Blacklick Treatment Plant Mechanical Maintenance

Location:	Pennsylvania
Posted:	Mar 20, 2026
Due:	Apr 2, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	6100065634
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

03/20/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065634

Solicitation/Project Title:

Blacklick Treatment Plant Mechanical Maintenance

Description:

To furnish all necessary labor and materials on an on-call basis to maintain the mechanical equipment at the Blacklick Abandoned Mine Drainage Treatment Plant.

Department Information
Department/Agency:	Department of Environmental Protection	Delivery Location:	4252 Wehrum Road Vintondale Pa 15961
County:	Indiana	Duration:	06/30/2028

Contact Information
First Name:	Jeannine	Last Name:	Estok
Phone Number: (XXX-XXX-XXXX)	814-472-1806	Email:	jestok@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	03/20/26
Solicitation Due Date:	04/02/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	04/02/26	Solicitation Opening Time:	2:30 PM
Opening Location:
No. of Addendums:	0

Amended Date:	03/20/26

Related Solicitation Files

Original Files

	01 - Specifications Mechanical Maintenance - Blacklick.pdf
	01a. Attachment A - Blacklick Treatment Plant.pdf
	03. Attachment C Steel Products - Trades Practices Act.pdf
	04. Attachment D Build America Buy America Act.pdf
	04a. Davis Bacon Wages - Indiana County.pdf
	05. Terms and Conditions.pdf
	06. Federal Requirements 10.1.24.pdf
	02. Attachment B - Bid Award.doc

Attachment Preview

BLACKLICK ACID MINE DRAINAGE TREATMENT PLANT

SPECIFICATIONS

MECHANICAL MAINTENANCE

I. SCOPE OF WORK:

This agreement is for furnishing all necessary labor and material, on an “on-call” basis, to

maintain mechanical equipment for the Blacklick Acid Mine Drainage (AMD) Treatment

Plant located at 4252 Wehrum Road, Vintondale, PA, 15961 and the conveyance system,

located in Cambria and Indiana Counties, in accordance with the terms of this Invitation

for Bid. The location of the Blacklick AMD Treatment plant and work areas can be found

in Attachment A.

Questions regarding the technical aspects of this bid should be directed to

Craig Treese, P.E., AMD Operations Unit, at 814-472-1845. Questions regarding the

bidding or contracting procedures should be directed to Jeannine Estok at 814-472-1806.

II. CONTRACT TASKS:

When so requested, the Contractor shall provide service within twenty-four (24) hours,

unless notified that an emergency exists which requires immediate attention to keep the

facility in operation. In the event of an emergency, service shall be provided within

three (3) hours.

Examples of services and equipment that may be required under this contract include, but

not limited to the following: Specialized services and equipment needed to repair or

modify any treatment plant piping or pipelines and to repair drive motors, diaphragm and

peristaltic chemical feed pumps, progressive cavity pumps, vertical turbine pumps,

centrifugal sludge pumps, submersible pumps, hydrated lime volumetric and polymer

screw feeder, lime slurry clamp mount impeller mixer, polymer mixer, centrifugal

blowers, ultrasonic transmitter for level gage of sludge/fluids and hot water heaters.

The Contractor shall provide non-emergency and emergency type service to keep all

mechanical equipment in operation. If non-emergency service is not provided within

twenty-four (24) hours after direct verbal or telephone notification from the

Commonwealth, or if emergency service is not provided within three (3) hours after

direct verbal or telephone notification from the Commonwealth, the Commonwealth has

the right to secure the same service from another source and the Contractor shall pay to

the Commonwealth all expenses incurred over the unit prices bid. A major plant

shutdown defined by the plant supervisor shall constitute an emergency service request.

If emergency service is required during normal work hours on a Holiday, Premium Labor

Rates can be used. Holidays shall consist of the following seven (7) days being New

Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving

Day, and Christmas Day and shall be the day that the holiday is observed.

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The Contractor hereby convenants, contracts, and agrees to furnish all necessary labor,

materials, and equipment, and to perform all the work and labor required herein in an

expeditious, substantial, and workmanlike manner in accordance with the bid proposal

and all pertinent documents found in the agreement.

III. CHANGES TO EQUIPMENT; REPAIR PARTS AND MATERIALS; MILEAGE:

In the event the Commonwealth's equipment is altered, modified, changed or if any

equipment is added, moved within the premises, or moved to other premises, this

agreement may be modified in writing or terminated.

The charges for labor required at the Contractor’s shop to fabricate or repair parts

requested by the Department will be reimbursable, providing the Contractor supplies an

estimate of the time required to conduct the shop work and will not be exceeded without

prior approval of the Department. The charges for work performed at the Contractor’s

shop will be paid at the same rates as for work performed at the job site.

For parts and materials, the Department shall reimburse the Contractor for its actual cost

for obtaining the parts and materials, and handling and administrative expenses actually

and reasonably incurred to obtain the parts and materials. Such handling and

administrative expenses are not to exceed ten percent (10%) of the cost of obtaining the

parts and materials. Such handling and administrative expenses must be clearly identified

as such on invoices submitted for reimbursement.

