RFP for Asphalt Rehabilitation Engineering Support Services (RFP-25-026)

ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-026
FOR
RFP for ASPHALT REHABILITATION ENGINEERING
SUPPORT SERVICES
ISSUED: Thursday, August 20, 2026
PROPOSALS DUE:
Tuesday, September 22, 2026 by 10AM PT

TABLE OF CONTENTS
Section Page
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. PRE-PROPOSAL MEETING __________________________________________________________ 2
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS ________________________ 2
2.3. DEADLINE FOR PROPOSALS ____________________________________________________ 2
2.4. PRE-SUBMITTAL ACTIVITIES _____________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3
4. SCOPE OF SERVICES _______________________________________________________________ 3
5. GENERAL INFORMATION ___________________________________________________________ 4
5.1. MINIMUM QUALIFICATIONS ______________________________________________________ 4
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Title Page _________________________________________________________________________ 5
6.2 Cover letter _______________________________________________________________________ 5
6.3 Table of Contents _________________________________________________________________ 5
6.4 Experience and Record of Past Performance _____________________________________ 5
6.5 Project Overview and Approach __________________________________________________ 5
6.6 Project Team and Qualifications __________________________________________________ 6
6.7 Additional Services _______________________________________________________________ 7
6.8 Price Proposal ____________________________________________________________________ 7
6.9 OCWD Standard Agreement ______________________________________________________ 8
6.10 Statement of Insurance Compliance ______________________________________________ 8
6.11 Billing ____________________________________________________________________________ 8
6.12 Conflict of Interest ________________________________________________________________ 8
6.13 Equal Employment Opportunity And Affirmative Action Requirements ___________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS _________________________________________ 9
7.1. Proposal Format __________________________________________________________________ 9
7.2. Proposal Preparation Costs ______________________________________________________ 9
8. SELECTION PROCESS ______________________________________________________________ 9
8.1. Project Approach and Schedule _________________________________________________ 10
8.2. Experience and Qualifications of the Project Team ______________________________ 11
8.3. Record of Success on Recent Similar Project ___________________________________ 12
8.4. Time Commitment of Key Staff and Organization Support Services _____________ 12
TOC - ii

TABLE OF CONTENTS
Section Page
8.5. Price Proposal ___________________________________________________________________ 12
9. SPECIAL CONDITIONS _____________________________________________________________ 13
9.1. RESERVATIONS _________________________________________________________________ 13
9.2. PUBLIC RECORDS ______________________________________________________________ 13
9.3. RIGHT TO CANCEL ______________________________________________________________ 13
9.4. ADDITIONAL INFORMATION _____________________________________________________ 13
9.5. PUBLIC INFORMATION __________________________________________________________ 13
List of Exhibits:
Exhibit A: Location Maps and PCI Scores
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii

The Orange County Water District ("OCWD" or District) is seeking proposals from
qualified and experienced firms to provide design services for the rehabilitation of several
separate non-public asphalt pavement areas in the cities of Huntington Beach, Anaheim,
and Orange totaling approximately 362,000 square feet. OCWD intends to evaluate the
proposals received and enter into a Professional Services Agreement ("Agreement") with
the qualified firm. The work is expected to commence on November 1, 2026. This
Agreement will be for a term of one year, however the final design package is expected
to be completed within four months. The Agreement will be monitored closely for
acceptable services rendered throughout the Agreement term. OCWD will have the option
to terminate the contract in whole or in part during the Agreement term, for any reason or
no reason, without penalty, upon notice. The proposer will not be entitled to lost profits
or any other compensation not earned prior to the time of termination.
This Request for Proposal ("RFP") describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region's groundwater basin and limited water supply. OCWD's mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California's greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world's
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued Thursday, August 20, 2026
Pre-Proposal Meeting N/A
Questions Due Date Thursday, September 10, 2026 by 10AM PT
Proposals Due Tuesday, September 22, 2026 by 10AM PT
Agreement Award Date: October 2026
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 1 of 13

