RFQ - Psychiatric Mental Health Nurse Practitioner Services (PMHNP) RFQ - PMHNP - Amendment 1 RFQ - PMHNP - Q & A

TENNESSEE TECH UNIVERSITY
Request for Quotation
PSYCHIATRIC MENTAL HEALTH NURSE
PRACTITIONER SERVICES
Issue Date: September 11, 2026
Quotation Due Date/Time: October 16, 2026 @ 3:00 PM Central Time
RFQ Coordinator: Janice Scarlett
Phone: 931-372-3464
Email: jscarlett@tntech.edu
Electronic copies of this Request for Proposal available at www.tntech.edu/purchasing. Click on the "Upcoming Bid
Opportunities" link and then on the appropriate document link(s) or by contracting the RFQ Coordinator listed above.
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THIS IS NOT AN ORDER
1 Project Objectives
Tennessee Tech University seeks quotations for psychiatric mental health nurse practitioner
(PMHNP) services for students/clients served by the Center for Counseling and Mental Health
Services. The proposed services must meet the following minimum requirements.
Vendor shall indicate its compliance with each specification by marking "Yes" or "No" and
providing explanatory comments where applicable.
Meets
Service Requirement Specification Comments
(Yes/No)
PMHNP is Board Certified as family psychiatric/mental
health nurse practitioner, licensed to provide
psychiatric and limited medical care as defined by the
ANA scope of practice to adult and pediatric
populations.
Provide psychiatric diagnostic evaluations to assess
for and determine psychiatric illness. Diagnoses that
can be made include but are not limited to mood and
anxiety disorder, psychotic disorders, disruptive
behavior, developmental disorders, eating disorders,
substance use disorders and personality disorders.
Contractor will assess social and economic factors for
each student/client to individualize care.
PMHNP to provide onsite clinical care at the Tennessee
Tech Center for Counseling and Mental Health Services
on Tuesdays from 8am to 4pm
Collaborate, consult, and coordinate care with student
health services and the Center for Counseling and
Mental Health Wellness as needed.
Request and interpret lab and other diagnostic
procedures to rule out medical etiology for psychiatric
illness or other medical conditions; and to assist in
diagnosis, and monitoring for adverse effects from
medications PRN.
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Request and/or refer for assessments/evaluations,
as needed, to confirm or support diagnoses, or guide
treatment, including but not limited to psychological
and educational testing; speech/language, vision,
and hearing assessment; neurological evaluation; or
referral to their primary care physician.
May prescribe drugs commonly used in psychiatry
following accepted standards of practice as
recommended by either the American Psychiatric
Association or the American Association of Child
and Adolescent Psychiatry. These drugs may be
prescribed "off label" (without FDA approval) if it is
an accepted standard of practice. Assess response
of medication interventions and revise interventions
to achieve optimum results.
Provide education to the student/client as indicated
about psychiatric illness and medication (including
adverse effects).
Provide psychiatric urgent care in a crisis situation.
Obtain consultation from the collaborating
psychiatrist for complicated illnesses perceived by
the Contractor to be beyond his/her knowledge and
skills.
The Contractor may refer a student/client's care to a
community provider if the contractor feels the case
exceeds their scope of practice.
Provide the following administrative tasks in the
Center for Counseling and Mental Health Wellness:
respond to student/client messages, respond to
prescription refill requests, via collaboration with the
Center for Counseling and Mental Health Wellness
Clinical Coordinator, consult with
Physician/Psychiatrist monthly and PRN for case
consultation, attend and participate in continuity of
care meetings, collaborate and coordinate client
care with the Center for Counseling and Mental
Health Wellness staff as needed.
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In the event of a life threatening medical or
psychiatric emergency, the Contractor will inform
the student/client to call 911or to present to the
local hospital emergency room. For an urgent need,
a provider is to be available on call 24 hours, seven
days per week though the Eagle Eye Crisis Hotline
emergency line.
Proof of RN licensure, proof of current DEA number,
proof of malpractice insurance.
As mandated by the Tennessee Board of Medical
Examiners, a nurse practitioner must have a
supervising physician available to conduct chart
reviews. The supervising physician will be available
for 20% of chart reviews and consultations per
month.
Training and education related to psychiatric
conditions, medications, risk recognition, and other
mental health concerns relevant to university
personnel.
Timely clinical response, allowing psychiatric
concerns to be addressed without the delays that
can occur when services must be obtained through
an outside provider.
Same-day completion of clinical documentation
supporting continuity of care and timely
communication. Same day invoicing, Providing the
University with an efficient and streamlined
administrative process.
Established institutional familiarity, allowing
providers to understand the University's existing
resources, workflows, and referral processes.
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2 Doing Business with Tennessee Tech
2.1 Communications
All communication regarding this RFQ must be submitted only to the RFQ Coordinator,
who is Tennessee Tech's only official point of contact for this RFQ. Unauthorized contact
with any other Tennessee Tech employees or officials regarding this RFQ may result in
disqualification from the procurement process.
