BID NO. 26-03-7700 Fuel Services

BID PACKET FOR
Bid 26-03-7700 FUEL
Dr. Mark Marshall - Superintendent
Central Unified School District
5652 W. Gettysburg Avenue
Fresno, CA 93722

1.1. Summary
Fuel
1.2. Contact Information
Crystal Lanfranco
Transportation Department
Assistant Director of Transportation
clanfranco@centralunified.org
559-275-9734
1.3. Timeline - Bid 26-03-7700 FUEL
subject to change (if needed by the DISTRICT)
* Advertisement #1: Wednesday, May 15, 2026
* Advertisement #2: Wednesday, May 22, 2026
* RFI Deadline: Thursday, May 28, 2026 - NOON
* Final addenda (if needed), Friday, May 29, 2026
* OPIS Rack Rate Date: Thursday, May 28, 2026
* Bid Due Date / Time: Thursday, June 4, 2026 11:00 AM
* Bid Opening: Thursday, June 4, 2026 11:00 AM
* Board Award Date: Tuesday, June 9, 2026 or Tuesday, June 23, 2026
* Contract Start Date: Wednesday, July 1, 2026

2. Notice to Bidders
CENTRAL UNIFIED SCHOOL DISTRICT
Notice is hereby given that Central Unified School District (hereinafter referred to as "Owner") will receive
sealed bids prior to the date and time stated for the Bid Opening for:
Bid 26-03-7700 Fuel
as per specifications and information which may be obtained from: Central Unified School District
website: https://www.centralunified.org/departments/executive-services/fiscal-services/purchasing
Bids will be sealed and filed in the Transportation Office of the Owner:
CENTRAL UNIFIED SCHOOL DISTRICT
JESSE BATH, DIRECTOR OF MOT
4200 N. GRANTLAND AVE
FRESNO, CALIFORNIA 93723
On or before 11:00 AM PDT on Thursday, June 4, 2026 on the clock designated by the Owner or its
representative as the bid clock. Facsimile (FAX) copies of the bid will not be accepted.
The District reserves the right to accept or reject any or all proposals, or any combination of proposals,
and to waive any irregularities or informalities which may be legally waived.
Authorized by Amer Iqbal Assistant Superintendent, Chief Business Officer
Published: May 15, 2026
May 22, 2026

3. Instructions to Bidders
3.1. CENTRAL UNIFIED SCHOOL DISTRICT
Specifications and/or Drawings are available via Central USD website
https://www.centralunified.org/departments/executive-services/fiscal-services/purchasing
Bid Proposal:
No bid proposals shall receive consideration by the Central Unified School District for Bid 2525-####
unless made in accordance with the following instructions:
Deadline For Receipt of Proposals.
Bid proposals must be submitted to the Central USD, Jesse Bath, Director of MOT, 4200 N. Grantland
Avenue, Fresno, CA 93723. All bids must be received on or prior to 11:00 AM PDT on Thursday, June 4,
2026, after which bids will be opened and read in public. The District suggests that bids be submitted
early in order to insure their timely receipt. Bid number to be referenced on submittal envelope.
3.2. Requests for Information.
Any questions relative to the bid should be directed to:
Crystal Lanfranco
Transportation Department
Assistant Director of Transportation
clanfranco@centralunified.org
559-275-9734
3.3. Bid Proposal Forms
Bid proposals must be made on forms(s) obtained from the District. All items on the form(s) should be
filled out. Numbers should be stated in figures. Signatures of all individuals must be in longhand. The
completed form(s) should be without interlineations, alterations, or erasures.
3.4. Non-collusion Declaration
Each bidder must return a fully executed non-collusion declaration, as required by Public Contract Code
section 7106, with the completed bid proposal. The non-collusion declaration is included in this bidding
package.
3.5. Clarifications
Questions regarding documents, discrepancies, omissions or doubt as to meanings will be clarified by
the designee of the District Superintendent.
3.6. Execution of Form
Each bid must give the full business address of the bidder and must be signed by the bidder with his or
her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed

