Valve Replacement Waste Water Treatment Plant

T C B , T
HE ITY OF RISTOL ENNESSEE
Invitation to Bid
Valve Replacement
Bristol Regional Wastewater Treatment Plant
ITB # 27-005
Bid Due Date/Time
October 23, 2026 at 10:00 a.m. EST
City of Bristol Tennessee
Department of Administration
Purchasing Division
ATTN: Vicki Riley
801 Anderson St. Room 203, Bristol, Tennessee 37621
purchasing@bristoltn.gov

ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
I. INTRODUCTION
The City of Bristol, Tennessee, hereinafter referred to as "City" is soliciting bids from qualified,
contractors to install one (1) 14" return activated sludge valve and three (3) 18" return activated
sludge valve at the Bristol Regional Wastewater Treatment Plant, as detailed in the scope of work
section.
Bidnet and The City of Bristol, Tennessee Bidding Opportunities webpage shall be the official sites
for information as related to this Invitation to Bid (ITB). Firms are responsible for checking these
Websites for the issuance of any addendums.
II. PROJECT SCHEDULE
Invitation to Bid Advertised October 3, 2026
ITB Questions submittal deadline October 14, 2026 at 3 p.m. EST
Responses to questions by October 19, 2026 at 5 p.m.
Sealed Bids Due October 23, 2026 at 10:00 a.m. EST
Anticipated Award November 11, 2026
All written questions related to this bid should be emailed to purchasing@bristoltn.gov. No phone call
questions will be accepted. Answers to questions will be posted on the city website as an addendum to
this bid. Information related to this bid obtained from other sources may not be accurate and will not
be considered binding. Contact with City personnel other than the staff person listed above regarding
this bid may be grounds for elimination from the bid process.
III. SCOPE OF WORK
Project: Installation of Return Activated Sludge (RAS) Valves
Location: Bristol Regional Wastewater Treatment Plant
1. Project Overview
The Contractor shall furnish all labor, materials, equipment, and supervision necessary to
install one (1) 14-inch and three (3) 18-inch return activated sludge (RAS) valves within the
existing treatment system. The valves and flange gaskets will be supplied by the Owner.
Work includes excavation to a depth of approximately 10 feet, removal of existing
components, installation, testing, and commissioning to ensure proper operation within
the plant's RAS system.
2. Scope of Services
2.1 Mobilization & Site Preparation
* Coordinate with plant personnel for scheduling and access.
* Conduct site walkthrough and verify existing conditions prior to submitting a bid. Prospective
bidders will need to contact Jeff Corder with Inframark at 423-989-5570 (office) or 423-350-
2866 (cell) to arrange walkthrough.
* Identify and mark utilities and existing piping.
* Implement traffic control and site safety measures.
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
2.2 Shutdown & Isolation
* Coordinate planned shutdowns with plant operations
* Isolate and dewater affected RAS piping
* Lockout/tagout (LOTO) all necessary systems
* Insert an air plug, or similar isolation measure, into each line, as work is being
completed, to prevent flow from entering from the discharge wet well.
2.3 Demolition
* Remove and dispose of existing valves and associated piping/spools as required.
2.4 Valve Installation
* Installation:
a. One (1) 14-inch RAS valve
b. Three (3) 18-inch RAS valves
c. Valve Information is included in Addendum I
* Ensure proper alignment and fit-up within existing piping system
2.5 Testing & Commissioning
* Perform leak testing of all installed valves and connections
* Verify valve operation (open/close, modulating if applicable)
* Conduct operational testing with plant staff
* Remove the air plug
2.6 Restoration
* Restore sidewalks to original condition
* Disturbed area around valve access shall be restored to original elevation and
capped with gravel (or walkable surface)
* Remove debris, tools, and temporary materials
* Clean work area upon completion
3. Deliverables
* Installation plan and schedule
4. Safety Requirements
* Comply with OSHA standards and plant safety policies
* Implement confined space procedures (if applicable)
* Follow lockout/tagout (LOTO) requirements
* Provide appropriate PPE for all personnel
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
5. Coordination Requirements
* Coordinate closely with plant operations to minimize disruption
* Provide advance notice (typically 48-72 hours) for shutdowns
* Schedule work during low-flow periods if required
6. Assumptions & Exclusions
Assumptions:
* Existing piping is structurally sound unless noted otherwise
* Adequate space is available for installation
* Power and control interfaces are accessible
Exclusions (unless otherwise specified):
* Major structural modifications
7. Acceptance Criteria
* Valves installed per manufacturer specifications
* No leaks under operating conditions
* Full operational integration with plant systems
* Approval by plant representative
8. Contractor Qualifications:
All bids must demonstrate the Contractor's qualifications to provide the services. The
following qualifications are required:
a. Contractors who submit a bid must list at least three recent successfully completed
projects of a similar nature (public property) performed by the bidding company, and
list contact information associated with the owner/ customer.