Payment for mileage shall be reimbursed at the Commonwealth of Pennsylvania rate

which is equal to the higher Privately Owned Vehicle (POV) Mileage Reimbursement

rate established by the U.S. General Services Administration (GSA) as found in the

Federal Travel Regulation Bulletin at www.gsa.gov. The Contractor shall be paid the

current rate in effect on the date(s) of travel.

Invoices for mileage should show the actual mileage times the GSA rate in effect on that

date. That amount will be entered as the quantity submitted for payment.

Mileage shall be paid on a reimbursement basis for the actual mileage to and from the

work site for an amount not to exceed two hundred (200) miles round trip per service to

the Plant/Facility.

The maximum amounts for mileage, as set forth in the Contract, shall not be exceeded

without prior written approval of the Commonwealth.

IV. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain at its expense the following types of

insurances, issued by companies acceptable to the Commonwealth.

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1. Workmen’s Compensation Insurance sufficient to cover all of the employees of

the Contractor working to fulfill this Contract.

2. Comprehensive General Liability Insurance, including bodily injury and property

damage insurance, to protect the Commonwealth and the contractor from claims

arising out of the performance of the contract. The amount of bodily injury

insurance shall not be less than $500,000 for injury or death of persons per

occurrence. The amount of property damage insurance shall not be less than

$500,000 per occurrence.

3. Automotive Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the contractor from claims arising

out of the performance of the contract. The amount of bodily injury insurance

shall not be less than $500,000 for injury or death of persons per occurrence. The

amount of property damage insurance shall not be less than $500,000 per

occurrence.

The required insurances shall be of the Contractual Liability type and the named insured

party shall include the Commonwealth of Pennsylvania. The insurance shall not contain

any endorsements or any other form designed to limit and restrict any action by the

Commonwealth, as an additional insured, against the insurance coverage in regard to the

work performed by the Contractor. Prior to the commencement of work under this

Contract, the Contractor must provide the Commonwealth with current Certificates of

Insurance. These Certificates shall contain a provision that coverage afforded under the

policy shall not be cancelled or changed until at least thirty (30) days written notice has

been given to the Commonwealth.

V. BID AWARD:

Bid award shall be to the lowest responsive and responsible bidder meeting all

requirements and in accordance with Attachment B, Bid Award. Bidder must bid on

all line items and shall complete Attachment B, Bid Award and electronically attach

it to the bid submission via www.emarketplace.state.pa.us.

DEP is not responsible for the maintenance of the eMarketplace website.

The Department of General Services Supplier Service Center is available to assist

vendors with registration, bidding and account management. For questions regarding

registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call

(877) 435-7363, choose Option 1. For questions regarding bidding help, send an email to

srmhelp@pa.gov or call (877) 435-7363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS website.

All bids shall be submitted electronically ONLY before closing date and time.

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Bid closing date and time: 2:00 p.m. Thursday, April 2, 2026.

VI. CONTRACTOR QUALIFICATIONS:

After bid opening and prior to award, the Contractor shall provide documentation of

experience in providing the specified services in the scope of work. The Department

reserves the right to review this documentation and request three (3) references to verify

the Contractor’s experience and qualifications.

VII. CONTRACT QUANTITIES:

The quantities are estimated only and may increase or decrease depending upon the needs

of the Department. The Contractor shall be reimbursed at the unit price bid for actual

work performed.

VIII. CONTRACT TERM:

The Contract shall commence on July 1, 2026, and terminate June 30, 2028. Further, the

parties hereto may agree to renew this agreement for up to three (3) additional one (1)

year terms, with a final termination date of June 30, 2031, upon the same terms and

conditions herein. The Department will give the Contractor at least ninety (90) days

written notice of its desire to renew for an additional term. If the Contractor does not

wish to renew, they must notify the Department in writing no later than ten (10) days

after receipt of the Department’s notice of desire to renew.

The Contractor may increase the contract unit prices by a maximum of three percent

(3%) of the unit price in effect at the time of the renewal term. The Contractor shall give

the Department at least ninety (90) days written notice if increases are to be applied.

IX. CONTRACT REQUIREMENTS:

The Contractor shall complete and submit Attachment B – Bid Award.

The Contractor agrees to comply with Attachment C – Steel Products Procurement Act

and Trade Practices Act.

The Contractor agrees to comply with Attachment D – Build American, Buy American

Act.

The Contractor and any subcontractors must agree to comply with Davis Bacon Act

(40 U.S.C. 3141-3144, and 3146-3148) as supplemented by the Department of Labor

regulations (29 CFR part 5 entitled “Labor Standards Provisions Applicable to Contracts

Covering Federally Financed and Assisted Construction”).

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X. PAYMENT TERMS:

Payment shall be made on a reimbursement basis. The Contractor shall submit an invoice

within thirty (30) days. The Contractor’s representative and the Commonwealth’s

representative will compare records of the work performed on each service call and

indicate their agreement to the hours of labor and the material furnished by their

signatures on the Contractor’s work order. The Contractor shall furnish copies of the

work orders involved with each invoice submitted for payment.

The charges for labor shall be for services rendered on the job site and shall include the

actual travel time to and from the job site for the mechanic and helper, with travel time

being limited to a maximum of two (2) hours per day per person for services.

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Blacklick Treatment Plant Mechanical Maintenance

Attachment Preview

See also