in the partnership name by a general partner with authority to bind the partnership in such matters.
Bids by corporations must be signed with the legal name of the corporation, followed by the signature
and designation of the president, secretary, or other person authorized to bind the corporation in this
matter. The name of each person signing shall also be typed or printed below the signature. When
requested by the District, satisfactory evidence of the authority of the officer signing on behalf of the
corporation shall be furnished. A bidder's failure to properly sign required forms may result in rejection
of the bid.
3.7. Withdrawal of Bid Proposals,
Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening, but may not be
withdrawn for a period of Forty-Five (45) days after the opening of bids. A successful bidder shall not be
relieved of the bid submitted without the District's consent or bidder's recourse to Public Contract Code
Section 5 I 00 et. seq.
3.8. Addenda or Bulletins.
Any addenda or bulletins issued during the time of bidding shall form a part of the drawings and
specifications issued to bidders for the preparation of their proposals and shall constitute a part of the
contract documents.
3.9. Award of Contract.
The District reserves the right to reject any and all bid proposals, to contract work with whomever and in
whatever manner the District decides, to abandon the work entirely and to waive any informality or
non-substantive irregularity as the interest of the District may require. The District reserves the right to
award this bid by line item or in total which ever may be in the best interest of the District.
3.10. Rejection of Bids.
The District reserves the right to accept or reject any and all bids, or any portion or combination thereof,
or award on the basis of the total bid.
3.11. Execution of Contract.
The successful bidder shall, within fourteen (14) calendar days of notice of award of the contract, sign
and deliver to the District the executed contract. In the event the bidder to whom an award is made fails
or refuses to execute the contract within fourteen (14) calendar days from the date of receiving
notification that the contract has been awarded to the bidder, the District may declare the bidder's bid
deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and
may award the work to the next lowest responsible bidder, or may reject all bids and call for new bids.
3.12. Drawings and Specifications.
Each bidder shall be required to return to the District all drawings and specifications in an unmutilated
condition and without any marks or annotations. All drawings, specifications and other documents used
or prepared during the project shall be the exclusive property of the District.

3.13. Evidence of Responsibility.
Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence
showing the bidder's financial resources, the bidder's experience in the type of work being required by
the District, the bidder's organization available for the performance of the contract and any other
required evidence of the bidder's qualifications to perform the proposed contract. The District may
consider such evidence before making its decision awarding the proposed contract. Failure to submit
evidence of a bidder's responsibility to perform the proposed contract may result in rejection of the bid.
3.14. Taxes
Taxes shall NOT be included in the unit prices of the materials but may be provided as part of the Cost
Analysis. The District will pay only the State sales and use taxes. Federal excise taxes are not applicable
to school districts.
3.15. Bid Exception.
All exceptions which are taken in response to this bid must be stated clearly. The taking of bid
exceptions or providing false, incomplete, or unresponsive statements may result in the disqualification
of the bid. Allowance of exceptions will be determined by the Board of Trustees, whose decisions shall
be final. Any bid exceptions or additional conditions requested after bid closure, which are not detailed
within the bid response, may result in disqualification of the bid. No oral or telephonic modification of
any bid submitted will be considered and a telegraphic modification may be considered only if the
postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail
prior to the opening of the bids.
3.16. Discounts.
Any discount which the bidder desires to provide the District must be stated clearly on the bid form
itself so that the District can calculate properly the net cost of the bid proposal. Offers of discounts or
additional services not delineated on the bid form will not be considered by the District in the
determination of the lowest responsible bidder.
3.17. Prices.
Bidders must quote prices F.O.B. Central Unified School District unless otherwise noted. Prices should be
stated in the units specified and bidders should quote each item separately.
3.18. Quantities
The quantities shown are approximate. The District reserves the right to increase or decrease quantities
as desired.
3.19. Samples
On request, samples of the products being bid shall be furnished to the District at no charge.
3.20. Special Brand Names.
In describing any item, the identification of a particular manufacturer or special brand does not restrict
bidding to that manufacturer or special brand but is intended only to indicate the quality and type of

