Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP

Location:	Ohio
Posted:	Jan 20, 2026
Due:	Feb 12, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	80 - Brushes, Paints, Sealers, and Adhesives
Solicitation No:	SRC0000035516
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035516
Solicitation Name:	Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP
Original Begin Date:	11/26/2025 12:00:00 AM
Begin Date:	1/20/2026 3:05:00 PM
End Date:	2/12/2026 3:00:00 PM
Inquiry End Date:	2/10/2026 3:00:00 PM
Commodity:	Business administration services
MBE Set Aside:	MBE Set Aside
Agency:	DOH-Dept of Health
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035516

Solicitation Name

Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/20/2026 3:05:00 PM (ET)

Amendment?

End Date

2/12/2026 3:00:00 PM (ET)

Inquiry End Date

2/10/2026 3:00:00 PM

Summary

The Ohio Department of Health (ODH) is looking to develop a state cache intended to provide pharmaceutical medical countermeasures (MCMs) for immediate care until other resources could be made available to improve health outcomes during public health and healthcare events. These hazards in addition to supply chain shortages and instability create a need for an agreement with a third-party vendor to manage a cache of various MCMs for the state stockpile.
Priorities for the vendor managed inventory include:
1.   24/7 monitoring of the cache in a temperature-controlled, locked, and alarmed facility.
2.   24/7 access to the cache within one (1) hour of request.
3.   Continuous stock rotation to ensure no product is within 6 months of expiration.
4.   Repackaging and relabeling of bulk inventory for individual use as requested.

A state cache of pharmaceuticals is essential for supporting essential workers, first responders, and healthcare systems. Awarding a service contract to a vendor to complete stock monitoring, repackaging, relabeling, and rotation, on behalf of ODH, will eliminate the loss of expired product and allow for MCMs to be readily available 24 hours a day and seven (7) days a week in an emergency situation.

Predecessor Contract

Process

Offerors will need to review the attached RFP ODH # SRC0000035516 . Each Offeror must submit a technical proposal and cost proposal as part of its total Proposal before the opening time on the Proposal due date. Further, the Offeror must title the electronic files with “ODH RFP # SRC0000035516 /DOH58597 - Technical Proposal” and "ODH RFP # SRC0000035516 /DOH58597 - - Cost Proposal” as appropriate.

If you encounter an issue or have a question regarding Ohio|Buys, please contact the Ohio Shared Services Help Desk through one of the options listed below:

New Bidders should register and access OhioBuys prior to a bid’s due date. Registering an OhioBuys account for your organization will ensure your company has access to, is familiar with, and is readily prepared to bid within OhioBuys when the time comes. To begin this process, navigate to https://ohiobuys.ohio.gov/ and click OhioBuys Log In. If you do not currently have an OH|ID, click Create Account, otherwise enter your login credentials and click Log In. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. A valid OH|ID is required for each OhioBuys user.

Ship To

Contracting Entity

DOH-Dept of Health

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
State Stockpile Vendor Managed Inventory docs	Public Solicitation Documents (Approved)	DOH58597 BHP SFY26 State Pharmaceutical Stockpile Vendor Managed Inventory RFP 11252025.pdf DOH58597 State Pharmaceutical Stockpile Vendor Managed Inventory Cost Proposal Form -SFY26-27.xlsx

1 Record(s)

Attachment Preview

DOH58597

REQUEST FOR PROPOSAL (RFP)

The Ohio Department of Health (ODH) is soliciting proposals for professional services.

1. PROJECT INFORMATION:

1.1. Project Title: State Pharmaceutical Stockpile Vendor Managed Inventory

1.2. Solicitation Posting Date: Tuesday. November 25th, 2025

1.3. Inquiry Start Date: Tuesday. November 25th, 2025

1.4. Inquiry End Date: Tuesday, December 16th, 2025, by 3 p.m. All questions must be submitted via

Ohio Buys. Questions received after this date will not receive a response.

1.5. Solicitation End Date: Thursday, December 18th, 2025, by 3 p.m. All required application

components must be received by December 18th, at 3 p.m. Applications must be submitted via

Ohio Buys. Each application component must be clearly labeled.