b. Ability to meet milestone requirements and coordinate work with public agencies.
c. All necessary licenses from the state of Tennessee.
d. Contractors who submit a bid must list subcontractors, if any, intended to be used in the
project.
All Vendors and their contractor(s) must be prepared to comply with all state, federal and local
requirements. Vendors are responsible for verifying site conditions. No allowances will be
made if a Vendor fails to adequately examine a location before submitting a bid.
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
IV. BID BOND
A bid security in the amount of five percent (5%) of the bid amount must accompany each
proposal by a Certified Check, Cashier's Check, or Bid Bond to the City of Bristol, TN. The
successful Vendor shall furnish approved Performance and Payment Bonds, each in the amount
of one hundred percent (100%) of the bid amount. Successful vendors are required to comply
with the City of Bristol, TN insurance requirements.
V. BID SUBMISSION INSTRUCTIONS
* Electronic bid submissions will only be accepted on the city Bidnet listing website. No oral,
telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered
* For paper Submissions, outer envelopes must include the Bid Name and Number in the lower left
corner of your envelope. All envelopes must be sealed and taped shut. The Vendor is responsible
for insuring delivery on or before the bid opening date and time.
* All applicable contractor license numbers and expiration date must be listed on the outside
of the bid envelope.
* Sealed bid submissions will be accepted in the Purchasing Department located at Bristol City Hall.
* The bidder is responsible for insuring delivery on or before the bid opening date and time to
City of Bristol Tennessee, Purchasing Department, Attn: Vicki Riley, Purchasing Agent, 801
Anderson St. RM 203, Bristol TN 37620
* Bids will be accepted until October 23, 2026 at bid closing time. At such time names of
bidders and bid amounts will be read publicly.
* Please submit one (1) original complete signed bid
* Late proposals will not be considered. It is the responsibility of the bidder to ensure that the
bid arrives at the correct location by the correct time.
Bid Packet must include:
1. Signed General Conditions
2. Original Bid Bond
3. Certification of Bidder Regarding Debarment
4. Worker's Compensation Certificate of Coverage
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
Instruction to Bidders
1. Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration. Bids by
a Partnership must be signed with the partnership name by one of the members of the partnership, or by an authorized
representative, followed by the signature and title of the person signing. Bids by Corporations must be signed with the
name of the corporation, followed by the signature and designation of the president, secretary, or person authorized to
legally bind the corporation.
2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will not be
considered.
3. Envelopes must be sealed (glued or taped) when submitted and must be properly noted with the bid reference number
and the description of the bid item. Separate bids must be submitted for each reference number. The City will not be
held responsible for the premature opening of unmarked envelopes if sent through regular mailing system. Electronic
bid submissions will only be accepted on the city Bidnet listing website. No oral, telephonic, telegraphic, electronic (E-
Mail) or facsimile proposals will be considered.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the
initials or signature of the bidder.
5. References in the Scope of Work (SOW) describing the material, supplies, or services required of a particular trade name,
catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type of material or
supplies or nature of the work described. They should not be construed as excluding offers on other types of materials
and supplies or of performing the work in a manner other than specified. However, the bidders attention is called to
Paragraph 6 of the General Conditions which must be strictly adhered to.
7. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated
herein.