item desired. Bidders may furnish any material, product, thing or service of comparable quality or utility.
IF A BIDDER IS REQUESTING SUBSTITUTION OF AN EQUAL ITEM, THE BIDDER MUST CLEARLY INDICATE
THE SUBSTITUTION ON THE BID PROPOSAL FORM. THE MAKE AND GRADE OF THE ARTICLE ON WHICH A
BID IS SUBMITTED MUST BE STATED TN THE PROPOSAL AND ILLUSTRATIONS, CATALOG AND ALL
NECESSARY INFORMATION SUBMITTED SO THAT THE DISTRICT CAN MAKE A COMPLETE EVALUATION OF
THE QUALITY AND UTILITY OF THE SUBSTITUTE BRAND BID. The District encourages alternate brands to
be bid. The District reserves the right to make all decisions on product and vendor selection in
determining whether a substitute brand is of comparable quality or utility to the brand name specified.
3.21. Container Costs and Delivery
All costs for containers shall be borne by the bidder. All products shall conform to the provisions set
forth in the federal, county, state and city laws for their production, handling, processing, and labeling.
Packages shall be so constructed to ensure safe transportation to point of delivery.
3.22. Bid Negotiations.
A bid response to any specific item of this bid with terms such as negotiable, will negotiate or similar,
will be considered as non-compliance with that specific term.
3.23. Indemnity.
The bidder must hold harmless and fully indemnify the District, its Board of Trustees, officers,
employees and agents from all damages or claims for damages, costs or expenses that may at any time
arise out of the bidder's performance of, or failure to perform acts, required by the contract documents,
including but not limited to infringement or use of any copyrighted composition, secret process,
patented or unpatented invention, article or appliance furnished or used in connection with this bid.
3.24. Conflict or Ambiguity
In the event of any conflict or ambiguity between these instructions and state or federal law or
regulations, the latter shall prevail. Additionally, all equipment to be supplied or services to be
performed under the bid proposal shall conform to all applicable requirements of local, state, and
federal law.
3.25. Substitute Security.
In accordance with Section 4590 of the Government Code, the District will permit the substitution of
securities for any moneys withheld by the District to insure performance under the contract. At the
request and expense of the bidder, securities equivalent to the amount withheld shall be deposited with
the District, or with a state or federally chartered bank as an escrow agent, who shall pay such moneys
to the bidder upon satisfactory completion of the contract. Securities eligible for investment under this
Section shall include those listed in Government Code Section 16430 or bank and savings and loan
certificates of deposit. The bidder shall be the beneficial owner of any securities substituted for moneys
withheld and shall receive any interest thereon.

