BCSD Fleet Service Vehicles Bid 26-06-02 Instructions

Location:	California
Posted:	Jun 24, 2026
Due:	Jul 16, 2026
Agency:	Bakersfield City School District
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems J - Maintenance, Repair, and Rebuilding of Equipment U - Education and Training Services
Publication URL:	To access bid details, please log in.

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BAKERSFIELD CITY SCHOOL DISTRICT

David West

Director

Department of Stores and Purchasing

w e s t d @ bcsd.com

EDUCATION CENTER, 1300 BAKER STREET

BAKERSFIELD, CALIFORNIA 93305-4326

(661) 631-4712

FAX: (661) 861-9907

June 24, 2026

Dear Prospective Bidder:

The Bakersfield City School District is soliciting bids for fleet vehicles, Bid #26-06-02. Bids will be

received until Thursday, J u l y 1 6 , 2 0 2 6 , at 11:00 a.m., via our online bidding portal. Vendors must

https://go.bcsd.com/planetbids.

As you prepare your response, please know that the District intends to award this Bid to the lowest,

responsive and responsible bidder per line item. Pricing must be firm for six (6) months beginning

August 5, 2026. This bid will be awarded for one (1) year and has an option for renewal for two

additional one-year terms provided both parties agree, in accordance with Education Code Section

17596 (K-12). The total potential bid life is three (3) years.

All specified items, or approved equals will be considered and it is imperative that bidders clearly

identify the brands, product numbers, and unit prices for the items bid. Any ambiguities in a bid

response will be cause for rejection of that item. If there is any question as to the “or equal” nature of

the alternate offering, please provide sample specifications to the District on or before 10:00 a.m., July

7, 2026 (see condition 8). Please review the attached General Conditions and Instructions for Bidding

prior to preparing your bid.

All items must be bid delivered, F.O.B., Bakersfield City School District on or before December 30,

2026. Bid tabulations will be available online after the August 4, 2026 School Board Meeting. If

you have any questions regarding this bid package, please utilize the Q&A tab on the bidding portal on

or before 10:00 a.m. July 7, 2026. An addendum will be issued, if necessary, on or before July 10,

2026.

All prospective bidders must register to participate in the bid through the District’s online portal to

review bid opportunities, receive changes, and addenda. We look forward to receiving your bid

response.

Sincerely,

David West

David J. West

Director, Stores and Purchasing

BAKERSFIELD CITY SCHOOL DISTRICT

Education Center - 1300 Baker Street Bakersfield, CA 93305-4326

Department of Stores and Purchasing

GENERAL CONDITIONS AND INSTRUCTIONS FOR

BIDDING EQUIPMENT AND/OR SUPPLIES

FLEET SERVICE VEHICLES - Bid #26-06-02

1. All responses, including the attached bid forms must be submitted online, on or before Thursday,

July 16, 2026, at 11:00 a.m. It is the bidder’s responsibility to ensure your bid is submitted

before the bid deadline. Late bids will not be accepted. The district will not accept any bids or

bid modifications submitted by facsimile, via hardcopy, or electronic mail transmission.

2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such

submission must be fulfilled. Bid pricing is to be firm through February 5, 2027. A successful

bidder shall not be relieved of the bid submitted without the District’s consent or bidder’s

recourse to Public Contract Code Section 5100 et seq. No bidder may withdraw a bid for a period

of sixty (60) days after the date set for the opening of bids.

3. All prices and notations must be submitted online. Verify all quotations before submission, as

they cannot be corrected after the bids are opened. Bids not submitted on the online portal shall

be disregarded. Bidders are limited to one price per line item. Multiple bids by a single vendor

will not be accepted unless alternative bids are called for. The District will pay only the State

sales and use taxes. Federal excise taxes are not applicable to school districts.

4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school

site as designated on the purchase order. No charge for containers, packing, draying, handling,

or any other purpose will be allowed over and above the prices bid. Return of products for

warranty purposes shall be free of all cost to the District.

5. The successful bidder shall not be held responsible for delays in performance of the contract

caused by strikes, lockouts, labor disturbances, lack of or failure by transportation, acts of the

government or other causes similar to the foregoing which are beyond the control of and are not

the fault of the bidder; provided however, that whenever the bidder shall claim that delays are

due to any or all of the above-named causes the bidder shall within five days after the occurrence

of the cause or causes of delay request extension of time from the Governing Board of the

District; such request shall be in writing and shall state in detail the reason or reasons why the

said cause or cause of delay will prevent timely delivery. If the Governing Board finds that

extension of time is equal to the delay resulting from such cause or causes of, the Governing

Board may, at its option, rescind the contract. Delays attributable to supply chain or inventory

issues will not constitute excusable delays.

6. The Board of Education anticipates awarding by line item to the lowest responsive and

responsible bidder; however, the Board reserves the right to reject any or all bids, waive

informalities, and award one or more contracts as permitted by law. Per Public Contract Code

Section 20117, if two or more bids are identical in all respects, the district may determine by lot

which bidder will be awarded the contract or the vendor who has offered the most consistent

service and reliability in the past. This requirement applies to competitive bidding for the

purchase, sale, or lease of real property, supplies, materials, equipment services, bonds, or the

awarding of any contract.