8. Bids are to be mailed to or delivered to the Purchasing Department, 801 Anderson Street, Room 203, Bristol, Tennessee
37620. One original of each bid proposal must be submitted for review, unless otherwise stated. Electronic submissions
must be done through the city Bidnet listing website.
9. The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes will be
adjusted at the time of the bid opening. The City's sales tax exemption number will be provided to the successful bidder.
10. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid opportunities.
If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty (60) days after bid
opening and cannot be subject to prior sale provisions.
11. In accordance with T.C.A. 62-6-119 all contractor license information, including electrical, plumbing, and HVAC must be
listed on the outside of the bid envelope for projects of $25,000 or more. All masonry contractor information must be
included for masonry portions of a project exceeding $100,000. In order to comply, list the name of the project, contract
number, name, address, and contractor's license number of the Bidder, expiration date of the Contractor's license,
the classification applying to this bid, and date and time of opening. All contractor information must be included for
any of the above types of contractors. If this information is not listed, the bid will be deemed non-responsive.
- End of Section -
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
General Conditions
1. The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the bidder,
to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will govern. Bid
pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will govern. The City
also reserves the right to waive informalities on all or any part of any bid as deemed to be in the best interests of the City.
2. The purchaser is a municipality, and invoices are processed for payment not less than twice a month. It shall be understood
that the cash discount period will be extended to the date that invoices are paid. Payment will commence or be made in
full after delivery and/or completion of the project and acceptance of equipment. All documents, invoices, titles and
exception certificate shall be presented to the Purchasing Department, 801 Anderson Street, Room 203, Bristol, Tennessee
37620. Invoices may also be emailed to accountspayable@bristoltn.gov.
3. In case of default by the bidder or contractor, the City of Bristol may procure the articles or services from other sources
and hold the bidder or contractor responsible for any excess cost occasioned thereby.
4. All prices quoted shall be United States currency. Prices shall be stated in units of specified quantities.
5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on delivery to destination as designated
and to include any charges for packing, crating, containers, etc., and being in strict accordance with specifications as shown.
6. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a
particular trade name, manufacturer's catalog, or model number, the bidder, if awarded a contract, will be required to
furnish the particular item referred to in strict accordance with the specifications or description unless a departure or
substitution is clearly noted and described in the proposal by the bidder.
7. It is the intent of these specifications to secure and to ensure the delivery of the specified unit(s) complete and ready to
withstand the service and continuous use encountered by the City in the course of the work for which the unit(s) is/are
intended. Omission of any essential detail from these specifications does not relieve the supplier from furnishing such
unit.
8. The bidder, by executing a contract or bid proposal on the terms of the invitation to bid, warrants the product that is
supplied to the buyer shall remain fully in accordance with the specifications and to be of the highest quality. All bids must
be for new equipment. This provision excludes surplus, used or demonstrator products unless so stated in the
specifications.
9. In the event the product as supplied to the buyer is found to be defective or does not conform to the specifications, the
buyer reserves the right to cancel the order upon written notice to the supplier and return such product to the supplier
at the supplier's expenses.
10. All parts not specifically mentioned herein, but which are necessary in order to furnish complete materials, and installation
shall be supplied by the bidder. Each product furnished to the City shall conform to the best-known practices for the
most recent unit.
11. If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in detail
what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications require specific
brand names, model numbers, dimensions or capacities of components, it is because they have been carefully
selected and specified for the intended service due to their reliability and/or availability of replacement parts on a local
basis.
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
General Conditions (continued)
12. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any demand
for the use of any patented materials, process, article, or device, that may enter into the manufacture, construction, or
form a part of the work covered by either order or contract and he further agrees to indemnify and save harmless the
City from suits or actions of every nature and description brought against it, for or on account of any injuries or damages
received or sustained by any party or parties, by or from any of the acts of the contractor, his servants, or agents.
13. It is the policy of the City of Bristol, Tennessee to ensure equal opportunity in all aspects of its programs and services
without regard to race, color, sex, or national origin under Title VI of the Civil Rights Act of 1964. This policy applies to
the administration of programs, facilities, benefits, or services that receive assistance from the Federal government.