3.26. Default
If the bidder defaults, the District may procure the articles or services from other sources and may
recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a
bidder's bond, if any, or by suit against the bidder. The prices paid by the District shall be considered the
prevailing market prices at the time such purchase is made.
3.27. Governing Law and Venue.
ln the event of litigation, the bid documents, specifications, and related matter shall be governed by and
construed in accordance with the laws of the State of California. Venue shall be with the appropriate
state or federal court located in Fresno County.
3.28. Delivery Deadline.
The equipment/materials sought by this bid proposal must be delivered in satisfactory condition to the
location specified by the District in the bid proposal on or before delivery time as indicated by vendor.
This time limit is of the essence of the contract. A bidder's failure to provide the equipment/materials to
the District by the contract date shall subject the bidder to liquidated damages in the amount of $200.00
for each and every calendar day by which completion is delayed beyond the contract date.
Submission of a bid proposal constitutes the bidder's promise to pay liquidated damages as set forth
above and the bidders agreement that the actual occurrence of damages and the actual amount of
damages which the District would suffer if the requirements were not completed by the contract date is
impracticable and extremely difficult to fix. Damages which the District would suffer in the event of
delay are dependent on many circumstances and factors but would include the loss of use of the
materials, disruption of school activities, cost of administration and supervision, and the loss suffered by
the public and the District by reason of delay in completion of the contract. Accordingly, bidder agrees
that the amount set forth herein as liquidated damages shall be presumed to be the amount of damages
actually sustained by the bidder's failure to complete the project by the contract date.
If the bidder becomes liable to the District for liquidated damages, the District shall, in addition to all
other remedies provided by law, have the right to deduct the amount of liquidated damages owed from
the contract sum or to deduct the amount of liquidated damages owed by the bidder from moneys
previously retained from the bidder. If the sum deducted by the District is insufficient to discharge the
bidder's liability for liquidated damages, the bidder and its sureties shall remain liable to the District
until all such liabilities are fully satisfied.
3.29. Internet Access
It is the responsibility of all potential bidders who gain access to bid specifications through the internet,
to maintain a current email address and monitor the incoming emails regarding this bid. This will ensure
notification of any bid specification changes through addendum.
3.30. Participation. (Piggyback)
Bidder agrees to extend the terms of the resulting contract to other political subdivisions, municipalities,
and tax supported agencies. Such participating governmental bodies shall make purchases in their own

name, make payment directly to the bidder, and be liable directly to the bidder, holding Central Unified
School District harmless. The successful bidder will invoice each Agency separately. Invoices must show
each Agency's purchase order number and be mailed as directed by each separate Agency.
3.31 SPECIAL CONDITIONS AND SPECIFICATIONS
1. It is the intent of the Central Unified School District to enter into a one year contract for fuel as
indicated on the proposal pages herein. Said contract may be renewed after the initial one year
period by mutual consent of the District and the Contractor for a period of 2 (two) additional one-
year terms.
2. The successful bidder shall be awarded an initial purchase order effective July 1, 2026 through
June 30, 2027, with the anniversary of the contract occurring on July 1st of each subsequent fiscal
year. Subsequent years will be renewed by mutual consent if the successful Contractor requests
no price increase. If a price increase is requested by the successful Contractor upon renewal, the
District reserves the right to cancel the agreement and re-bid if the two parties fail to reach a
mutual agreement on renewal contract terms and prices. If the District requests a price decrease
upon renewal of the annual contract and the two parties fail to reach a mutual agreement the
Contractor may refuse to renew the agreement. Prices shall be firm-fixed for each fiscal year
period. The successful Contractor must notify the District in writing of any proposed price changes
for the succeeding year sixty (60) days prior to the contract anniversary date.
3. The successful Contractor shall be required to perform the services specified to the complete
satisfaction of the District. If at any time during the life of this contract such service, in the opinion
of the District, should become unsatisfactory, and after notice of unsatisfactory service has been
given, without correction, the contract may be terminated within thirty (30) days of the date of
such written notice from the District to the Contractor. In such event, the District reserves the
right to award the contract without re-bidding to the next lowest responsible bidder.
3.32 FEDERAL FUNDING
Pursuant to federal rule, when the District expends federal funds, the district reserves all rights
and privileges under the applicable laws and regulations with respect to this procurement in the
event of breach of contract by either party

4. Scope of Work
4.1. Fuel for Transportation
Specifications included in bid documents. 2024-2025 monthly usage data.
Unleaded Total Gallons
Month 24/25
July 3636
August 7415
September 4740
October 6568
November 5107
December 5334
January 5441
February 5018
March 5734
April 5582
May 5270
June 5007
TOTAL 64852
Diesel Total Gallons
Month 24/25
July 0
August 7422
September 15804
October 16141
November 12067
December 8979
January 7911
February 13236
March 13776
April 9383
May 17057
June 6595
TOTAL 128371