Asphalt Milling, Tack Coat, Paving and Striping Various Parking Lots

Request for Bid
ASPHALT MILLING, TACK COAT, PAVING AND STRIPING LISHA KILL
S.S.S AND SADDLEWOOD PARKING LOTS AND HIGH SCHOOL AND LISHA
KILL AREAS
Board of Education
South Colonie Central School District
102 Loralee Drive
Albany, NY 12205
Phone: (518) 869-3576
SUBMISSIONS DUE BY: May, 27 2026 at 10:30AM
ATTACHMENTS: (Complete attachments where applicable and returned with proposal)
A) Bidders Cover Sheet
B) Bid/Pricing Sheet
C) Insurance Requirements
D) Non-Collusion Certification
E) C of C Iran Divestment Act 2012
F) References
G) Specification Sheets
H) Google Map/Pictures
In accordance with the provisions of Section 103 of the General Municipal Law, an
advertisement has been published in the local newspaper.

SECTION I - GENERAL INFORMATION/CONDITIONS
Summary Statement:
The purpose of this Request for Bid (RFB) is to establish a contract with a contractor for Asphalt
Milling and Paving including but not limited to a parking lot and roadway, and Asphalt
Overlay (mill transitions) Lisha Kill S.S.S. Parking Lot 40,357 Sq. Ft., Saddlewood Back
Parking Lot 14,851 Sq. Ft., Saddlewood Broken Side Walk 597 Sq. Ft., Lisha Kill Black
Top Installation By Tennis Court 7,500 Sq. Ft., High School Black Top Installation by
Tennis Court, 2,288 Sq. Ft., complete after July 1, 2026 and before September 1, 2026.
The intent of this RFB is to award a contract to the lowest responsible and responsive bidder
whose bid meets the requirements of the RFB. Bidders shall make all investigations necessary
to thoroughly inform themselves about the District. No plea of ignorance by the bidder of
conditions that exist or that may hereafter exist as a result of failure or omission on the part of
the bidder to make the necessary examinations and investigations, or failure to fulfill in every
detail the requirements of the RFB, will be accepted as a basis for varying the requirements of
the District or the compensation to the vendor.
General Information:
South Colonie Central School District operates one high school, two middle schools and five
elementary schools.
SECTION II - GENERAL REQUIREMENTS
Instructions to Bidders:
The contract will be awarded in accordance with the Sealed Bid procurement method. The
submission of a bid will indicate that the bidder (1) has read the instructions, (2) will abide by the
terms and conditions governing this Request for Bid, and (3) understands the requirements for
delivery of the services specified.
General Instructions:
Vendor must submit all required forms with their bid. A completed bid packet must be submitted.
Each bid is considered a binding contract. Bidders cannot change prices after they have been
awarded a contract. When a bid contract is awarded, the successful bidder must provide all
of the services.
Questions:
Contractors are responsible for reading carefully and understanding fully the terms and conditions
of this RFB.
Email questions to dearawayr@scolonie.org in the subject line "Asphalt Milling & Paving
Questions". All questions must be received by May 20, 2026 by 4:00PM. All questions will
be responded to by May 21, 2026 by 4:00PM.

