Reinforced Concrete Pipe

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
State of Delaware
DEPARTMENT OF TRANSPORTATION
INVITATION TO BID
REINFORCED CONCRETE PIPE
Contract Number:
DOT2618-RE_CONPIPE
- Deadline to Respond -
TUESDAY, OCTOBER 06, 2026
PRIOR TO 2:00 P.M. Local Time
State of Delaware
DEPARTMENT OF TRANSPORTATION
Administration Building
Contract Administration
800 Bay Road, Dover, DE 19901
QUESTIONS are to be submitted via e-mail to DOT-
ask@delaware.gov
Responses to Questions will be posted to this project at Bids - Delaware Bids and Contracts, and
Bonfire Portal.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
ATTENTION ALL BIDDERS:
The enclosed packet contains an "Invitation To Bid" for;
REINFORCED CONCRETE PIPE
The invitation consists of the following:
SECTION A - GENERAL PROVISIONS
SECTION B - SPECIAL PROVISIONS
SECTION C - TECHNICAL SPECIFICATIONS
SECTION D - AWARD AND EXECUTION
SECTION E - GENERAL AUTHORITY
SECTION F - DEFINITIONS
SECTION G - BID REQUIREMENTS
SECTION H - BID SUBMITTAL
ATTACHMENTS
A. Attachment A - Non-Collusion Statement/Affirmation;
B. Attachment B - Subcontractor Information Form
C. Attachment C - Business References Form;
D. Attachment D - Exception Form
E. Attachment E - Confidentiality Form;
Appendix 1 - Bid Price Form
All above documents are made part of this solicitation and are contained within this file, or available
for download at the following site:
Bonfire Procurement Portal
Please review and follow the information and instructions contained in all section of this Invitation
to Bid.
Should you have questions, please email; DOT-ask@delaware.gov.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
SECTION A - GENERAL PROVISIONS
DESCRIPTION:
This Invitation to Bid (ITB) is issued to cover requirements for the Department of Transportation for the
supply of reinforced concrete pipe. Follow other incidental construction in accordance with the location,
notes and details shown on the plans, and as directed by the Engineer.
1. KEY DATES/MILESTONES
The following dates and milestones apply to this Invitation To Bid (ITB) and subsequent contract
award. Vendors are advised that these dates and milestones are not absolute and may change due to
Addendums to this ITB or unplanned events during the bid proposal and award process.
Activity Due Date
Written Questions Due No Later Than: Ten (10) business days prior to Bid Due Date
Written Answers Last Posted No Later
Five (5) business days prior to Bid Due Date
Than:
Bid Due Date: Shown on Page 1 (May be Superseded by Addendums)
Public Bid Opening 2:00 P.M. Local Time on Bid Due Date
The Department may extend the time and place for opening of bids from that described on not less than 2
business days' notice, by posting such notice on this project's Webpage at http://bids.delaware.gov/, and
https://deldot.bonfirehub.com/portal/.
2. PUBLIC BID OPENING
Bidders or their authorized representatives are invited, but not required, to be present at the bid
opening held at the Delaware Department of Transportation's Administration Building, 800 Bay
Road, Dover, DE.
NEW
Attendance is not required. DelDOT offers a call-in number to hear the Bid Opening telephonically.
The telephone number to call is (302) 504-8986.
When prompted, enter Meeting number (access code): 651 529 280#
It is anticipated the telephone access information will remain the same for all Bid Openings.
The public bid opening ensures the citizens of Delaware that contracts are being bid fairly on a
competitive basis and comply with Delaware procurement laws. The bids will be publicly opened
on the date and at the time specified above unless changed via posted Addendum and shall be awarded
within thirty (30) days thereafter, unless extended by mutual agreement. The main purpose of the
bid opening is to reveal the names of the bidders, not to serve as a forum for determining the apparent
low bidders. The disclosure of additional information, including prices, shall be at the Department's
discretion until such time that the responsiveness of each bid has been determined. After receipt of a
fully executed contract(s), the successful vendor(s) and pricing will be posted at
http://contracts.delaware.gov/.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
3. INQUIRIES & QUESTIONS > DOT-ask@delaware.gov
We welcome your interest in working with us, and we will be pleased to answer any questions you may
have in formulating your response to this ITB.
Questions must be submitted before the date identified above in order to receive a response. All
inquiries must be submitted via E-mail to: DOT-ask@delaware.gov.
The Department's response to questions will be posted according to the procurement schedule to the
State of Delaware Bid Solicitation Directory Website: http://www.bids.delaware.gov/.
