Notice to Bidders: Request for Bid WCSD-26-005 for Box Truck for Operations

Request for Bid
WCSD-26-005 for Box Truck for Operations

1. Request for Bid
The Waukee CSD is seeking qualified bidders to provide a New and Unused 2026/2027 Delivery
Truck with a van body and rear lift gate.
1.1 Bid Response
Please include the following in the Bid Response:
1.1.1 Complete Attachment A - RFB WCSD-26-004 Truck Pricing Form.
1.1.2 Complete Attachment B - Bid Certification Sheet.
1.1.3 Complete Attachment C - Conflict of Interest Form
1.1.4 Complete Attachment D - Sex Offender Acknowledgement Form
1.1.5 All Warranty Information.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District's legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
Event Open: 07/24/2026 3:00 PM CST
Question Submission Close: 07/31/2026 4:00 PM CST
Event Close: 07/28/2026 4:00 PM CST
3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by July 28, 2026 4:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-
Bidderss-rfp-rfq. Answers will not be provided on an individual basis.
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3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD's decision to all suppliers.
3.5 Bid Submission:
Bids are due July 31, 2026 at 4:00 PM CST. Bids shall be submitted electronically via
email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids
should be signed by an authorized individual to bind the firm, and shall be valid for at
least sixty (60) days.
Please mark your email bids: "RFB WCSD-26-005 for Box Truck". The school district
reserves the right to reject any and all bids and to accept the bid deemed to be in the
best interest of the school district in its sole and absolute discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD's release of public records is governed by Iowa Code
Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before
submitting a Bid. Waukee CSD will copy and produce public records as required to
comply with Chapter 22 or other applicable laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as requested by
Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to
the Respondent or any minimum usage of the Bidders services.
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4. Scope of Work
4.1 Truck Specifications
Delivery Truck with 18'/20" van body and rear Lift Gate
Ford F-650, Regular Cab (F6A)
Custom Base Model.
472 - Gross Vehicle Weight Rating 25,500 lbs.
68M - 19000 lb. single speed Dana
Cab to Axle Length 138" Wheel base 212" Dealer to verify.
99N - 7.3L gas Engine, 335 H.P.
65A - Fuel Tank, SO-gallon front midship/side mount
Cab Air Conditioning.
Engine Block Heater.
STDALT - Heavy Duty Alternator, At Least 210 Amp.
44P - Automatic Transmission, Six Speed Torque shift HD.
Axle Ratio, 6.14 Ratio
T2B - Front Tires, 22.5 x 8.25 Radial Tubeless Front Tires with Premium
Highway Front Tire Tread.
R2B - Rear Tires 11R22.5/G Radial Tubeless Rear Tires with Premium
Highway Rear Tire Tread.
88A - Seats 30/0/30 fixed driver and fixed passenger w/console - vinyl
54H - Dual Outside Rear View Mirrors, Manual.
Dual Note Electric Horn.
588 - AM/FM Radio
Rubber floor mat.
Supplemental Inflatable Air Bags.
Truck Exterior Color -White.
6 lM - rear view back up camera
600A - cab interior
67H - Hydraulic brakes w/traction control
Back up alarm
Additional Equipment to be installed on the truck.
Acceptable Manufactures: (US Truck Body Model 18 -84)
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Service Box:
Inside Length l 8'L - Inside Height 84" - Outside width 96".
Re-painted Panels (.40) in "Polar White".
Translucent roof.
"Zephyr" Front.
"Z" Post on 16" Centers.
Solid Sides, Plywood Full Height, Plywood Lining: 12" Front, 3/8" Plywood
Sides.
1-1/8" Laminated Hardwood Floor with 2 Screws per Plank per
Crossmember.
Crossmembers on 12" centers.
Two Dome Lights with switch inside of box.
All Lights (led) and Reflectors to Meet FMVSS#l08.
Mud Flaps Behind Rear Wheels.
Five Year Warranty on Van Body Materials and Workmanship.
Plastic Covered Roll-up Door with 78.5" Clear Opening Height, Pre-painted
White to Match Body. First row of Recessed E-Track on Sides and Front
height TBD from floor to center of E-track. Second row ofE-Track on front
and sides at TBD" from floor to center of track.
14 Gauge x 16" Smooth Galvanized steel Scuff Plate on Front and Sides.
Heavy Duty 11 ga. Galvanized Steel Rear Frame w/ Internal and External
Reinforcement, Including Top Corner Gussets. Stainless steel rear frame w/
internal and external reinforcement, including Van body under structure, to
provide a 4 7" bed height.
Back up alarm installed.
Back up camera to be installed on back of truck box or lift.
Liftgate: Tommy Gate Tuckunder Series: TKR or TKT
Uplifter shall suggest which model of Tommy Gate Tuckunder Series they
would suggest for the size of the truck.
4.2 Equipment and Accessories
4.2.1 Bidders shall supply new, unused and the latest production model equipped
with all standard equipment as advertised by the manufacturer, all equipment
required on the specific enclosure, and all safety equipment required by Federal
and State laws.
4.2.2 All equipment and accessories bid, whether standard or optional, shall be
installed by the factory prior to delivery.
4.3 Warranty
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4.3.1 All equipment and accessories bid, whether standard or optional, shall have full
warranty coverage for the same period of time as the manufacturer's new
vehicle factory authorized warranty for the vehicle in which the equipment and
accessories are being installed.
4.3.2 Full warranty coverage is defined as no charge for parts and labor for
warrantable repairs that are required as a result of defects due to material
and/or workmanship during the warranty period. All warranty certificates
and/or cards shall be supplied with each vehicle delivered.
