FDS System Maintenance

Location:	Pennsylvania
Posted:	Dec 11, 2025
Due:	Jan 7, 2026
Agency:	City of Philadelphia
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	B2625794
Publication URL:	To access bid details, please log in.

Header Information

Bid Number:

B2625794

Description:

FDS System Maintenance

Bid Opening Date:

01/07/2026 10:30:00 AM

Purchaser:

Chen Huang

Organization:

City of Philadelphia

Department:

25 - Fleet Services

Location:

OFM - Fleet Management Purchasing

Fiscal Year:

Type Code:

DB - Invitation and Bid, Departmental

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

04/01/2026

Available Date
:

12/11/2025 01:00:00 PM

Info Contact:

chen.huang@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

It is the intent of the City of Philadelphia to make an award for FDS System Maintenance to the Department of Fleet Services as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to make sure that the quote is submitted in a timely manner.

Ship-to Address:

Joe Antonelli - Materials Manager
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: joseph.antonelli@phila.gov
Phone: (215) 686-1888

Bill-to Address:

Wanda Shepard - Accounts Payable
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: Wanda.shepard@phila.gov
Phone: (215) 686-1893

Print Format:

Bid Vendor Print Form

File Attachments:

B2625794 Amendment 1.pdf
B2625794_Seller_Checklist.pdf
Bid B2625794 FDS System Maintenance~1.pdf
B2625794_ PHL Seller Contact Form.pdf
B2625794_Seller Customer References Form.pdf
B2625794 Annual-bid-security-application.pdf
B2625794_SSE Terms and Conditions for PHLContracts 22.pdf
B2625794_17-1300 SSE Terms and Conditions Contract Addendum.pdf
B2625794_PHL Consent_Authorization Form.pdf
B2625794_LBE Determination Form.pdf

Form Attachments:

Required Quote Attachments

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Seller shall indicate the bid has been read in its entirety.
2	2.0	Yes	Did your firm review the Seller's Checklist to ensure that it complies with all requirements of Bid B2625794?
3	3.0	Yes	Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts?
4	4.0	Yes	Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
5	5.0	Yes	If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid B2625794?
6	6.0	Yes	Please indicate completion of the Seller Contact Form which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the Attachments tab).
7	7.0	Yes	Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form).
8	8.0	Yes	Seller to state how product(s), parts, supplies and/or equipment, and services are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
9	9.0	Yes	Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
10	10.0	Yes	If applicable, do you acknowledge any and/or all Amendments issued for Bid B2625794 and understand that the Amendment(s) are now part of the bid proposal?
11	11.0	Yes	If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 17-1300 of the Philadelphia Code?
12	12.0	Yes	Did your firm review the Economic Opportunity Forms (see Attachments tab) and respond accordingly?
13	13.0	Yes	Does your product contain recycled content? and/or shipped in material containing recycled content?
14	14.0	Yes	Is your product recyclable after it has reached its intended use?
15	15.0	Yes	Is your product shipped in returnable containers?
16	16.0	Yes	Did your firm provide customer references as required by section 1.10, Seller Qualification?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	12/10/2025 10:00:48 AM	Bid B2625794 Bid Opening Zoom link for Bid Opening on Wednesday, January 7, 2026. Please see Amendment 1 for more details. Attachment File Changes: Header 1. File 'B2625794 Amendment 1.pdf': File 'B2625794 Amendment 1.pdf' added .