period
of sixty (60) days after the date set for the opening of bids.
3. All prices and notations must be submitted online. Verify all quotations before submission, as
they cannot be corrected after the bids are opened. Bids not submitted on the online portal shall
be disregarded. Bidders are limited to one price per line item. Multiple bids by a single vendor
will not be accepted unless alternative bids are called for. The District will pay only the State
sales and use taxes. Federal excise taxes are not applicable to school districts.
4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school
site as designated on the purchase order. No charge for containers, packing, draying, handling,
or any other purpose will be allowed over and above the prices bid. Return of products for
warranty purposes shall be free of all cost to the District.
5. The successful bidder shall not be held responsible for delays in performance of the contract
caused by strikes, lockouts, labor disturbances, lack of or failure by transportation, acts of the
government or other causes similar to the foregoing which are beyond the control of and are not
the fault of the bidder; provided however, that whenever the bidder shall claim that delays are
due to any or all of the above-named causes the bidder shall within five days after the occurrence
of the cause or causes of delay request extension of time from the Governing Board of the
District; such request shall be in writing and shall state in detail the reason or reasons why the
said cause or cause of delay will prevent timely delivery. If the Governing Board finds that
extension of time is equal to the delay resulting from such cause or causes of, the Governing
Board may, at its option, rescind the contract. Delays attributable to supply chain or inventory
issues will not constitute excusable delays.
6. The Board of Education anticipates awarding by line item to the lowest responsive and
responsible bidder; however, the Board reserves the right to reject any or all bids, waive
informalities, and award one or more contracts as permitted by law. Per Public Contract Code
Section 20117, if two or more bids are identical in all respects, the district may determine by lot
which bidder will be awarded the contract or the vendor who has offered the most consistent
service and reliability in the past. This requirement applies to competitive bidding for the
purchase, sale, or lease of real property, supplies, materials, equipment services, bonds, or the
awarding of any contract.

7. Bidders may elect to bid on any or all items. "ALL OR NOTHING" BIDS WILL NOT BE
ACCEPTED.
8. The use of the name of a manufacturer, or any special brand, make, or model number, in
describing any items in the Bidding Documents does not restrict bidders to that manufacturer or
specific article. An equal of the named product will be given due consideration. Specifications
or model numbers from manufacturers are included in this bid for clarification purposes. A
substitution request form is provided and sample specifications along with a sample vehicle
must be presented, free of expense, to District Staff prior to 10:00 a.m., July 7, 2026. A
demonstration must be completed at least 7 business days prior to bid opening for each item
that is bid by the vendor when it is not bid as specified. Failure to demonstrate a vehicle prior
to the date as noted on the attached Substitution Request Form may be considered reason for
disqualification of bid.
9. The delivery date of supplies, equipment, or services shall be as specified on the district's
Purchase Order, 30 days or less from the date of the Purchase Order. Understanding supply
chain issues and manufacturing issues, the district will extend the delivery date to December 30,
2026 with mutual consent.
10. Should any bidder question or protest the award of contract to the apparent low bidder(s), such
question or protest must be furnished in writing to the Director of Purchasing no later than three
(3) working days following the date of bid opening. Such submittal must fully explain the basis
of objection supported by all relevant information, facts, and details. The letter must be signed
by an authorized representative stating specific reason(s) for the protest including all relevant
facts (law, rule, regulation, and criteria). Bid protests will be reviewed by the Director of
Purchasing and the Assistant Superintendent of Business Services. The affected proposer will
be given an opportunity to rebut the evidence and present evidence that the proposer should be
allowed to perform the work. The District will issue a written final decision within fifteen (15)
days of receipt of the protest unless factors beyond the District's reasonable control prevent
such resolution.
11. Per Public Contract Code Section 20117, if two or more bids are identical in all respects, the
district may determine by lot which bidder will be awarded the contract, by coin flip, or to the
vendor who has offered the most consistent service and reliability in the past. This requirement
applies to competitive bidding for the purchase, sale or lease of real property, supplies, material,
equipment service, bonds, or the awarding of any contract.
12. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting
Act Certification, Non-Collusion affidavit, Conflict of Interest, and Federal Certifications with
the completed bid proposal as outlined in Appendix A. The documents are included in this bid
package as individual files available through the bid portal. It is the bidder's responsibility to
ensure all files are correctly uploaded in advance of the aforementioned bid deadline.
13. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free
District. Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District
property.
14. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance
with, 2 CFR Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to
provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and
other manufactured products), to the greatest extent possible.