1.6. Project Background: The Ohio Department of Health (ODH) is looking to develop a state cache

intended to provide pharmaceutical medical countermeasures (MCMs) for immediate care until

other resources could be made available to improve health outcomes during public health and

healthcare events. These hazards in addition to supply chain shortages and instability create a

need for an agreement with a third-party vendor to manage a cache of various MCMs for the

state stockpile. Priorities for the vendor managed inventory include: 24/7 monitoring of the

cache, 24/7 access to the cache within one hour of request, continuous stock rotation to ensure

no product is within six months of expiration.

1.7. Project Objective: The goal of the state cache is to bridge the gap between Ohio’s on-site

resources on select MCMs and the arrival of medical and other supplies from the Strategic

National Stockpile and/or usual re-supply of systems. The state cache is necessary to improve the

outcomes of patients during high risk events by enhancing the ability for the state to provide

MCMs in a timely manner. This will include preventing the expiration of a state cache of

pharmaceuticals by awarding a contract to a vendor for stock monitoring, repackaging, and

rotation. Products for the cache will be selected based on anticipated threats.

1.8. Projected Estimated Budget: $46,314.44 Not to Exceed

1.9. Project Award: One (1) Award.

1.10. Project Period: 1/1/2026 - 6/30/2026

RFP Solicitation Template Request Rev. 6.2025

Page 1 of 6

DOH58597

ODH reserves the right to execute multiple agreements with awarded provider to fulﬁll the

entire project period, subject to and contingent on the discretionary decision of the Ohio

General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance

of the awarded providers and the needs of the Ohio Department of Health

1.11. Agreement Term: 11/1/2025-6/30/2026 with up to four (4) years of additional Renewal Terms

may not exceed after 6/30/2030.

1.12. Renewal Terms: 48-months optional renewal period(s) dependent upon the receipt and approval

of funds to ODH for this project, this agreement may be renewed into four 12-month terms.

• Renewal Optional Year 1: 7/1/2026 - 6/30/2027.

• Renewal Optional Year 2: 7/1/2027 – 6/30//2028.

• Renewal Optional Year 3: 7/1/2028 – 6/30/2029.

• Renewal Optional Year 4: 7/1/2029 – 6/30/2030.

At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a

period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the

Contractor and ODH. The cumulative time of all mutual renewals may not exceed four (4)

additional years and are subject to and are contingent upon the discretionary decision of the Ohio

General Assembly to appropriate funds for this project in each new biennium. If any renewal is

carried out, a new contract will be issued at the beginning of the new biennium. ODH may

evaluate whether a renewal is appropriate considering the satisfactory performance of the

Contractor and the future and continuing needs of ODH’s Programs.

2. PROJECT REQUIREMENTS: Oﬀeror(s) must meet the following mandatory requirements to be

considered for evaluation.

2.1. Contractor Experience Requirement:

2.1.1.Oﬀeror(s) must have experience in managing pharmaceutical stockpiles.

2.2. Candidate Expertise Requirement:

2.2.1. Oﬀeror must have 10 years of service as a wholesaler of dangerous drugs within the State

of Ohio.

2.2.2. Oﬀeror must review https://codes.ohio.gov/ohio-revised-code/section-4729.51 on selling,

purchasing, distributing, or delivering dangerous or investigational drugs.

2.2.3. Oﬀeror must be capable of shipping products from the cache statewide as requested.

RFP Solicitation Template Request Rev. 6.2025

Page 2 of 6

DOH58597

2.2.4. Oﬀeror must have the ability to complete appropriate stock rotation and repackaging.

2.3. Notice of Award Requirements: N/A

2.4. Mandatory Licenses &/or Certiﬁcations Required:

2.4.1.Oﬀeror must have Wholesale Distributors License though the Ohio Board of Pharmacy,

Terminal Distributor of Dangerous Drugs (TDDD) License, Repackage of Dangerous Drugs

License, Third Party Logistics Providers License, DEA Controlled Substance License

3. SCOPE OF WORK AND DELIVERABLES:

3.1. Scope of Work:

SCOPE OF WORK

3.1.1

Contractor will ensure that stock is continuously rotated to guarantee access to product with

at least six (6) months remaining before expiration. In addition, contractor will oﬀer a

liquidation option to limit or reduce any potential for expiring product.

