Adult Detention Facility Kitchen Restoration

Adult Detention Facility Kitchen Restoration
INVITATION FOR BIDS
PROJECT: Adult Detention Facility Kitchen Restoration
141 W Elm St. Wichita, Ks 67203
COUNTY BID NUMBER: 26-0085
PRE-BID MEETING:
A pre-bid meeting will be held on site. Bidders are to meet at 141 W Elm St. Wichita, Ks 67203 beginning
at 9: 00a.m on Tuesday, September 22, 2026.
ATTENDANCE IS MANDATORY; this will be the only time to meet directly with County staff and the
architect to answer questions concerning this project. General contractors are encouraged to have their
subcontractors attend this meeting to assess the site conditions.
Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each
bidder has the most current information for bidding there is an established date and time for last
questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents
shall make such requests, in writing only, to Lee Barrier, Purchasing Agent, at
Lee.Barrier@sedgwick.gov no later than 5:00 p.m. on Tuesday, September 29, 2026.
RESPONSES TO INVITATION FOR BID:
PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.
Responses will be received in the Sedgwick County Purchasing Department, located in the Finance
Department, 100 N. Broadway Avenue, Suite 610, Wichita, Kansas, 67202, until 1:45 p.m. on
Tuesday, October 13, 2026. Late Bids will not be accepted and will not be considered for award
recommendation.
BID RESPONSES WILL BE OPENED AT: 3:00 p.m. on Tuesday, October 13, 2026
This meeting will be held in the Finance Department, 100 N. Broadway, Suite 610, Wichita, Kansas,
67202. All interested parties are invited to attend this meeting, as bids/responses will be received,
publicly opened and read aloud.
After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible
and best bidder meeting specifications and appropriately licensed to do the specified work outlined in
these documents.
Plans and specifications are available in electronic form only and may be downloaded by clicking
the following link, Sedgwick County Construction Projects. Company information will be
collected to generate a plan holder's list which will be updated weekly and available at the Adult
Detention Facility Kitchen Restoration section of the current RFP/RFQ page. Upon request, plans
will be made available for viewing only in the County Clerk's office 100 N. Broadway Avenue, Suite 620,
Sixth Floor, Wichita, Kansas, 67202.
There will be NO Bid Document Deposit for this set of Documents.
A RECOMMENDATION FOR CONTRACT AWARD:
will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday,
October 15, 2026, generally held in the Ruffin Conference Room located at 100 N. Broadway, Sixth
Floor, Wichita, Kansas, 67202, although this date or location could change.
CONTRACT AWARD:
Board of County Commissioners will consider award on Wednesday, October 21, 2026, although this
date could change.
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Adult Detention Facility Kitchen Restoration
PROJECT SCOPE: Replace ceilings (grids and panels) - New paint - New epoxy flooring * Replace
rusted hollow metal frames and broken glazing. Mechanical - The underground sanitary sewer
piping throughout the kitchen along with the line from the grease interceptor to the service tunnel
under a dayroom is to be replaced along with the associated floor drains. * A preheat coil is to be
added to AHU-15 and the temperature controls upgraded. * AHU-16 is to be replaced and upsized
for make-up air. * A new exhaust is to be added for one of the conveyor dishwashers and the
existing exhaust modified to serve the other dishwasher. * A new exhaust system is to be
provided in the pots and pans area. Electrical * Replace existing light fixtures with new LED
lighting * Provide new receptacles for new mobile heating cabinets Kitchen Design * New food tray
assembly line
BIDDING DOCUMENTS:
1. Complete sets of Bidding Documents shall be used in preparing Bids.
2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so
only for the purpose of obtaining Bids on the work and do not confer a license or grant for any
other use.
4. Bids shall include furnishing all labor, materials, equipment and performing the work for the
above-described Project in strict accordance with the Bidding Documents and any Addenda.