15. If an awarded bidder defaults, the District may procure the materials or services from other
sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any
unpaid balance due the bidder or by proceeding against a bidder's bond, if any, or by suit
against the bidder. The prices paid by the District shall be considered the prevailing market
prices at the time such purchase is made.
16. In the event of litigation, the bid documents, specifications, and related matter shall be governed
by and construed in accordance with the laws of the State of California. Venue shall be with
the appropriate state or federal court located in Kern County.
17. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless
from liability of any nature or kind whatsoever, on account of use by the publisher or author,
manufacturer, or agent, of any copyrighted composition, secret process, patented or unpatented
invention, article of appliance furnished or used under this bid.
18. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of
the items appearing on this bid form, or any rights accruing thereunder, title or interest therein,
funds to be received hereunder, or any power to execute the same without the consent in writing
of the District Governing Board. Notice is hereby given that the District will not honor any
assignment made by the successful bidder unless consent in writing, as indicated above, has
been given.
19. In connection with the execution of this contract, the bidder shall not discriminate against any
employee or applicant for employment because of race, religion, color, sex, or national origin.
The bidder shall take affirmative actions to insure that applicants are employed, and that
employees are treated during their employment, without regard to their race, religion, color, sex,
or national origin. Such actions shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment, lay-off, termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
20. All pricing quoted herein shall remain firm through February 5, 2027. Price increases on
renewal years may not exceed the 5% aggregate. A price increase, if exercised, shall be fully
justified by the vendor and proved by a test of the market and/or submission of documents from
the manufacturer. Percentage increases will be taken into account when reviewing the renewal
options. At no time shall an increase exceed five (5) percent. In the event that the market
conditions change resulting in a price decrease, it is expected that the successful bidder shall pass
those savings onto the District.

SPECIAL CONDITIONS:
1. It is extremely important that all bidders read and adhere to the terms and conditions,
specification, and all bid documents included herein.
2. Department of Motor Vehicles (DMV) registration and "E" license plates to be handled by
Dealer.
3. Cumulative miles/hours shall not exceed 400 miles/8 hours at time of delivery
4. Vehicles must be delivered with full fuel tanks
5. Vehicles must meet all California emission standards and have all legal safety devices.
6. By submitting a bid, vendor agrees to offer updated models as available under the same Terms
and Conditions.

Appendix A
Required Documents
ATTENTION: The online bid portal will not allow a bidder to click the "Submit" button if any of the
mandatory documents listed below are missing. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline. All bids must be submitted by a
responsible officer or employee.
1. Non-Collusion Declaration
2. Conflict of Interest Disclosure Statement
3. Drug-Free Workplace Certification
4. Federal Certifications
5. Iran Contracting Act

Appendix B
Technical specifications
IMPORTANT NOTE TO BIDDERS:
To ensure the highest level of accuracy and to assist in the preparation of a responsive bid, the Bakersfield City
School District has provided Appendix B as a complete reference for all required items.
* Full Descriptions: While all items listed here match the "Line Items" tab within the online bidding
portal, the portal interface may require users to "mouse over" or "hover" to view long-form
descriptions.
* Accuracy: This document provides the full technical specifications, manufacturer names, and model
numbers that have been approved through previous history.
* Requirements: Specific Product Identification: For line items where the District has listed multiple
acceptable manufacturers or "approved equals," the bidder must clearly identify the specific
manufacturer and model number they are bidding.
* Substitutions: If requesting to substitute a product, please include all relevant information including
manufacturer and model numbers. Samples are required if bidding on a substitute item. A Substitute
Request Form is included in this bid package.
Line Item Responses
All bidders are required to provide responses in each of the three form fields available for each line item on the
bid. All Line Items must have a Unit Price or a Response of "No".
* Unit price: Please enter the unit price based on the unit of measure indicated.
* Response:
"Yes" - Indicates that the bidder has bid the line item product as specified
o
"No" - Indicates that the bidder chooses not to bid on this line item
o
"Alt" - Indicates that the bidder has provided an approved substitute alternative item as outlined
o
in section 8 of the General Conditions and Instructions for Bidding Equipment and/or Supplies.
* Comments: Please indicate the manufacturer and model number of the alternate approved substitute.