2.1. PRE-PROPOSAL MEETING
There will not be a pre-proposal meeting.
2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS
All questions regarding the RFP must be submitted in writing before the deadline due
date of Thursday, September 10, 2026 by 10AM PT. All questions must be titled
"Question - RFP-25-026 Asphalt Rehabilitation Engineering Support Services."
Responses to questions received from prospective proposers will be formally
documented in a Question and Answer (Q&A) table that will be posted on the OCWD
website: https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A table will be
updated regularly as questions are received from prospective proposers. Questions
received after the questions due date will not be considered.
Attention: Marcus Villalobos, Buyer
Email: procurement@ocwd.com
2.3. DEADLINE FOR PROPOSALS
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than Tuesday, September 22, 2026
by 10AM PT or such later time that OCWD may announce by an addendum at any time
prior to the proposal deadline. The envelope shall be plainly marked on the exterior
"Proposal for RFP-25-026 RFP for ASPHALT REHABILITATION ENGINEERING
SUPPORT SERVICES" and with the name, company name, and address of the proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Marcus Villalobos, Buyer
Address: 18700 Ward Street
Fountain Valley, CA 92708
It is the Proposer's responsibility to ensure that proposals are received prior to the
submittal deadline. Proposal packages should also include all signed Acknowledgment
of Addendum forms that may be issued by OCWD as part of this RFP process, as further
described below. Proposals received after the deadline will not be considered under any
circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The
OCWD will not be responsible for the proper identification and handling of any proposals
submitted incorrectly. Only responses properly submitted to OCWD will be considered.
OCWD reserves the right to reject any and/or all responses received. There will be no
formal opening of the proposals.
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 2 of 13

2.4. PRE-SUBMITTAL ACTIVITIES
The District reserves the right to revise the RFP prior to the date the Proposals are due.
Addendums to the RFP shall be posted on the OCWD website:
https://www.ocwd.com/working-with-us/rfp-contracts/ for all interested Proposers. The
District reserves the right to extend the date by which the Proposals are due.
3. PROJECT BACKGROUND AND DESCRIPTION
OCWD is soliciting proposals from qualified firms to design the rehabilitation of several
separate non-public asphalt pavement areas in the cities of Huntington Beach,
Anaheim, and Orange totaling approximately 362,000 square feet. In 2024, a pavement
condition index (PCI) was assigned to each of the areas by Bucknam Infrastructure
Group, Inc as shown in Exhibit A. The Designer shall independently evaluate each of
the areas to determine the appropriate rehabilitation scope of work and site specific
considerations. All areas are owned by OCWD.
4. SCOPE OF SERVICES
At a minimum, the Designer shall consider the following rehabilitation strategies for
each site: general repairs-stop gap, micro surfacing, slurry seal, cape seal, overlay, and
reconstruction. The designer shall perform field observations, consider OCWD staff
pavement observations, and prepare suitable construction drawings and technical
specifications (Bidding Documents) to define the work areas and the various
rehabilitations that need to be performed for each area. Integration of the Green Book
for technical specifications is allowed. The Bidding Documents will be used in a public
works bid process to complete the necessary rehabilitation. No topographic or aerial
survey is required. Publicly available aerials may be used as basemaps. Include
pavement coring and recommendations. No traffic control plans are required. Include
replacement striping and replacement signal loop plans as necessary. Include utility
notifications and verification. One set of Bidding Documents shall be created that
includes the three sites:
1. OC San Plant 2; ~63,000 sq ft
2. Field Headquarters (FHQ): Warner Basin, FHQ Access Road; ~280,000 sq ft
3. Santiago; ~19,000 sq ft
Deliverables
a. Prepare plans and technical specifications for construction of the asphalt
pavement rehabilitations. The plans and specifications shall be suitable for
bidding as a Public Works Contract.
b. The Bidding Documents shall be sealed by a California Civil Engineer.
c. Provide an engineer's estimate of the probable cost of construction.
d. Provide a list of applicable bid items and quantities.
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 3 of 13