Direct contact with State of Delaware employees other than DelDOT's Contract Administration staff
regarding this ITB is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist
only for organizations currently doing business in the State who require other contact in the normal
course of doing that business.
4. DESIGNATED CONTACT > DOT-ask@delaware.gov > (302) 760-2031
All requests, questions, or other communications about this RFP shall be made via E-Mail to the
Delaware Department of Transportation. Address all communications to the email address listed
above; communications made to other State of Delaware personnel may disqualify the vendor.
Attempting to ask questions by phone or in person will not be recognized as valid and Vendors should
rely only on written statements issued by the ITB designated contact. All contact with State of Delaware
employees, contractors or agents of the State of Delaware concerning this ITB shall be conducted in
strict accordance with the manner, forum and conditions set forth in this ITB. Other issues call (302)
760-2031.
5. CONTRACT PERIOD AND EXTENSIONS
Each awarded vendor's contract and prices shall be valid for an initial Term of one (1) year from
contract execution.
The contract may be renewed for two (2) additional, one-year extension periods through negotiation
between the Vendor and the Department. Negotiation should be initiated no later than ninety (90) days
prior to contract termination. The State reserves the right to extend this contract on a month-to-month
basis for a period of up to three months.
6. PRICE ADJUSTMENT
If agreement is reached to extend this contract beyond the initial Term as described above, the
Department shall have the option of offering a determined price adjustment and shall not exceed the
current Philadelphia All Urban Consumers Price Index (CPI-U), U.S. City Average. If the CPI-U is
used, any increase/decrease shall reflect the change during the previous published twelve (12) month
period at the time of renegotiation.
The Vendor is not prohibited from offering a price reduction on its services or materiel offered under
the contract. The State is not prohibited from requesting a price reduction on those services or materiel
during the initial term or any subsequent options that the State may agree to exercise.
7. ADDENDA TO THE INVITATION TO BID
If it becomes necessary to revise any part of this ITB, revisions will be posted at
http://bids.delaware.gov/. By submitting an offer to the State, vendors have acknowledged receipt,

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
understanding and commitment to comply with all materials, revisions, and addenda related to the
Invitation to Bid.
8. SHIPPING TERMS
F.O.B. DESTINATION; Freight Pre-paid and Allowed: Vendor owns all goods in transit and is
liable for delivery to the point of destination. Vendor is responsible for filing any claims with the
delivering carrier for breakage or other loss and for any damage resulting from transportation. The
vendor shall include the cost of freight in the unit price bid.
9. SAMPLES OR BROCHURES
Samples or brochures may be required for evaluation purposes. They shall be such as to compare and
determine if the item offered complies with the intent of the specifications.
10. BID BOND REQUIREMENT
The requirement for a Bid Bond has been waived.
11. PERFORMANCE BOND REQUIREMENT
There is no Performance Bond required.
12. STATE OF DELAWARE BUSINESS LICENSE
If required, prior to receiving an award the successful vendor shall either furnish proof of State of
Delaware Business Licensure or initiate the process of application where required. An application may
be requested in writing to: Division of Revenue, Carvel State Building, P.O. Box 8750, 820 N. French
Street, Wilmington, DE 19899-8750 or by telephone to one of the following numbers: (302) 577-8201
- Public Service, (302) 577-8205 - Licensing Department.
Information regarding the award of this contract will be given to the Division of Revenue. Failure to
comply with the State of Delaware licensing requirements may subject your organization to applicable
fines and/or interest penalties.
13. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall examine carefully this proposal, forms, attachments, and appendices of this ITB. The
bidder shall investigate and satisfy itself as to the conditions to be encountered, specifications, quality
and quantities of the material to be furnished, and the full requirements of this ITB. The submission of
a proposal shall be conclusive evidence that the bidder has made examination of all requirements of
this ITB. Bidders are required to fully acquaint themselves as to State procurement laws, regulations
and this Invitation to Bid prior to submitting a bid.
The Department requires the use of various electronic applications for various documentation
processes.
These processes will be identified, and the Contractor's required use will be detailed during the
Preconstruction Meeting. No additional payments will be made to the contractor to use or interface
with the applications.
14. QUANTITIES
The attention of bidders is called to the fact that, unless stated otherwise, the quantities given in the
proposal are best estimates and are given as a basis for the comparison of bids. Quantities ordered may
be increased or decreased by any eligible agency as deemed necessary during the period of the contract.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
Bidders shall recognize there are no guaranteed minimum contract quantities or values associated with
this solicitation.