Contractor will be responsible for the return of any products under manufacturer recall or due

to product expiration, including but not limited to preparation and shipping.

3.1.2

1. Contractor shall issue any credits to ODH for the purposes of purchasing replacement

product.

2. Contractor will make every eﬀort to replenish ODH cache as quickly as possible in the

event of a recall or backorder

3.1.3

Contractor shall have the ability to receive ODH’s existing inventory of antibiotics and

incorporate it into the rotation of stock.

3.1.4

Contractor shall have the ability to initiate direct shipment of product to multiple locations

within an hour of request.

3.1.5

Contractor shall have the ability to repackage bulk inventory as requested by ODH into unit of

use containers.

3.1.6

Contractor shall provide daily real-time awareness reports that include current stock and

expiration dates to the ODH Contract Manager.

3.1.7

Contractor shall have the ability to receive and redistribute assets as requested by ODH, such

as products provided by the Strategic National Stockpile (SNS)

3.1.8

Contractor shall provide 24/7 monitoring of the cache in a temperature-controlled, locked,

and alarmed facility.

3.1.9 Contractor shall ensure all products are stored in accordance with manufacturer guidelines.

RFP Solicitation Template Request Rev. 6.2025

Page 3 of 6

DOH58597

3.1.10

3.1.11

3.1.12

3.1.13

3.1.14

Contractor shall grant ODH Contract Manager 24/7 immediate access to the facility and

support staﬀ within one (1) hour of request.

Contractor shall allow ODH to expand inventory as needed to include additional

pharmaceuticals based on need and request.

Contractor shall have the ability to consult on emergency planning and response and engage

with ODH on planning activities for cache distribution.

Contractor shall provide ODH Contract manager with a 24/7 point of contact roster that

includes a primary and two (2) backup contacts. In addition, contractor will provide the ODH

Contract Manager with an updated contact list within ﬁve (5) business days of any changes

occurring.

Contractor must maintain certiﬁcations and licensure as outlined above.

3.2. Deliverables and Due Dates:

DELIVERABLES

3.2.1 Contractor shall have the ability to provide daily inventory reports and/or

allow ODH Contract manager 24/7 access to inventory data.

3.2.2 Contractor shall meet with ODH Contract Manager quarterly to discuss

planning and emergency response activities.

3.2.3

Contractor shall provide a list of additional products that are able to be

added to ODH’s inventory quarterly.

DUE DATE

Throughout

Term of

Contract

Quarterly

Throughout

Term of

Contract

Quarterly

Throughout

Term of

Contract

RFP Solicitation Template Request Rev. 6.2025

Page 4 of 6

4. TECHNICAL EVALUATION CRITERION:

DOH58597

CONTRACTOR PROFILE

WEIGHT

4.1 Contractor must be located within 30 miles of downtown Columbus.

Contractor must have ten (10) years of experience as a wholesaler of

4.2

dangerous drugs within Ohio and have the required licensure from Ohio

Board of Pharmacy and the Drug Enforcement Agency (DEA).

4.3 Contractor must have the ability to complete appropriate stock rotation.

4.4

Contractor must be capable of shipping product from the cache statewide as

requested

4.5

Contractor must have the ability to repackage and properly label bulk

inventory as requested by ODH.

STAFFING PLAN (PERSONNEL PROFILE)

4.6

Contractor to provide 24/7 point of contact roster that includes a primary and

two (2) backup contacts.

Contractor has logistics and planning experience to contribute to emergency

4.7 planning and response activities and is aware of federal and state regulations,

etc.

WEIGHT

WORK PLAN

4.8

Contractor's proposal shows how the company can meet all requirements as

deﬁned within the scope of work.

4.9

Contractor shall have the ability to provide daily inventory reports and/or

allow ODH Contract manager 24/7 access to inventory data.

4.10

Contractor must have the ability to direct ship product to multiple locations

within an hour of request.

4.11

Contractor shall have the ability to receive and redistribute assets as

requested by ODH.

WEIGHT

RFP Solicitation Template Request Rev. 6.2025

Page 5 of 6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP

Attachment Preview

See also