Copier and Managed Print Services RFQ
| Location: | Michigan |
|---|---|
| Posted: | Feb 11, 2026 |
| Due: | Mar 9, 2026 |
| Agency: | Mason Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Copier and Managed Print Services RFQ
Request for Bid Distributed: February 11, 2026
Pre-Bid Meeting: February 25, 2026 at 1:00PM
Location: Mason Public Schools Administration Maple Room 201 West Ash Street #2a Mason, Michigan 48854
Proposals Due: March 9, 2026 at 10:00AM
Location: Mason Public Schools Administration Maple Room 201 West Ash Street #2a Mason, Michigan 48854
Attachment Preview
DR. GARY KINZER
Superintendent
RANDY BARTON
Assistant Superintendent of
Academic Services
RICK BROOKS
Human Resources Director
TRACEY WOODEN
Chief Financial Officer
MELISSA NETZEL
Director of Instruction
February 11, 2026
To: All Interested Parties
From: Mason Public Schools, Project Owner
Cc: Communications by Design, Project Technology Consultants
Re: Request for Quotation
Mason Public Schools (MPS) is requesting proposals regarding the lease of new
printing equipment and maintenance of existing equipment across their entire
organization. The following document provides additional information regarding
details of this project. Mason Public Schools invites all interested parties to
submit their response to this Request for Quotation (RFQ).
This RFQ is being sought for the purposes of gaining knowledge of equipment
available with corresponding costs, and should not be construed as intent,
commitment or promise to acquire equipment, services, supplies or solutions
offered. Upon completion of the RFQ process, Mason Public Schools may, or
may not elect to proceed expeditiously with the purchase of a solution based on
proposals submitted.
Information provided in response to this RFQ will become the property of the
Mason Public Schools.
Mason Public Schools will not be responsible in any way for payment for
information herein requested, nor shall the District become liable for any cost
incurred by the vendor in their voluntary response to this request or subsequent
clarification activities.
Schedule
Request for Bid Distributed: February 11, 2026
Pre-Bid Meeting: February 25, 2026 at 1:00PM
Location:
Mason Public Schools Administration
Maple Room
201 West Ash Street #2a
Mason, Michigan 48854
Proposals Due: March 9, 2026 at 10:00AM
Location:
Mason Public Schools Administration
Maple Room
201 West Ash Street #2a
Mason, Michigan 48854
Physically sealed bids for the base bid work will be received at the administration
office and read aloud at a public opening. Bids arriving after the appointed time
as determined by the Owner’s representative conducting the public opening,
shall be returned unopened. Bids will be accepted beginning forty-eight (48)
hours prior to the appointed opening time provided they are in sealed packages
and addressed as specified herein.
Faxed or electronically delivered bids will not be accepted.
If you have questions regarding this project, please contact the District’s
technology consultant, Communications by Design.
Mr. Doug Ransom
dransom@cbdconsulting.com
Ms. Rebecca Szilagy
rszilagy@cbdconsulting.com
We appreciate and look forward to your response to this request.
SCHEDULE OF VALUES/BID FORM
(Bidder may submit version of only this form with slight variation. All information in this form is required. Form
submitted must materially match below both in content and format. Electronic version of this form is required
with bid package as Microsoft Excel compatible spreadsheet for each project section being bid. Failure to
provide appropriate and complete SCHEDULE OF VALUES, as determined by the Owner and/or Designer, may
result in disqualification of Bid.)
Bidder:
Part
Name &
Qty. Number Mfg and Description
Unit
Unit Labor
Cost Cost
Total
Proposed
Cost
Papercut Output Control Software – 5 Year
$
Including all services, subscriptions, components,
accessories and/or options to meet or exceed
specifications of section 1.05 and as described in
attached contract documents.
GRAND TOTAL
(Must match base bid)
SCHEDULE OF VALUES/BID FORM
(Bidder may submit version of only this form with slight variation. All information in this form is required. Form
submitted must materially match below both in content and format. Electronic version of this form is required
with bid package. Failure to provide appropriate and complete SCHEDULE OF VALUES, as determined by the
Owner and/or Designer, may result in disqualification of Bid.)
Bidder:
New Copiers - 60 Month FMV Operating Lease – B/W – Fleet Rate
Base Monthly
Pages Per Month Plus Per Page
Annually Renewable
(Y/N)
Other Notes
$
375,000
Provide complete operating lease pricing. Lease shall include all equipment, supplies, labor and software support
required to keep device operating at manufacturer’s recommended levels. No other costs or fees will be permitted.
Attach copy of proposed operating lease agreement.
New Copiers - 60 Month FMV Operating Lease – Color – Fleet Rate
Base Monthly
Pages Per Month Plus Per Page
Annually Renewable
(Y/N)
Other Notes
$
42,000
Provide complete operating lease pricing. Lease shall include all equipment, supplies, labor and software support
required to keep device operating at manufacturer’s recommended levels. No other costs or fees will be permitted.
Attach copy of proposed operating lease agreement.
Existing Printers - 60 Month Service Contract – B/W – Fleet Rate
Base Monthly
Pages Per Month Plus Per Page
Annually Renewable
(Y/N)
Other Notes
$
10,000
Provide complete service contract pricing. Service contract shall include all equipment, supplies, labor and
software support required to keep device operating at manufacturer’s recommended levels. No other costs or fees
will be permitted.
Attach copy of proposed maintenance agreement.
Existing Printers - 60 Month Service Contract – Color - Fleet Rate
Base Monthly
Pages Per Month Plus Per Page
Annually Renewable
(Y/N)
Other Notes
$
3,000
Provide complete service contract pricing. Service contract shall include all equipment, supplies, labor and
software support required to keep device operating at manufacturer’s recommended levels. No other costs or fees
will be permitted.
Attach copy of proposed maintenance agreement.
END OF SECTION
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