e. Assume 75%, 100%, and Final design package milestones, including written
responses to District comments for each milestone.
f. Provide a recommended scope of work for construction inspection.
g. Assume 3 Request for Information (RFI) during the bid process.
h. Assume no construction support or submittal review.
i. Final design packages shall be delivered within four months of Agreement
execution.
See Exhibit A for location maps and PCI scoring
5. GENERAL INFORMATION
The District expects the selected firm to provide quality service in accordance with
industry standards. The firm must demonstrate experience with the type of anticipated
work and must have the ability to perform all services in a timely manner upon the
request(s) from the District or the District's authorized representative. All work shall
comply with the requirements of federal, state, and local laws, and District requirements.
Acceptable performance standards include, but are not limited to, dependability,
contractor safety, demonstrated experience with anticipated work with the ability to
perform all anticipated services in a timely manner upon receipt of request. including
expertise of the design for asphalt pavement rehabilitations.
5.1. MINIMUM QUALIFICATIONS
The selected firm is required to have at minimum the following qualifications:
a. California Civil Engineer to seal the Bidding Documents
b. Demonstrated experience designing the rehabilitation of asphalt pavements
6. ELEMENTS OF PROPOSAL
To provide a degree of consistency in the review of the written proposals, firms are
required to include the following content in their proposals. The information required
below will be used to evaluate each proposal based on the evaluation criteria outlined in
this RFP. Proposals may be deemed nonresponsive if they do not respond to all areas
specified below.
Proposals shall be prepared simply and economically, providing a straightforward and
concise description of how the proposal has satisfied all the requirements of this RFP.
Emphasis shall be on completeness and clarity of content with sufficient detail to allow
for accurate evaluation and comparative analysis. Excessive or irrelevant materials will
not be favorably received.
Please include the following in your proposal:
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 4 of 13

6.1 Title Page
The proposer should identify the RFP title, name and title of the firm's contact person,
address, telephone number, fax number, email address, and date of proposal submission.
6.2 Cover letter
A principal of the firm authorized to commit the firm to the requirements of the RFP must
sign the cover letter. The letter should identify a contact person (name, e-mail address,
and phone number) for future communication during the selection process. And shall also
discuss the Proposer's commitment to providing high quality services, describe the firm's
understanding and approach to the services, and its ability to perform the requirements
of this RFP. Include a brief background of the firm including history, types of services
provided, number of employees, number of offices and locations with staff size and
disciplines, and any other relevant information that may be useful in determining the firm's
qualifications to provide the services described in this RFP.
6.3 Table of Contents
The table of contents should include a clear and complete identification by section and
page number of the submitted materials.
6.4 Experience and Record of Past Performance
Provide a minimum of three (3) references from other municipal, city, or county
governmental agencies for which the company has recently or is currently providing
asphalt pavement rehabilitation services that are equivalent or greater in scope as being
required in this RFP. Indicate the scope of work, date, contract amount, and the name,
email address, and telephone number of the client contact. Each referenced project shall
identify the project team assigned, including key personnel and their specific roles and
responsibilities on the project.
In addition, Proposer shall also provide a complete list of other public agencies in
California utilizing your services over the past five (5) years. Ongoing projects currently
being performed by the proposer also may be submitted for consideration. The District at
its discretion may contact the references for additional information. Failure to provide
accurate contact information may be cause for rejection of the proposal as being
nonresponsive.
6.5 Project Overview and Approach
Present a narrative overview of the Proposer's understanding of the RFP requirements
and the overall approach and technical plan for accomplishing the work assignments.
Also discuss at a minimum the following:
* Ability to successfully complete work assignments within the District's required
time frame and, as necessary, on short notice,
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
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* Approach to assignment of work within the firm and how team members will
conduct tasks and prepare anticipated deliverables,
* Describe the Proposer's project management approach and communications
protocol,
* Describe the Proposer's approach to quality assurance and control, as well as any
performance guarantees,
* Technical approach to assigned tasks, such as deployment strategies (how the
project will be implemented from mobilization to demobilization), and
* Identify current and reasonably foreseeable actual and possible constraints,
problems, and/or issues that could hinder the execution of services under the
contract, and suggest approaches to resolving or managing these constraints,
problems, and/or issues.
6.6 Project Team and Qualifications
Provide an organizational chart that describes the structure of the project team,
including subconsultants. The project team description shall identify the following:
(i) The Project Manager,
(ii) The names of readily-available key personnel that will be deployed for each
task and their contact information, and the primary office locations of each
project team member,
(iii) The role each team member will play in providing services under the
Agreement, and
(iv) A written assurance that the key individuals listed and identified will be
performing the work and will not be substituted with other personnel or
reassigned to another project without the District's prior approval. The
proposal shall clearly identify who will lead the execution of assigned tasks
and the respective personnel that will be assigned to them.
Provide a description of the experience, qualifications including required licenses and
certifications, area of expertise or specialization, and availability (including current
workload) of the project team members, including subconsultants/subcontractors, if any.
Describe other project commitments by project team members and the anticipated level
of involvement of each team member based on the abilities and expertise required for the
type of work desired.
Provide the resumes of all members of the project team, including subconsultants/
subcontractors, as an appendix. Each resume shall not exceed three (3) pages and shall
include name and title, education, years with the company, licenses and certifications
(issue and expiration dates), home office location, relevant experience within at least the
last five (5) years, and other required qualifications discussed in this RFP.
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 6 of 13