SECTION III - TERMS AND CONDITIONS
1. The issuance of this RFB request constitutes only an invitation to submit a response to
the District.
2. No officer of the school district or member of the Board of Education shall have interest in
this bid.
3. This Bid request does not commit the District either to award a contract or to pay any costs
incurred in the preparation of a submission. Bidders shall bear all costs associated with
submission preparation, submission and attendance at presentation interviews, or any other
activity associated with this bid request or otherwise.
4. All bids and accompanying documentation become the property of the South Colonie
Central School District. The District shall not divulge any information presented to anyone
outside the District, unless required by law, without the written approval of the individual or firm.
The District reserves the right to use the information and any ideas presented in any submission
in response to this RFB request, whether or not the submission is accepted. Submitted bids
may be reviewed and evaluated by any person or outside consultant retained by the District,
other than one associated with a competing applicant, as designated by the District. If a bidder
believes that any information in its bid constitutes a trade secret and wishes such information
not be disclosed if requested by a member of the public pursuant to the State Freedom of
Information Law, Article 6 of the Public Officers Law, the bidder shall submit with its bid a letter
specifically identifying the page number, line or other appropriate designation, that information
which it deems to constitute a trade secret and explain in detail why such information is a trade
secret. Failure by a bidder to submit such a letter with its bid identifying trade secrets shall
constitute a waiver by the applicant of any rights it may have under Section 89 (Subdivision 5) of
the Public Officers Law relating to protection of trade secrets.
5. If applicable it is incumbent upon the contractor(s) to pay the prevailing rate of wages as
established by the NYS Department of Labor.
6. Prevailing Wage Rate as part of the requirements of Article 9 (sections 230-239) of the
NYS Labor Law, requires Public Work Contractors and Subcontractors to pay laborers, workers
or mechanics employed in the performance of a Public Works contract not less than the
prevailing rate of wages and to provide supplements (fringe benefits) in accordance with
prevailing practices in the locality where the work is performed. Any Federal or State
determination of a violation of any Public Works law or regulation, or Labor Law, or any OSHA
violation deemed "seniors or willful" may be grounds for a determination of vendor non-
responsibly and rejection of bid.
7. If applicable the Contractor must provide a copy of payroll records, when requested,
showing prevailing wages paid to each employee for any School District project.
8. The District neither makes nor assumes any contractual obligation by issuing this RFB
request, receiving and evaluating responses, or making preliminary bidder selections. Providing
a response as provided herein shall neither obligate nor entitle a bidder to enter into a contract
with the District.
9. The District reserves the right to determine in its sole and absolute discretion whether any
aspect of the bidder's submission satisfactorily meets the criteria established in this RFB request,
the right to seek clarification from any Bidder(s), and the right to cancel and/or amend, in part or
entirely, the RFB request, at any time prior to a written contract.

10. It is understood that any submission received and evaluated by the South Colonie Central
School District will be used as the basis for the cost and terms of a contract between the District
and the particular bidder. In submitting a response, it is understood by the bidder that the District
reserves the right to accept any submission, to reject any and/or all submissions and to waive any
irregularities or informalities that the District deems is in its best interest.
11. The District is not obligated to respond to any submission nor is it legally bound in any
manner whatsoever by the submission of a response.
12. Each response shall be reviewed for completeness and for the technical and
administrative requirements of the RFB request. The District has the option of requesting the
bidder to submit missing information or provide clarification of those issues deemed incomplete,
or disqualifying the bid. A bid may be disqualified for lack of response to such a request.
13. RFB's submitted to the District must be valid for a period of at least 120 days from the
deadline for receipt of bid responses as defined in the time frame section of this document.
14. The selected bidder's bid will become part of any resulting legal contract, should contracts
be awarded. The term of the resultant contract shall commence upon award and shall remain in
effect until completion, inspection, and final acceptance of specified project(s) unless terminated,
cancelled, or extended as otherwise provided herein.
15. The District may, from time to time, inform other local governmental entities and school
districts that they may acquire items or services listed in this Request for Bids. Such acquisition(s)
shall be at the prices stated herein, and shall be subject to bidder's acceptance. Other local
government entities or school districts purchase orders shall be submitted directly to the vendor
within the specified contract period referencing the District's contract. South Colonie Central
School District will not be liable or responsible for any obligations, including, but not limited to,
payment, and for any item ordered by an entity or school other than the South Colonie Central
School District.
16. When specifications are revised, the South Colonie Central School District will issue an
addendum addressing the nature of the change. Bidders must sign and include it in the returned
bid package.
17. It is a requirement that bidders indicate specifically in the response any sub-contract,
alliance, partner, franchise, or other "non-employee" relationship with any resource(s) they will
utilize if they are chosen as the selected bid. Note: The District reserves the right to approve and
designate sub-contractors to be used in any of the services being proposed.
18. South Colonie Central School District reserves the right to introduce additional factors not
contained in this RFB request in order to obtain the most suitable solution. After submitting a bid,
each respondent must be prepared to have the operational aspects of their bid reviewed in detail
by District representatives.
19. Bids shall be opened publicly at the District's Central Office location, or other duly
designated location, on the "received by" date and time indicated on the cover page. The name
of each bidder shall be read publicly and recorded. Unless disclosure of final bid pricing would
constitute an impairment of negotiations, the proposed bid, cost, or sum of each proposer will be
read publicly as well. The content of bids shall not be subject to public inspection until after
contract award. Subsequent to contract award, bids may be reviewed unless they, in total or in
part, contain information which is exempt from disclosure pursuant to the Freedom of Information
Law (e.g. a trade secret).
20. At any time prior to the specified bid due time and date, a bidder (or designated
representative) may withdraw their bid.

