26-083 IFB Radiology Equipment

LEGAL NOTICE
INVITATION FOR FORMAL BID
26-083 Radiology Equipment
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Radiology Equipment. Bidders must guarantee prices for
ninety (90) days after submission.

BID INSTRUCTIONS
One [1] original and one [1] signed copy of the bid must be received in a sealed envelope plainly
marked "26-083 Radiology Equipment" with the date and time of the bid opening in the lower left
corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 07/15/2026 at 10:00 am, in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this IFB must be submitted in writing via
email:
Lenore Faulkner, Purchasing Coordinator
St. Charles County Government
201 North Second Street St.
Charles, Missouri 63301
lmoore@sccmo.org
Questions concerning the specifications should be made to:
Katie Willis
St. Charles County
Director - Humane Services
4850 Mid Rivers Mall Drive,
St. Peters, MO 63376
636-949-7535
kwillis@sccmo.org
The BID number and title shall be referenced on all correspondence.
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26-083 Radiology Equipment
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A pre-bid meeting will be held on-site on 07/10/2026 at 10:00 am at:
St. Charles County Pet Adoption Center
4850 Mid Rivers Mall Drive
St. Peters, MO 63376.
All questions must be received no later than 3:00 PM on 07/10/26. Any question received after this
deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum that
are issued.
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26-083 Radiology Equipment
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section titled "Bid
Inquiries", concerning this request is prohibited PRIOR TO BID OPENING. Representative shall
include, but not be limited to, all elected and appointed officials, and employees of St. Charles
County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be disqualified
at the sole discretion of St. Charles County.
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26-083 Radiology Equipment
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TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document. An authorized officer of the company submitting the bid must sign all bids, in
blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the person
signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed bids received after the designated time of the receipt of the sealed bids will be
considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency of St. Charles County Government
for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for
this award, "responsive" shall mean a bid that conforms in all respects with the terms and
conditions of the County's requirements. As used for this award, "responsible" shall mean that
the bidder has the capability in all respects to perform fully the contract requirements, and the
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integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by the
Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to
290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule of
such prevailing hourly rate of wages as determined by the Department of Labor and Industrial
Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract,
Annual Wage Order #32, as of June 26, 2025.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the
construction of public works for which either the engineer's estimate of the bid accepted by the
County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the
amount of $75,000.00 or less that becomes subject to a contract amendment that increases
the total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply
only to that portion of the project that is in excess of $75,000.00.
INSURANCE
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of
the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less
than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage during
the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least $1,000,000. A
Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile
coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor
shall provide for 30 days advance written notice of any material change. A Waiver of Subrogation
in favor of the County shall be endorsed on each of the policies. The required insurance shall be
primary insurance with respect to any other insurance or self-insurance programs maintained by
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26-083 Radiology Equipment
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the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages of
any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less
than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the
Contract. Coverage to be written on a claims-made basis.
A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.
The required insurance shall be primary insurance with respect to any other insurance or self-
insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages
current and in force for the life of the contract.
Employment of Unauthorized Aliens Prohibited
(Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is
an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may choose
to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
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26-083 Radiology Equipment
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** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the
signature page of the E-Verify Memorandum of Understanding, completed and signed
by the Contractor, and the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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26-083 Radiology Equipment
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Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy
of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Open Records
Any and all information contained in or submitted with the bid becomes a public record
subject to the Missouri Sunshine Law when the bids are opened. If the bidder believes that
any information contained in or submitted with the bid is protected from disclosure by the
Missouri Sunshine Law, the bidder must clearly identify what information the bidder
believes is so protected and must also clearly identify the legal basis therefor.
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The completed project must meet the following specifications:
General Conditions for Execution of Contract
The Contractor shall supply all labor and material as required for the execution of
the contract.
The Contractor shall comply with all Federal and State Employment / Labor
regulations including those from the U.S. "Occupational Safety and Health
Administration".
The Contractor shall provide all applicable Insurance Certificates to the County
upon the award of the bid.
The Contractor shall specifically claim any exclusions or deviations from the
proposal specifications. The Contractor shall submit any such exclusions or
deviations with their proposal.
The Contractor is responsible for obtaining all installation permits for the project
as required. The Contractor shall include the cost of all permit fees in their
proposal submitted to the County.
The Contractor shall complete the project within 60 days after the contract has
been awarded by the County.
All Bids are required to contain a detailed timeline for completion of the project.
Bids shall include all applicable warranty information and contact information for the contractor's
on-site supervisor.
Bid Specifications for Radiology Equipment:
The St. Charles County Department of Health, Division of Humane Services is soliciting
Bids for Labor, Equipment, and Materials to furnish and install Radiology Equipment
located at:
St. Charles County Pet Adoption Center
4850 Mid Rivers Mall Drive St.
Peters, MO.
63376
Any and all exceptions to these specifications must be identified in the bid documents.
Any and all exceptions must meet or exceed the specifications stated below and must
be accompanied by manufacturer's information regarding the superior product or
practice and accompanying warranty information.
Failure to identify exceptions to the specifications is justification for rejection of the Bid.
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