During the performance of this contract, the successful vendor agrees as follows:
A. To comply with the regulations relative to nondiscrimination in federally assisted programs of the Department
of Transportation, Title 49, Code of Federal Regulations, Part 21, (hereafter referred to as "Regulations") as
they may be amended.
B. To ensure nondiscrimination on the grounds of race, color, sex, or national origin in the selection and retention
of subcontractors, including procurement of materials and lease of equipment. The vendor shall not
participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including
employment practices.
C. That during solicitations either by competitive bidding or negotiation made by the vendor for work to be
performed under a subcontract, including procurement of materials or lease of equipment, all potential
subcontractors be notified by the vendor of their obligations under this contract and Regulations relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
D. That all information and reports required by the Regulations be readily accessible by the City of Bristol,
Tennessee or the Tennessee Department of Transportation as may be pertinent to ascertain compliance with
the Regulations.
E. That in the event of noncompliance with the non-discrimination provisions of the contract, the City shall
impose contract sanctions as it or the Tennessee Department of Transportation may determine to be
appropriate, including but not limited to:
1. Withholding payments until compliance is made, and/or
2. Cancellation, termination, or suspension of the contract, in whole or in part.
F. That the vendor includes these provisions in all subcontracts, including procurement of materials and leases of
equipment.
14. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will, upon
request, be returned at the bidder's expense.
15. Terms and conditions, unless stated otherwise herein, are to be effective for one year from the date of bid acceptance
by the City Council.
16. All federal, state, and local law requirements must be followed.
17. The City accepts responsibility of merchandise upon receipt at the City's delivery point unless otherwise noted herein.
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
General Conditions (continued)
18. Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions and
General Conditions shall be construed in favor of the Special Conditions.
19. The Scope of Work (SOW) for the procurement are enclosed herewith.
20. The specifications set forth are the minimum that are acceptable. The City of Bristol reserves the right to consider
differences or variations in the character, quality or workmanship of the items offered, to reject any or all bids, and to
accept any bid that it may deem to be in the best interest of the City.
21. REQUIREMENTS OF THE IRAN DIVESTMENT ACT:
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a
joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its
knowledge and belief that each bidder is not on the Iran investment activities list created pursuant to T.C.A. 12-
12-106.
22. DRUG FEE WORKPLACE REQUIREMENTS:
Private employers with five or more employees desiring to contract for construction services attest that they have a drug
free workplace program in effect in accordance with TCA 50-9-112.
23. NON-BOYCOTT OF ISRAEL CERTIFICATION
The Contractor certifies that it is not currently engaged in, and will not for the duration of the contract engage in, a
boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision shall not apply to contracts with a total value
of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10) employees.
24. NON-COLLUSION:
A. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties
interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with
any other responder, firm, or person to submit a collusive or sham offer in connection with the award or agreement
for which the attached offer has been submitted or to refrain from making an offer in connection with such award
or agreement ,or collusion or communication or conference with any other firm, or, to fix any overhead, profit, or
cost element of the offer price or the offer price of any other firm, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against the City of Bristol Tennessee or any person interested in
the proposed award or agreement.
B. The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners, employees,
or parties in interest, including this affiant.
________________________________________ _________________________________
Signature Date
________________________________________
Firm Name
- End of Section -
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ITB 27-005 City of Bristol Tennessee October 23, 2026
Valve Replacement WWTP
EXHIBIT 'B' - INSURANCE REQUIREMENTS
The vendor that has been awarded the bid agrees to provide to the City a Certificate of Insurance listing the City
of Bristol Tennessee as an additional insured, within 15 days of receipt of purchase order or Notice to Proceed.
The Vendor agrees to be insured for the minimum limits listed below:
Required Coverage Minimum Limits
Commercial General Liability (including Premises/Operation) $2,000,000 CSL BI/PD per occurrence
$2 Million annual aggregate
Automobile Liability & Owned/Hired/Non-Owned vehicles $1,000,000 CSL BI/PD per occurrence
$1 Million annual aggregate
Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) Statutory limits of Tennessee
And Employer's Liability $500,000 accident/disease policy limit
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