21. The District reserves the right to award contracts for individual projects or for any
combination of projects deemed to be most advantageous to the District. Notwithstanding any
other provision of the RFB, the District expressly reserves the right to:
* Waive any immaterial defect or informality; or
* Reject any or all bids, or portions thereof; or
* Reissue an invitation for bid.
22. The District Board of Education reserves the right to award a contract in the best interest
of the District. The Board of Education's decision will be final.
Bidders Default - Failure of the Bidders to comply with any of these provisions may be
considered reason for rejection of the Bid.
SECTION IV - INFORMATION TO BIDDERS
1. General Scope: South Colonie Central School District is desirous to establish a contract
with a contractor for Asphalt Milling, Tack Coat, Paving and Striping at Lisha Kill, High School and
Saddlewood.
2. Award of Contract: The District will award the bid to the lowest bidder and/or responsible
bidder whose bid is most advantageous to the District. In determining the most advantageous
bid, the District will consider criteria such as, but not limited to, cost, bidder's past performance
and/or service reputation, and service capability, quality of the bidder's staff or services, customer
satisfaction, bidder's past relationship with the District.
3. Contract Term: The contract shall be for one (1) year.
4. Bid Notification: Successful bidder(s) will be notified via emails and/or purchase orders
after the Board of Education approval of the Bid.
5. Pricing: Prices for all goods and/or services shall be firm for the duration of this contract.
6. Invoicing: An itemized invoice should be prepared for each individual service and
submitted directly to the South Colonie Central School District, 102 Loralee Drive, Albany NY
12205.
7. Payment Term: Net thirty (30) days from receipt of the invoice.
SECTION V - GENERAL CONDITIONS
1. All bids received after the time stated in the Notice to Bidders may not be considered and
will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the
handling of the mail by employees of the school district. Whether sent by mail or by means of
personal delivery, the bidders assume responsibility for having his bid deposited on time at the
place specified.
2. Sales to school districts are not affected by any fair trade agreements. (General Business
Law, Ch. 39, Sec. 369-a, Sub. 3, L. 1941)

3. No charge will be allowed for federal, state, or municipal sales and excise taxes since the
school district is exempt from such taxes. The price bid shall be net and shall not include the
amount of any such tax. Exemption certificates, if required, will be furnished on forms provided by
the bidder.
4. Under penalty of perjury the bidder certifies that:
(a) The bid has been arrived at by the bidder independently and has been submitted without
collusion with any other vendor of materials, supplies, or equipment of the type described in the
invitation for bids, and
(b) The contents of the bid have not been communicated by the bidder, nor, to its best
knowledge and belief, by any other its employees or agents, to any person not an employee or
agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the
bid.
5. No interpretation of the meaning of the specifications or other contract document will be
made to any bidder orally.
SECTION VI - BID FORMAT AND INSTRUCTIONS
POINT OF CONTACT
The sole point of contact at the District for purposes of this RFB prior to the award of a contract
is the Deputy Purchasing Agent. All contact relative to this RFB should be made in writing and
directed to:
Ray Dearaway, Deputy Purchasing Agent
South Colonie Central School District
102 Loralee Drive
Albany, NY 12205
SECTION VII - SPECIFICATIONS
The South Colonie Central School District is seeking to establish a contract with a contractor for
Milling and Paving of Various Parking Lots.
SCOPE
FOR Lisha Kill SSS Parking Lot, Saddlewood Back Parking Lot and Saddlewood Sidewalk
* The bidder shall provide all material, labor and equipment necessary to perform the work
required by this agreement.
* Work to be completed by September 1, 2026.
* All services under this scope shall be performed under the direction of and subject to
approval of the Director of Facilities or his designee.
* Services shall be performed during weekdays in eight hour scheduled shifts coordinated
with the district. Some Saturday or weekend work may be required to ensure safety and avoid
disruption when school is in session.
* Asphalt and Milling Specifications: Two (2) inch mill and full preparations (including tack
coat). Furnish and install two (2) inch compacted top course of NYSDOT Type 6 Top. Stripe
pavement and paint letters, arrows, traffic markings and handicap stalls.

