Seraphin Slip On Calibration Unit
| Location: | Pennsylvania |
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| Posted: | Mar 19, 2026 |
| Due: | Mar 30, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065612 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
03/19/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065612 |
Solicitation/Project Title: |
Seraphin Slip-On Calibration Unit | ||||
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Description: |
The Bureau of Ride and Measurement Standards is seeking bids for one Slip-On Calibration Unit, with three (3) Special J VEP 5-gallon Stainless Steel Provers, and three (3) 80-gallon Stainless Steel Holding Tanks. | ||||||
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Department Information |
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Department/Agency: |
Department of Agriculture |
Delivery Location: |
2301 N Cameron St Room G4 Harrisburg Pa 17110 |
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County: |
Statewide |
Duration: |
6/30/2026 |
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Contact Information |
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First Name: |
Nicole |
Last Name: |
Schreiber |
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Phone Number: (XXX-XXX-XXXX) |
717-787-6772 |
Email: |
nschreiber@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
03/19/26 | ||
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Solicitation Due Date: |
03/30/26 |
Solicitation Due Time: |
1:00 PM |
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Solicitation Opening Date: |
03/30/26 |
Solicitation Opening Time: |
2:00 PM |
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Opening Location: |
There Will Be No Public Bid Opening This Is An Electronic Bid In Srm | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
03/19/26 |
| Related Solicitation Files | |||||
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Attachment Preview
Invitation for Bid
Pennsylvania Department of Agriculture
Bureau of Ride and Measurement Standards
SCOPE OF WORK:
The Bureau of Ride and Measurement Standards is seeking bids for one Slip-On Calibration unit, with
three (3) Special J VEP 5-gallon Stainless Steel Provers, and three (3) 80-gallon Stainless Steel Holding
Tanks. Unit must be manufactured by Seraphin and only bids from the Manufacturer and their
Authorized Representatives will be accepted. No substitutions will be accepted. The installation of the
Slip-On Calibration unit is dependent on the delivery of the new vehicle from the Department of General
Services (DGS). The vehicle delivery date is unknown at this time.
Work Completion/ General Specification:
Slip on Calibration Unit is to be manufactured according to the specification below.
Potential bidders should upload the spec sheet for the Slip-On Calibration unit and all attached
DGS forms with their bid submission.
EQUIPMENT SPECIFICATIONS:
SLIP-ON CALIBRATION UNIT, WITH THREE (3) SPECIAL J VEP® 5 GALLON STAINLESS STEEL
PROVERS, AND THREE (3) 80 GALLON STAINLESS STEEL HOLDING TANKS
(3) VEP® PROVERS (PATENTED IN THE USA & CANADA)
DESCRIPTION: THE VEP® HAS A CAP MOUNTED ON ITS NECK THAT CREATES A SEAL AROUND
THE DISPENSER NOZZLE AS THE PROVER IS FILLED AND DRAINED ALSO A VENT LINE IS
FITTED FROM THE TOP OF THE PROVER TO THE PRODUCT HOLDING TANK ON WHICH THE
PROVER IS MOUNTED. THE NECK IS SEALED WITH A FLAPPER AND BOOT TO PREVENT
EVAPORATION AND RETAIN SATURATED AIR DURING THE DRAIN-FILL CYCLE. THE VOLUME
STANDARD, HOLDING TANK AND VENT LINE CONFIGURATION IS SUCH THAT WHEN THE
PROVER IS DRAINED, THE AIR IN THE STORAGE TANK, WHICH IS SATURATED WITH GASOLINE
VAPOR, IS DRAWN THROUGH THE VENT LINE INTO THE PROVER, THEREBY MAINTAINING A
SATURATED ENVIRONMENT WITHIN THE PROVER.
5 GALLON PROVER SPECIFICATIONS
CONSTRUCTION
BUILT TO N.I.S.T. HANDBOOK 105-3 STANDARDS AND API MANUAL OF
PETROLEUM
MEASUREMENT STANDARDS CHAPTER 4
CALIBRATION
NOMINAL CAPACITY
FACTORY CERTIFIED USING STANDARDS TRACEABLE TO NATIONAL
INSTITUTE OF STANDARDS AND TECHNOLOGY
5 GALLON - CALIBRATED "TO DELIVER" AT 60 DEG F
MATERIAL
TYPE 304 STAINLESS STEEL
DRAIN VALVE
CENTER DRAIN, 2 INCH BUTTERFLY VALVE
DESIGN
LEVEL
SCALE RESOLUTION
REINFORCING BANDS TO PREVENT DISTORTION OF PROVER WHEN FULL
WITH LIQUID AND WHEN BEING TRANSPORTED.
T TYPE LEVEL--ENABLES OPERATOR TO ENSURE PROVER IS LEVEL PRIOR TO
TESTING.
0.5 CUBIC INCHES
REQUIRED SCALE RANGE
±15 CUBIC INCHES. THE GAUGE SCALE SHALL BE GRADUATED BOTH ABOVE
AND BELOW THE NOMINAL CAPACITY GRADUATION BY AN AMOUNT NOT
LESS THAN 1.5 % OF THE PROVER VOLUME
VENT
1 INCH VENT LINE (SHOULD BE USED WITH 1 INCH VAPOR HOSE)
EVAPORATION CONTROL CAP WITH CHAIN ON A SEALED NECK WITH FLAPPER AND BOOT TO PREVENT
EVAPORATION AND RETAIN SATURATED AIR DURING THE DRAIN CYCLE
TEMPERATURE MEASUREMENT
(1) STAINLESS STEEL THERMOMETER WELL LOCATED SO THAT THE
CLOSED END IS AT THE APPROXIMATE CENTER OF THE PROVER.