Line Item #1 - Heavy-Duty Contractor Flatbed Truck (DRW)
Specifications
2026 or Newer Ford F-350 Super Duty, GM 3500HD, Dodge Ram 3500, 4 x 2
SD Regular Cab & Chassis, Dual Rear Wheel, Gas, or Equal
* ENGINE: 6.6L OR 7.3L, V8 GAS
* TRANSMISSION: 10-SPEED AUTOMATIC
* TIRES: 225/70RX19.5G BSW A/P
* BACKUP CAMERA AND ALARMS
* FACTORY INTEGRATED BRAKE-CONTROLLER
* HD VINYL 40/20/40 SPLIT BENCH SEAT
* MONOTONE PAINT APPLICATION
* 145" WHEELBASE
* 50-STATE EMISSIONS SYSTEM
* SYNC COMMUNICATIONS & ENTERTAINMENT SYSTEM
* GVWR: 10,950 LBS.
* LIMITED SLIP W/3.73 AXLE RATIO
* POWER EQUIPMENT GROUP
* ADVANCED SECURITY PACK
* POWER FRONT SIDE WINDOWS
* POWER LOCKS
* REMOTE KEYLESS ENTRY, 2 SETS
* EXTERIOR BACKUP ALARM (PRE-INSTALLED)
* OXFORD/SUMMIT WHITE EXTERIOR
* DARK CLOTH OR VINYL SEAT COLOR
* 4-WHEEL ABS
* TRACTION CONTROL
* 3.73 RATIO REG AXLE
* AIR CONDITIONING
* AM/FM STEREO
* WIPERS
* DUAL FRONT AIRBAGS
* SECURILOCK IMMOBILIZER
* FRAME SECTION MODULUS: 12.7 CU.IN.
* FIRM SUSPENSION
* DUAL POWER REMOTE HEATED MIRRORS
* DRIVER AND FRONT PASSENGER SEAT MOUNTED SIDE AIRBAGS
* TACHOMETER
Scelzi Contractor Flatbed Body #CTFB-8/10 or Equal
* 8'W X 10'L (120") - 60"CA
* WHITE WITH ALUMINUM FLOOR AND FOLD DOWN SIDE RACKS
* 36" X 18" X 18" UNDERBODY (2 BOXES)
* 72" X 18" X 18" TOP MOUNT, OPEN TOP (2 BOXES)
* FORK LIFT ACCESSIBLE MATERIAL RACK
* 3' X 2' REMOVABLE CROSSBARS
* REMOVABLE 3" X 2" X 120" WALL WITH 2" LEGS
* POWDER COATED
* MASTER LOCKING SYSTEM
* INSTALL FACTORY BACKUP CAMERA AND ALARM
* CLASS 5 RECEIVER HITCH WITHOUT INSERT WITH 7 PRONG ROUND PLUG

Line Item# 2 - Mid-Size Three-Row SUV
Specifications
2026 or Newer Ford Explorer, GMC Acadia, Mid-Size SUV with 3 Rows, Gas, or
Equal
* ENGINE: 2.3L-2.5L 4 OR 6 CYLINDER TURBO BOOST
* TRANSMISSION: 8 OR 10-SPEED AUTOMATIC
* BACKUP CAMERA
* HD VINYL SEATS, BENCH MIDDLE ROW, 7 PASSENGERS PLUS THE DRIVER
* OXFORD/SUMMIT WHITE PAINT EXTERIOR
* SYNC COMMUNICATIONS & ENTERTAINMENT SYSTEM
* POWER EQUIPMENT GROUP
* ADVANCED SECURITY PACK
* POWER FRONT SIDE WINDOWS
* POWER LOCKS
* REMOTE KEYLESS ENTRY, 2 SETS
* 4-WHEEL ABS
* AIR CONDITIONING
* AM/FM STEREO
* WIPERS
* DUAL FRONT AIRBAGS
* DRIVER AND PASSENGER STANDARD SAFETY FEATURES

Line Item #3 - Full-Size Electric Cargo Van with Liftgate
Specifications
2026 or Newer Ford E-Transit Cargo Van, 148"WB, Electric, With Tommy Gate V2
Series Internal Liftgate or Equal
* T-350 148" LONG HIGH ROOF
* ENGINE: ELECTRIC MOTOR MUST BE COMPATIBLE WITH LEVEL 2 AC FORD 48-AMP TYPE 1, EV
CHARGING STATION, UTILIZING THE SAE J1772 CONNECTOR DELIVERING 11.5 KW OF POWER
* 89 KWH USABLE LITHIUM-ION PACK BATTERY
* TRANSMISSION: SINGLE SPEED
* REAR WHEEL DRIVE
* SLIDING SIDE DOOR. 50/50 HINGED REAR DOORS
* BACKUP CAMERA AND REVERSING ALARM
* HD VINYL SEATS, DARK PALAZZO OR GRAY-2 SEATS
* OXFORD/SUMMIT WHITE PAINT EXTERIOR
* REINFORCED WALL LINES
* VINYL/HEAVY DUTY RUBBER/COMPOSITE HEAVY DUTY FLOOR COVERING
* 12V POWERPOINT LOCATED IN THE REAR OF THE VEHICLE
* CARGO AREA TO INCLUDE TWO SETS OF E-TRACK RAIL SYSTEMS MOUNTED LOW AND MIDDLE
HEIGHT OF THE CARGO PANEL ON EACH SIDE
* TOMMY GATE V2 SERIES INTERNAL VAN LIFTGATE TO BE INSTALLED BY CERTIFIED UPFITTER
WITH THE FOLLOWING FEATURES: PLATFORM AUTO OPEN AND CLOSE, FULL FUNCTION
CONTROL, RETENTION RAMP/TAPER, ALUMINUM TREADPLATE BRIDGE.
* LOW PROFILE PUMP AND MOTOR BOX.
* SYNC COMMUNICATIONS & ENTERTAINMENT SYSTEM
* POWER EQUIPMENT GROUP
* ADVANCED SECURITY PACK
* POWER FRONT SIDE WINDOWS
* POWER LOCKS
* REMOTE KEYLESS ENTRY, 2 SETS
* AIR CONDITIONING
* AM/FM STEREO
* WIPERS
* DUAL FRONT AIRBAGS
* DRIVER AND PASSENGER STANDARD SAFETY FEATURES