Any questions must be submitted to the RFQ Coordinator by September 25, 2026.
Answers will be posted at https://www.tntech.edu/purchasing/bidopportunities.php on
October 9, 2026.
2.2 Supplier Registration
* To do business with Tennessee Tech register as a supplier/contractor at
https://www.tntech.edu/purchasing/howto.php
* Bidders who would like to become a registered Diversity Business Enterprise can visit
the following link for more information: https://tn.dbesystem.com/
2.3 Historical Data for the Period May 20, 2025 - May 12, 2026
* First-time patients - 25
* Follow-up appointments - 138
For Facts and Figures for Student Enrollment: https://www.tntech.edu/about/facts.php
2.4 Bid Submission Requirements
* Bids must be received by the Purchasing & Contracts Office by the date and time
listed on page 1.
* Bid is subject to the RFQ - Standard Terms and Conditions found at:
http://www.tntech.edu/purchasing/pdf/RFQ_Std_Terms_and_Conditions_rev_6-26-
24.pdf
* Bidders shall complete and submit their responses to the requirements in Section 1
along with the Cost Proposal Sheet (Attachment A) provided with this RFQ.
All pricing must be entered into the format provided.
o
Pricing shall include all costs necessary to provide the requested services based
o
on historical data provided.
Any costs not specifically identified on the Cost Proposal Sheet shall be clearly
o
itemized and submitted as a separate attachment.
Tennessee Tech is tax-exempt.
o
Failure to complete the Cost Proposal Sheet in its entirety may result in the
o
proposal being considered non-responsive.
* Bids may only be delivered by one of the following methods:
Email to the RFQ Coordinator at jscarlett@tntech.edu
o
Mail to Tennessee Tech University, POB 5144, Cookeville, TN 38505 - ATTN: Janice
o
Scarlett
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2.5 Evaluation Methodology & Results
* Award will be made to the responsive and responsible bidder offering the lowest Total
Five-Year Cost that meets all RFQ requirements.
* To view a bid tabulation after intent to award, please visit this link:
https://www.tntech.edu/purchasing/bidawards.php. Results are listed according to
fiscal year then by date of bid opening.
* Tennessee Tech reserves the right to reject any or all responses and to cancel this
RFQ at any time if such action is determined to be in the best interest of the
University.
2.6 Contract Terms
* Contract Term. The resulting Contract shall commence upon date of final signature
by all required parties and shall remain in effect for a period of five (5) years
thereafter. The first date of clinical services shall be December 1, 2026, pending a
completed contract.
* Termination for Convenience. Tennessee Tech may terminate the Contract without
cause for any reason by providing the Contractor at least thirty (30) days' written
notice before the effective termination date. The Contractor shall be entitled to
receive compensation for satisfactory, authorized services completed as of the
termination date, but in no event shall Tennessee Tech be liable to the Contractor for
compensation for any service which has not been rendered.
* Pricing. Prices submitted by the Contractor shall remain firm for a one (1) year
period. Thereafter, the Contractor may request a price increase annually. Any
requested price increase must be submitted in writing and supported by
documentation substantiating the Contractor's actual increase in costs. Tennessee
Tech may approve or reject any requested increase or choose to rebid, at its sole
discretion.
* Invoicing. Weekly invoices may be emailed to Counsel@tntech.edu to be paid once
monthly for services rendered.
* Discrimination. Contractor acknowledges and agrees that no person on the grounds
of disability, age, race, color, religion, sex, national origin, veteran status or any other
classification protected by federal or Tennessee constitutional or state laws shall be
excluded from participation in, or be denied benefits of, or be otherwise subjected to
discrimination in the performance of the Agreement.
* Illegal Immigrants. Successful Bidder attests that the Bidder will not knowingly
utilize the services of illegal immigrants in the performance of the Contract and will
not knowingly utilize the services of any subcontractor who will utilize the services of
illegal immigrants in the performance of the Contract.
* Debarment. Bidder certifies, by signature below and submission of this bid, that
neither Bidder nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from participation in this
transaction by any State or Federal department or agency.
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BIDDER IS TO COMPLETE INFORMATION BELOW AND SIGN BID
___________________________________________________________________________________
Bidding Entity's Name
___________________________________________________________________________________
Name of Contact Person (Printed) Title
___________________________________________________________________________________
Address City, State, Zip
___________________________________________________________________________________
Phone Email Address
___________________________________________________________________________________
Authorized Signature of Bidder Date
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA Employer
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Attachment A
PSYCHIATRIC MENTAL HEALTH NURSE
PRACTITIONER SERVICES
COST PROPOSAL SHEET
Service Amount
Weekly charge for PMHNP services Per week
Monthly charge for supervising physician services Per month
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