DRAIN SIGHT GLASS
INSTALLED BETWEEN PROVER DRAIN VALVE AND LEVELING BALL JOINT TO
ENSURE DRAIN TIME MEETS NIST (30 SECONDS AFTER MAIN FLOW
CESSATION) DRAIN REQUIREMENTS. ALSO USED TO CHECK DRAIN VALVE
FOR LEAKAGE.
LEVELING METHOD
COMPLETE STAINLESS STEEL LEVELING BALL JOINT. INCLUDES 10"
STAINLESS STEEL FLANGE, BALL JOINT, RETAINING NUT AND HARDWARE
WITH GASKET--ALLOWS EACH PROVER TO BE EASILY LEVELED BY
SWIVELING ON ITS BALL JOINT AND SECURED IN PLACE
LOCKING DEVICE
EACH PROVER HAS A THREE PIECE STAINLESS STEEL LOCKING DEVICE TO
STABILIZE THE PROVER DURING TRANSPORT, (INCLUDES A BRACKET ON THE
PROVER, A BRACKET ON THE BALL JOINT AND A "U" FITTING TO CONNECT
THE TWO BRACKETS AND SECURE THE PROVER.)
WRENCH
(1) WRENCH TO HELP REMOVE THE PROVERS FROM HOLDING TANKS.
HOLDING TANKS
HOLDING TANKS (3)
80 GALLON STAINLESS STEEL STORAGE TANKS, ONE FOR EACH PROVER
(TANKS ARE SLOPED AND CREASED TO PROVIDE COMPLETE DRAIN).
HARDWARE
ALL HARDWARE TO BE STAINLESS STEEL
LIQUID LEVEL INDICATOR GIVES OPERATOR APPROXIMATE LIQUID LEVEL IN EACH HOLDING TANK
TANK DRAIN LINES
2" STAINLESS STEEL PIPE DRAIN LINES CONNECTED INDIVIDUALLY TO
EACH HOLDING TANK. QUICK CONNECT MALE COUPLING WITH CAP AND
CHAIN.
TANK DRAIN VALVES
2" BUTTERFLY VALVES (ALUMINUM HOUSING).
DRAIN HOSES
(2) 6 FT., 2" DIAMETER PETROLEUM DRAIN HOSES WITH QUICK CONNECT
FITTINGS--FOR GRAVITY DRAINING OF HOLDING TANKS BACK TO THE
STORAGE TANK WITH QUICK CONNECT ELBOW
DRAIN HOSE TUBES
SEALS AND ELASTOMERS
(2) ALUMINUM DRAIN HOSE STORAGE TUBES, (4" DIAMETER EACH WITH A
VENTED CAP ON ONE END, AND A HINGED, LOCKABLE ACCESS DOOR ON THE
OTHER. ALL ALUMINUM CONSTRUCTION.)
ALL TANK AND VALVE GASKETS ARE VITON, BALL JOINTS HAVE INTERNAL
TEFLON SEALING BUSHINGS
GROUNDING REEL
50 FT. ON RETRACTABLE REEL MADE OF GALVANIZED STEEL CABLE MOUNTED
FOR DISSIPATION OF STATIC ELECTRICITY WITH COPPER ALLIGATOR
CLAMP. JAWS OPEN TO 1.25 INCHES
MISC. ACCESSORIES
(1) S/S SPANNER WRENCH, (FOR TIGHTENING OR LOOSENING THE BALL
JOINTS) (1) 18" ALUMINUM DROP TUBE, (TO ALLOW DRAIN HOSES TO
EASILY FIT INTO BELOW GROUND STORAGE TANKS)
OPERATOR STEP:
ALUMINUM GRIP STRUT STEP (REMOVABLE)--ENABLES OPERATOR TO
COMFORTABLY AND SAFELY REACH TOP NECK OF PROVER WHEN TESTING.
E300419.F1
COVER
SLIP ON SPECIAL J PROVER COVER
HELP PREVENT YOUR 5 GALLON VRP®/VEP® PROVERS FROM BEING STOLEN OR
VANDALIZED.
PROTECT YOUR 5 GALLON VRP®/VEP® PROVERS FROM THE ELEMENTS AND
ROAD DEBRIS.
IMPROVE TEMPERATURE STABILITY FOR YOUR 5 GALLON VRP®/VEP®
PROVERS BY COVERING FROM DIRECT SUNLIGHT.
POWDER COATED STAINLESS STEEL AND ALUMINUM DIAMOND PLATE
CONSTRUCTION TO PROTECT YOUR INVESTMENT FOR YEARS.
Bid Award:
This contract shall be awarded to the bidder providing the lowest priced total dollar amount bid
for the project as outlined in the specifications to include manufacture, installation, and delivery
charges.
Item # 1:
SLIP-ON CALIBRATION UNIT, WITH THREE (3) SPECIAL J VEP® 5 GALLON
STAINLESS STEEL PROVERS, AND THREE (3) 80 GALLON STAINLESS STEEL
HOLDING TANKS
Grand Total: $
Quotes:
All quotes must be submitted electronically in SRM by 1:00 pm, March 30, 2026, if you have any
questions please contact:
Nicole Schreiber
PA Department of Agriculture
2301 North Cameron Street
Harrisburg, PA 17110
717-787-6772 Phone
717-783-9733
nschreiber@pa.gov
The Pennsylvania Department of Agriculture shall, as soon as practicable, award the Contract to
the qualified bidder, but THE PENNSYLVANIA DEPARTMENT OF AGRICULTURE RESERVES
THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE DEFECTS AND TO ACCEPT OR
REJECT ANY PART OF ANY BID, IF, IN THE JUDGMENT OF THE DEPARTMENT, THE BEST
INTERESTS OF THE COMMONWEALTH SHALL REQUIRE IT.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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