Relocation and Moving Services for Police Facilities

Location:	North Carolina
Posted:	Jan 5, 2026
Due:	Feb 12, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	274-RPD6-26
Publication URL:	To access bid details, please log in.

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Request for Proposals # 274-RPD6-26

Title: Relocation and Moving Services for Police Facilities

Issue Date: Thursday, January 8, 2026

Due Date: Thursday, February 12, 2026 no later than 4:00 PM

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Police

Direct all inquiries concerning this RFP to:

Daymon Asbury

Facilities Manager

Email: Daymon.Asbury@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 5

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents ................................................................................ 9

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.5 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 16

Appendix II – Proposer Questionnaire ........................................................... 17

Appendix III – Reference Questionnaire (Instructions) ................................. 18

Appendix III – Reference Questionnaire Form ............................................... 19

Appendix IV – Sample Contract ...................................................................... 21

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is soliciting proposals from one or more firm(s) with which to

contract for the following services:

The Raleigh Police Department (hereinafter referred to as the RPD) is requesting

proposals from a qualified public entity or private firm (hereinafter referred to as the

Contractor), to establish a contract to provide moving and relocation services for several

upcoming RPD moves from one office space to another. The size and scope of these

moves will vary.

The Contractor must be reputable, bonded, and capable of furnishing all required

materials, equipment, transportation, machinery, supplies, tools, apparatus, incidentals,

labor and supervision necessary to provide a prestige level of moving services for the

relocation projects defined in this RFP document.

To be considered as responsive, contractors must respond to this solicitation in

accordance with the requirements, specifications, commercial terms, and provisions as

described and set forth here. Proposals must embrace the concept that the successful

proposal will satisfy all the objectives and service specifications in the most cost-

effective and efficient way possible, as outlined in this document.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Daymon Asbury

Email Address

Daymon.Asbury@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

Thursday, January 8, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

Thursday, January 15, 2026 at 9:00 a.m.

6716 Six Forks Road, Raleigh, NC 27615

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Thursday, January 22, 2026

Thursday, January 29, 2026

Thursday, February 12, 2026 at 4:00 p.m.

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

Monday, February 23, 2026

Wednesday, March 4, 2026 (if necessary)

Thursday, March 12, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquiries. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Daymon Asbury

Email Address

Daymon.Asbury@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Daymon Asbury

6716 Six Forks Road

Raleigh, NC 27615

RFP No. 274-RPD6-26

DELIVERED BY OTHER DELIVERY

SERVICES:

City of Raleigh

ATTN: Daymon Asbury

6716 Six Forks Road

Raleigh, NC 27615

RFP No. 274-RPD6-26

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal;

C. and five (5) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-RPD6-26
Project Title:	Relocation and Moving Services for Police Facilities
Description:	RFP: The Raleigh Police Department (hereinafter referred to as the RPD) is requesting proposals from a qualified public entity or private firm (hereinafter referred to as the Contractor), to establish a contract to provide moving and relocation services for several upcoming RPD moves from one office space to another. The size and scope of these moves will vary.
Opening Date:	2/12/2026 4:00 PM
Posted Date:	1/5/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-RPD6-26	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-02-12T16:00:00.0000000	Posted Date * 2026-01-05T14:33:21.0000000Z	Commodity Code Specialized trade construction and maintenance services
Mandatory Conference/Site Visit 2026-01-15T05:00:00.0000000Z	Special Instructions Bid Agent: Daymon.Asbury@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Shaketha Edwards
Description RFP: The Raleigh Police Department (hereinafter referred to as the RPD) is requesting proposals from a qualified public entity or private firm (hereinafter referred to as the Contractor), to establish a contract to provide moving and relocation services for several upcoming RPD moves from one office space to another. The size and scope of these moves will vary.

Attachments RFP 274-RPD6-26 Moving Services.pdf (504.12 KB)

Relocation and Moving Services for Police Facilities

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