The identified Project Manager will be OWCD's main point of contact for all assigned
projects for the duration of the Agreement. The proposal shall include the Project
Manager's contact information, including phone and e-mail address.
Once an Agreement has been executed, the Consultant must request approval from the
District in advance of any new personnel being assigned to the project. The District
reserves the right to reject or remove personnel performing services at any time for the
duration of the Agreement.
6.7 Additional Services
Include any comments, suggestions, or additions the Proposer may have regarding the
scope of work or any other aspects of the work that the Proposer feels would be helpful
to OCWD in selecting a firm for the services described in the RFP. Identify the potential
impact(s) or benefit(s) that these recommendations would have if accepted by OCWD.
Tasks above the minimum to complete the work described herein shall be clearly
identified as "optional" in the proposal.
6.8 Price Proposal
The proposal shall include a table showing the following information:
* Labor hour breakdowns by the project tasks and subtasks identified in Section 4.0
(including other subtasks as the Proposer sees fit) and associated personnel,
including any subconsultants, as well as total hours. Names and titles/categories
of individuals proposed to work on the project tasks/subtasks, including names of
subconsultants/ subcontractors shall be indicated.
* Fully loaded hourly billing rates - All direct, capital, and reimbursable expenses,
including but not limited to travel and transportation costs, meals, lodging, office
equipment and supplies, administrative and communications fees, etc., must be
built into the hourly rates. Therefore, the District shall not pay Consultant nor its
subconsultants/ subcontractors for any direct or reimbursable expenses incurred
for implementation of the scope of services described herein.
* The labor hours and fees for proposed optional tasks, if any, shall be presented in
a separate table to differentiate from the baseline Scope of Work.
It is expected that the indicated hourly rates will remain in effect for the duration of the
Agreement unless otherwise specified and approved by OCWD. The rate sheet shall
include any other rates or fees, such as markups for subconsultants/subcontractors not
identified as part of the project team, equipment markups, or other direct costs that may
be incurred.
The proposal shall also include a description of the anticipated method of billing for
services performed, with provisions for monthly billing that will include itemized
accounting of hours of personnel, hourly rates, and percent completion for each task
Orange County Water District
RFP for ASPHALT REHABILITATION ENGINEERING SUPPORT SERVICES
RFP-25-026
Thursday, August 20, 2026
Page 7 of 13