4.3.3 The manufacturer's regular new vehicle factory authorized warranty shall cover
not less than three (3) years/36,000 miles bumper to bumper. with no charge
parts and labor, starting from the date the vehicle is placed into service. If the
manufacturer's standard retail warranty exceeds this term, the standard
warranty shall apply.
4.3.4 The receiving agency will notify the dealer of the actual "In-service" date.
4.3.5 Normal wear items such as tires,belts, hoses, headlamps, light bulbs, brake
linings, brake disc/drums, etc., are excluded from warranty coverage. All other
items not subject to normal wear or gross operator neglect and abuse, such as
window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint,
hinges, locks, etc., shall be covered. The use of gasoline in gasoline powered
vehicles shall not void warranty.
4.4 Pre-Delivery Service
4.4.1 Prior to delivery, each vehicle shall be completely serviced. The servicing
program shall include not less than the factories standard Per Delivery
Inspection (PDI).
4.4.2 Parts of this servicing program may be performed at the manufacturers
assembly plant if proper facilities are available there. Bidders shall perform
pre-delivery and final servicing checkup,including final body clean-up, in the
Bidders own shop or a facility approved by Waukee CSD.
4.4.3 Bidders shall provide a complete manufactures standard Pre-Delivery Inspection
(PDI) form shall accompany each vehicle upon delivery, certifying preparation
inspection, and road testing by the Bidders prior to actual delivery. This
pre-delivery checklist shall be signed by a representative of the organization
performing the service inspection.
4.5 Delivery
Vehicles are to be delivered by the Bidders to the designated delivery location after
receipt of the purchase order by the Bidders.
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4.5.1 Delivery Location:
Waukee Community School District Operations
1000 6th St, Waukee, IA 50263
4.5.2 Required Delivery Documents
Invoice, completed Manufacturer's Certificate of Origin (MCO), and Application
for Title, and warranty documents are to accompany each unit delivered. Dealer
plates shall be used when making deliveries. A manufacturer's window sticker
(Monroney label) listing all factory installed equipment and options shall be
affixed to each vehicle at the time of its delivery.
4.5.3 Shipping Terms Freight on Board Delivery (FOB)
All prices provided shall be Freight on Board destination, freight prepaid by the
Bidders, to the delivery locations as specified in section 4.5.1. Responsibility and
liability for loss or damage for all orders shall remain with the Bidders until final
inspection and acceptance, when all responsibility shall pass to the ordering
organization, except the responsibility for latent defects, fraud, and the Bidders's
warranty obligations.
4.6 Dealer Decals
Dealer decals or plaques are not to be affixed to the vehicles purchased by the Waukee
CSD. Waukee CSD will bill dealers for removal of dealer decals.
4.7 Vehicle Titling.
Please title the vehicles as listed below:
Waukee Community School District
4.8 Receiving and Inspection
The vehicles shall be delivered in accordance with the governing specification. All units
will be inspected by Waukee CSD after delivery. If the units are rejected because of
deficiencies, it shall be the Bidders responsibility to:
4.8.1 Pick up the vehicle(s), make the necessary correction(s) and redeliver the
vehicles(s) for re-inspection. The Bidders shall arrange to have the necessary
work done or an approved schedule set within 96 hours (exclusive of Saturdays,
Sundays and holidays) after receipt of written notification. Otherwise; Waukee
CSD may make the necessary corrections at the Bidders expense.
4.8.2 Should serious deficiencies be found, Waukee CSD may require Bidders to pick
up rejected vehicle(s) and replace it with a non-deficient unit.
4.8.3 Acceptance will occur when the vehicle is received by the Waukee CSD in full
compliance with the specifications of the order and all documentation including
Invoices, Completed MCO and Application for Title, warranty documentation,
and Data Sheets (when applicable) is received by the Waukee CSD.
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4.8.4 If poor workmanship and/or minor deviations exist, the Waukee CSD may
withhold up to 20% of the contract price until the Bidders has made all
necessary corrections. Payment will not be processed on units delivered to the
Waukee CSD that still require servicing by the Bidders. The Waukee CSD may
withhold the full amount of the contract price if, in its opinion, the unit contains
major deviations from specification.
5. TERMS AND CONDITIONS
Bidder agrees to all terms and conditions listed at
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders/stan
dard-procurement-terms-and-conditions-for-goods-and-services/.
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ATTACHMENT A - PRICING FORM
Please submit this completed form with your Bid Response by email to jjanssen@waukeeschools.org.
Only pricing on this form or an exact copy of this form will be accepted. Pricing form shall be signed by
an officer of the firm with authority to bind Bidder to Contract.
Waukee Community School District (WCSD) reserves the right to reject any or all quotes, waive
irregularities or technicalities in any bid or to seek clarification upon responses received, which it deems
to be in its best interest.
Bid shall include an all-inclusive, itemized, total cost in U.S. Dollars (including all travel, expenses, etc. in
prices) for the proposed services. All pricing to be FOB Destination, freight cost, and all expenses
included; and based on Net 30 Days Payment Terms.
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RFB WSCD-26-005 for Box Truck
Service Box
Cab to Axle
Length and
Wheel Base
Year of Truck
Model of Truck
Make and
Model of
Service Box
Model:
Capacity:
Load Area:
Taper Travel:
Weight:
Applications:
Code:
Body Style:
Body Size:
Make and Bed Extension Type:
Model of Rear Weight:
Lift Gate Description:
Available on the
Lot
Estimated
Delivery Date
For Ordering
Service Box
Price $0.00
Tommy Gate
Price $0.00
TOTAL
$0.00
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