* Warranties: The District shall be provided with a full manufacturer's warranty for
materials as a condition of award. The contractor shall warranty all defects in materials and
workmanship for a period of one year.
SCOPE FOR High School By Tennis Court and Lisha Kill By Tennis Court
Scope of Work
The work shall include furnishing all labor, materials, and equipment necessary to complete asphalt
paving improvements at two locations:
* Lisha Kill Elementary School (existing gravel area)
* High School (existing asphalt areas requiring grade adjustment)
All work shall conform to applicable NYSDOT Standard Specifications.
MATERIALS
Asphalt Materials
* Asphalt Top Course, NYSDOT Type 7
* Asphalt Binder Course, NYSDOT Type 3
Tack Coat
* Shall conform to NYSDOT specifications for asphalt emulsion tack coat.
CONSTRUCTION - LISHA KILL
Preparation
* Existing gravel surface shall be graded and compacted to provide a stable, uniform subbase.
* Any soft or unstable areas shall be excavated and replaced with suitable compacted material.
Pavement Section
* Install 2" Asphalt Binder Course (NYSDOT Type 3)
* Install 1-1/2" Asphalt Top Course (NYSDOT Type 7)
Compaction
* Each asphalt course shall be compacted to meet NYSDOT density requirements.
Surface Tolerances
* Finished surface shall be smooth and free of irregularities, with proper drainage maintained.
CONSTRUCTION - HIGH SCHOOL
Surface Preparation
* Existing asphalt surface shall be cleaned of debris, dirt, and loose material.
* Apply tack coat uniformly to all existing asphalt surfaces prior to placement of new asphalt.
Grade Adjustments
* New asphalt shall be placed to raise grades to meet adjacent landings flush.
* Total grade adjustment is approximately 12 inches.
Asphalt Placement
* Asphalt shall be placed in lifts not exceeding 3 inches in compacted thickness.

* Multiple asphalt binder lifts shall be used as required to achieve final grade.
Compaction
* Each lift shall be compacted to meet NYSDOT requirements before placement of subsequent
lifts.
Transitions
* Smooth transitions shall be provided between new and existing surfaces to eliminate tripping
hazards and ensure proper drainage.
* Provide smooth transition from new asphalt to existing grade. Topsoil and seed all disturbed
areas.
* Provide positive pitch away from all buildings.
SECTION VIII - BID SUBMITTAL
FORM OF SUBMITTAL
Submit one (1) clearly labeled original and one (1) copy of your proposal and completed
Attachments in a sealed package with the company submitting identified on the package,
addressed as follows:
Ray Dearaway, Deputy Purchasing Agent
South Colonie Central School District
102 Loralee Drive
Albany, NY 12205
Attention: Ray Dearaway, Deputy Purchasing Agent
ASPHALT MILLING, TACK COAT, PAVING AND STRIPING
LISHA KILL
DELIVERY OF PROPOSALS
The proposal shall be properly addressed as shown in Section VIII and delivered or mailed so
that the proposal is received on or before the response date and time.
Requests for extension of this date or time shall not be granted. Bidders mailing bids should
allow sufficient mail delivery time to ensure timely receipt by the District; please note that daily
mail through the U.S. Post Office often arrives at the District after 2:00 PM. Bids received by the
District after the closing time and date will not be considered. Bids delivered by e-mail or
facsimile shall not be considered. The District does not accept responsibility for late or mis-
delivered bids.

ATTACHMENT A - BIDDERS COVER SHEET
BIDS TO BE OPENED: NAME OF BIDDER:
TIME: 10:30 A.M.
DATE: May 27, 2026 ADDRESS:
LOCATION:
South Colonie Central Schools
District Office
102 Loralee Drive
Albany, NY 12205 TEL:
(518) 869-3576
FAX:
E-MAIL:
SIGNATURE/TITLE OF AUTHORIZED REPRESENTATIVE:
DELIVERY DATE / TIME
(For District Use Only):
The following specifications are to serve as the minimum requirements for this solicitation and
should not be construed to exclude any other make or model of comparably equipped
instruments of the same class designation. Any substitute may require a sample to be provided
to the District prior to bid award.

ATTACHMENT B - BID PRICING SHEET
THIS BID MAY BE AWARDED IN PARTS OR AS A WHOLE
Lisha Kill SSS Parking Lot (40,357 Sq. Ft.) $________________________
Saddlewood Back Parking Lot (14,851 Sq. Ft.) $________________________
Saddlewood Side walk (597 Sq. Ft.) $_______________________
Per Lin Ft for Stripping $
Per Ea. Painting Handicap Logos $
Per Ea. Painting Arrows $
Per Ea. Painting Letters $
Lisha Kill Next to Tennis Court (7,500 Sq. Ft.) $_______________________
High School by Tennis Court (2288 Sq. Ft.) $_______________________
The submitted bid must include the following attachments:
Attachment A Bidders Cover Sheet
Attachment B Bid/Pricing Sheet
Attachment D Non-Collusion Certification
Attachment E C of C Iran Divestment Act 2021
Attachment F References