15. MANDATORY INSURANCE REQUIREMENTS
As a part of the contract requirements, the awarded firm must obtain at its own cost and expense and
keep in force and effect during the term of this contract, including all extensions, the minimum coverage
limits specified below with a surety satisfactory to the State. Awarded firms must carry the following
coverage and provide a certificate of insurance after award:
a. Worker's Compensation and Employer's Liability Insurance in accordance with applicable law.
b. Commercial General Liability - $1,000,000 per occurrence/$3,000,000 per aggregate.
c. Product Liability - $1,000,000 per occurrence/$3,000,000 aggregate.
d. Automotive Liability Insurance covering all automotive units used in the work (including all
units leased from and/or provided by the State to Vendor pursuant to this Agreement as well as
all units used by Vendor, regardless of the identity of the registered owner, used by Vendor for
completing the Work required by this Agreement to include but not limited to transporting
Delaware clients or staff), providing coverage on a primary non-contributory basis with limits of
not less than:
1. $1,000,000 combined single limit each accident, for bodily injury;
2. $250,000 for property damage to others;
3. $25,000 per person per accident Uninsured/Underinsured Motorists coverage;
4. $25,000 per person, $300,000 per accident PIP benefits if carrying any of our clients or
employees; and
5. Comprehensive coverage for all vehicles leased from the State of Delaware Fleet Services
which shall cover the replacement cost of the vehicle in the event of collision, damage, or
other loss.
Should any of the above described policies be cancelled before expiration date thereof, notice must be
delivered in accordance with the policy provisions.
Before any work is done pursuant to this Agreement, the Certificate of Insurance and/or copies of the
insurance policies, referencing the contract number stated herein, shall be filed with the State. The
certificate holder is as follows:
Delaware Department of Transportation, P.O. Box 800, Dover, DE 19903 - Contract No: DOT2618
In no event shall the State or Department be named as an additional insured on any policy required
under this agreement.
Nothing contained herein shall restrict or limit the Vendor's right to procure insurance coverage in
amounts higher than those required by this Agreement. To the extent that the Vendor procures
insurance coverage in amounts higher than the amounts required by this Agreement, all said
additionally procured coverages will be applicable to any loss or claim and shall replace the insurance
obligations contained herein.
To the extent that Vendor has complied with the terms of this Agreement and has procured insurance
coverage for all vehicles Leased and/or operated by Vendor as part of this Agreement, the State of
Delaware's self-insured insurance program shall not provide any coverage whether coverage is sought
as primary, co-primary, excess or umbrella insurer or coverage for any loss of any nature.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
16. ORDERING PROCEDURE
Successful vendors are required to have either a local telephone number within the (302) area code, a
toll free (800) number, or agree to accept collect calls. Orders may be accomplished by written purchase
order, telephone, email, fax or computer on-line systems.
The vendor must accept full payment by procurement (credit) card and/or conventional check and/or
other electronic means at the State's option, without imposing any additional fees, costs or conditions.
17. PERSONNEL, EQUIPMENT AND SERVICES
a. The Vendor represents that it has, or will secure at its own expense, all personnel required to
perform the services required under this contract.
b. All of the equipment and services required hereunder shall be provided by or performed by the
Vendor or under its direct supervision, and all personnel, including subcontractors, engaged in
the work shall be fully qualified and shall be authorized under State and local law to perform
such services.
c. None of the equipment and/or services covered by this contract shall be subcontracted without
the prior written approval of the Department.
18. SUBCONTRACTS
Subcontracting is permitted under this ITB and contract. However, every subcontractor shall be
identified in the Proposal (Attachment B) and agreed to in writing by the Department or as are
specifically authorized in writing by the Agency during the performance of the contract. Any
substitutions in or additions to such subcontractors, associates, or consultants will be subject to the prior
written approval of the State.
The Vendor(s) shall be responsible for compliance by the subcontractor with all terms, conditions and
requirements of the ITB and with all local, State and Federal Laws. The Vendor shall be liable for any
noncompliance by any subcontractor. Further, nothing contained herein or in any subcontractor agreement
shall be construed as creating any contractual relationship between the subcontractor and the State.
If a company elects to be a subcontractor for another vendor, the subcontractor may not
independently bid on this solicitation.
19. ITB ORDER OF PRECEDENCE
In the event there is any discrepancy between the provisions of the ITB documents, the following order of
precedence of the Sections govern so that the former prevails over the latter: H-Bid Submittal; A-General
Provisions; D-Award and Execution; G-Bid Requirements; E-General Authority; B-Special Provisions;
Appendixes (if any); then C-Technical Specifications.