7. Bidders may elect to bid on any or all items. “ALL OR NOTHING” BIDS WILL NOT BE

ACCEPTED.

8. The use of the name of a manufacturer, or any special brand, make, or model number, in

describing any items in the Bidding Documents does not restrict bidders to that manufacturer or

specific article. An equal of the named product will be given due consideration. Specifications

or model numbers from manufacturers are included in this bid for clarification purposes. A

substitution request form is provided and sample specifications along with a sample vehicle

must be presented, free of expense, to District Staff prior to 10:00 a.m., July 7, 2026. A

demonstration must be completed at least 7 business days prior to bid opening for each item

that is bid by the vendor when it is not bid as specified. Failure to demonstrate a vehicle prior

to the date as noted on the attached Substitution Request Form may be considered reason for

disqualification of bid.

9. The delivery date of supplies, equipment, or services shall be as specified on the district’s

Purchase Order, 30 days or less from the date of the Purchase Order. Understanding supply

chain issues and manufacturing issues, the district will extend the delivery date to December 30,

2026 with mutual consent.

10. Should any bidder question or protest the award of contract to the apparent low bidder(s), such

question or protest must be furnished in writing to the Director of Purchasing no later than three

(3) working days following the date of bid opening. Such submittal must fully explain the basis

of objection supported by all relevant information, facts, and details. The letter must be signed

by an authorized representative stating specific reason(s) for the protest including all relevant

facts (law, rule, regulation, and criteria). Bid protests will be reviewed by the Director of

Purchasing and the Assistant Superintendent of Business Services. The affected proposer will

be given an opportunity to rebut the evidence and present evidence that the proposer should be

allowed to perform the work. The District will issue a written final decision within fifteen (15)

days of receipt of the protest unless factors beyond the District’s reasonable control prevent

such resolution.

11. Per Public Contract Code Section 20117, if two or more bids are identical in all respects, the

district may determine by lot which bidder will be awarded the contract, by coin flip, or to the

vendor who has offered the most consistent service and reliability in the past. This requirement

applies to competitive bidding for the purchase, sale or lease of real property, supplies, material,

equipment service, bonds, or the awarding of any contract.

12. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting

Act Certification, Non-Collusion affidavit, Conflict of Interest, and Federal Certifications with

the completed bid proposal as outlined in Appendix A. The documents are included in this bid

package as individual files available through the bid portal. It is the bidder’s responsibility to

ensure all files are correctly uploaded in advance of the aforementioned bid deadline.

13. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free

District. Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District

property.

14. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance

with, 2 CFR Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to

provide a preference for the purchase, acquisition, or use of goods, products, or materials

produced in the United States (including but not limited to iron, aluminum, steel, cement, and

other manufactured products), to the greatest extent possible.

15. If an awarded bidder defaults, the District may procure the materials or services from other

sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any

unpaid balance due the bidder or by proceeding against a bidder’s bond, if any, or by suit

against the bidder. The prices paid by the District shall be considered the prevailing market

prices at the time such purchase is made.

16. In the event of litigation, the bid documents, specifications, and related matter shall be governed

by and construed in accordance with the laws of the State of California. Venue shall be with

the appropriate state or federal court located in Kern County.

17. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless

from liability of any nature or kind whatsoever, on account of use by the publisher or author,

manufacturer, or agent, of any copyrighted composition, secret process, patented or unpatented

invention, article of appliance furnished or used under this bid.

18. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of

the items appearing on this bid form, or any rights accruing thereunder, title or interest therein,

funds to be received hereunder, or any power to execute the same without the consent in writing

of the District Governing Board. Notice is hereby given that the District will not honor any

assignment made by the successful bidder unless consent in writing, as indicated above, has

been given.

19. In connection with the execution of this contract, the bidder shall not discriminate against any

employee or applicant for employment because of race, religion, color, sex, or national origin.

The bidder shall take affirmative actions to insure that applicants are employed, and that

employees are treated during their employment, without regard to their race, religion, color, sex,

or national origin. Such actions shall include, but not be limited to, the following: employment,

upgrading, demotion, or transfer; recruitment, lay-off, termination; rates of pay or other forms of

compensation; and selection for training, including apprenticeship.

20. All pricing quoted herein shall remain firm through February 5, 2027. Price increases on

renewal years may not exceed the 5% aggregate. A price increase, if exercised, shall be fully

justified by the vendor and proved by a test of the market and/or submission of documents from

the manufacturer. Percentage increases will be taken into account when reviewing the renewal

options. At no time shall an increase exceed five (5) percent. In the event that the market

conditions change resulting in a price decrease, it is expected that the successful bidder shall pass

those savings onto the District.

SPECIAL CONDITIONS:

1. It is extremely important that all bidders read and adhere to the terms and conditions,

specification, and all bid documents included herein.

2. Department of Motor Vehicles (DMV) registration and “E” license plates to be handled by

Dealer.

3. Cumulative miles/hours shall not exceed 400 miles/8 hours at time of delivery

4. Vehicles must be delivered with full fuel tanks

5. Vehicles must meet all California emission standards and have all legal safety devices.

6. By submitting a bid, vendor agrees to offer updated models as available under the same Terms

and Conditions.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BCSD Fleet Service Vehicles Bid 26-06-02 Instructions

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See also