Automated Library Preparation Robotics System – Kerrville, TX

Active

Contract Opportunity

09/23/2025 - The purpose of Amendment 002 is to dissolve the small business set-aside and to extend the response date to 09/25/2025 at 1:00 PM Eastern.

Clauses Removed:

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)

Clauses Added:

52.225-5 Trade Agreements (Nov 2023)

Provision Added:

Provision 52.225-6 Buy American Certificate. (Feb 2021)

All other aspects remain unchanged.

09/18/2025 - RFQ deadline extended to 09/22/2025 at 1PM Eastern

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is 1232SA25Q0758 and is issued as a Request for Quotation (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.

iv. This solicitation is issued as unrestricted. The associated NAICS code is 334516 the small business size standard is 1,000 employees.

v. List CLINS, item descriptions, quantities and units of measure:

0001 – Automated Library Preparation Robotics System – qty of 1

vi. Description/Statement of Work/Specification:

See Specifications

vii. Date(s) and place(s) of delivery and acceptance:

Deliver 90 days after award.

This requirement shall be FOB Destination.

viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

ix. Evaluation:

For the evaluation criteria, please see the attached RFQ terms and conditions.

x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM

xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

xv. Date, time and place quotes are due.

Quotes are due by 1:00PM Eastern – 09/25/2025

Submit quotes to the following e-mail address(es), by the quote due date and time:

peter.b.nelson@usda.gov

Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.

xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern on 09/24/2025

Attachments/Links