20. MINIMUM WAGE RATES:
Work performed under this solicitation may fall under the State of Delaware Minimum Wage Rates or
the Delaware Prevailing Wage rates.
21. APPENDIXES:
If included with this ITB, Appendices are made a part of this solicitation and are available for download
at the following site: http://bids.delaware.gov/.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
22. SIGNAGE LANGUAGE: NEW
In order to maintain effective communication with the traveling public, only place signs, banners,
flags, or other displays within the projects limits that meet the requirements of the latest version of
the Delaware Manual on Uniform Traffic Control Devices. Any signs or other materials which
deviate from the MUTCD, must be preapproved by the Engineer.
The only signage and materials which may be displayed upon vehicles and equipment within the
Project area are signs denoting the name of the Contractor and any subcontractors and other signs
and/or materials required and approved pursuant to the MUTCD and the Engineer. Contractor shall
immediately remove any signs or materials within the Project that does not meet these requirements
immediately upon notification by the Engineer. Failure to remove signs or other materials following
notification from the Engineer will result in Liquidated Damages being assessed in the manner and
amount specified in the Standard Specifications section 108.9.A.
23. BIDDERS MUST BE REGISTERED with DelDOT in order to submit a bid. Registrations are now
completed online through SimpliGov. When completing your registration, be sure to select Non-
Professional Services: Materials and Non-Licensed Services as your business type. To complete
registration or for more information, click here.
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DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
SECTION B - SPECIAL PROVISIONS
SPECIAL PROVISIONS:
763520 - ELECTRONIC TICKETING
Description:
This work consists of providing electronic data for material weight tickets delivered
to the project. This work also consists of placing an identifying vehicle number on
the driver side and the passenger or rear sides of the delivery vehicle. This does not
preclude or dismiss any requirement for paper tickets required by the Standard
Specifications or other rules and regulations.
General Requirements:
A. Send electronic tickets (eTicket) to the Department's Electronic Ticketing Portal
https://tickets.deldot.gov as they are generated. The Department will reject any load
that does not have a corresponding eTicket unless the cause is beyond the contractor's
control. In such circumstances paper tickets may be permitted at the discretion of the
engineer.
B. Payment for material weight delivered to the project will be based upon the eTickets
marked "Delivered", less waste, excess material weight as noted in 105.12 of the
Standard Specifications, and any audit corrections.
C. Do not reissue or reprint tickets that have been marked "Delivered" or "Rejected"
without first notifying the engineer. The engineer may reject a reissued or reprinted
ticket at their discretion. When a reissued or reprinted ticket is rejected, payment will
be based upon the original ticket.
Data Integration:
Request a list of the Department's naming nomenclature. Include in the request an
identification of what system the supplier utilizes for its load read-out weighing
system. If necessary, create an Application Programming Interface (API) to
integrate with the Department's eTicketing Portal. Utilize the API to provide
electronic data from the load read-out weighing system at the material source that
is readable by the Department's eTicketing Portal. Update the load read-out
weighing system and API as necessary to maintain connection the Department's
eTicketing Portal.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2618
The data shall be provided as follows:
Reference Data
Description Examples Required
Field No. Type
1 Ticket Number 5126349, 101R, 539-19 String Yes
2 Contract Number T202011001 String Yes
Walnut Street Streetscape
3 Contract Name (Job) String Yes
Improvements
Contractor Mumford & Miller, Inc.;
4 String Yes
Name (Customer) A Del Construction
River Asphalt; Allan
5 Supplier Name String Yes
Myers Materials
Plant #1 Dagsboro; Dover
6 Supplier Plant String Yes
Asphalt
Job Number
7 Task 1; Location 5 String Yes
(Location)
8 Weigh Master Name Johnny Scales String Yes
9 Weigh Master ID 1234567 String Yes
Left Intentionally
10 No
Blank
Mix Design ID 1628p; AM-WILM-29 76-
11 String Yes
(Product) 22
Material Type 9.5mm top; 19MM 76-22
12 String Yes
(Product NON CARB
Description)
Item No. (Product
13 401005; 401016 String Yes
Code)
14 Load Number 75 Number Yes
Identifying
15 T-1 String Yes
Vehicle
Number
16 Hauler John Doe Trucking String Yes
Legal Gross
17 73,280 Number Yes
Vehicle
Weight
18 Loading Date & Time 2020-06-15T13:45:30 String Yes
19 Gross Weight 72,980 Number Yes
20 Net Weight 27,900 Number Yes
21 Truck Tare Weight 45,080 Number Yes
22 Void 280 Number No
23 Daily Running Total 44.43 Number Yes