DURING BIDDING PERIOD:
Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this
specific project shall be directed in writing only to:
Lee Barrier, Senior. Purchasing Agent
100 N. Broadway, Suite 610
Wichita, KS 67202
Telephone: (316) 660-7258 Fax: (316) 383-7055
E-mail: Lee.Barrier@sedgwick.gov
All contact concerning this solicitation shall be made through the Purchasing Department.
Bidders shall not contact county employees, department heads, using agencies, evaluation committee
members or elected officials with questions or any other concerns about the solicitation. Questions,
clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to
comply with these guidelines may disqualify the Bidder's response.
OWNER'S REPRESENTATION:
Owner's Representative for the duration of the Project:
Andrew Runk:
271 W 3rd St N, Wichita, Ks, 67202
Telephone: (316) 660-5249
E-mail: Andrew.Runk@sedgwick.gov
Architect's Representative:
Schaefer Architecture
Justin Graham
Telephone: (316) 684-0171
E-mail: jgraham@schaefer-arch.com
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Adult Detention Facility Kitchen Restoration
BIDDER'S REPRESENTATION:
In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations
and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to
the Owner:
1. The Bidder and their subcontractors are financially solvent and possess sufficient working capital
to complete the work and perform all obligations hereunder.
2. The bidder can provide the plant, tools, materials, supplies, equipment, and labor required to
complete the work and perform the Bidder's obligations hereunder.
3. The Bidder will be authorized to do business in the State of Kansas and will be properly licensed
to do this work.
4. The Bid and execution of the Bidding Documents and the Bidder's performance thereunder are
within the Bidder's duly authorized powers.
5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and
provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to
submitting the Bid; and that the Bid is made in accordance with the foregoing.
6. The Bidder has visited the Project and is completely familiar with the local and special conditions
under which the work is to be performed and has correlated such knowledge with the
requirements of the Bidding Documents.
7. The Bid is based upon the approved materials, systems and equipment described in the Bidding
Documents without exception, including all warranties, coordination and components required to
perform the work.
8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to
other Bidders, so that all Bids for the Project result from a free, open and competitive bidding
environment.
9. The Bidder possesses a high level of experience and expertise in the business administration,
management, and superintendence of projects of the size, complexity and nature of this particular
Project, and that the Bidder will work with the care, skill and diligence of such a contractor.
10. The Bidder acknowledges that the Owner is relying upon this Bidder's skill and experience in
connection with the work being bid herein.
11. That complete sets of Bidding Documents were used in the preparation of the Bid and that neither
the Owner nor the Architect is responsible for errors or misinterpretations resulting from the use
of incomplete sets of such Documents.
The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon
the Contractor by law with respect to the Contractor's duties, obligations and performance of the work and
(B)any and all other warranties, representations and certifications made in the Bidding Documents. The
Contractor's liability hereunder shall survive the Owner's final acceptance of and payment for the work.
All representations and warranties set forth herein and in the Contract Documents shall survive the final
completion of the work or the earlier termination of this Agreement.
Bid Guarantee:
1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In
case of multiple prices in a bid or alternate, write for the maximum possible contract amount.
2. Bid Security can be in the form of a certified or Cashier's Check or Bid Bond acceptable to
Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn on a
solvent Kansas bank or trust company. These checks or bonds will be retained by Sedgwick
County until the purchase contract has been awarded.
3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury
Department and licensed to do business in the State of Kansas.
4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by
the American Institute of Architects.
5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has
been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a
contract and give bonds as required. In the event the successful Bidder fails to consummate a
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Adult Detention Facility Kitchen Restoration
signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as
liquidated damages and not as a penalty.
6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders until
the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is
the shorter. All other Bid Securities will be returned as soon as practicable.
Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to
participate, including minority owned, woman owned and small businesses, in the roles of general
contractors and subcontractors. If your company does not fall into either of these categories, your efforts
to contract with vendors who fall in these categories are appreciated.
General Contractor will be required to maintain a subcontractor worksheet throughout the project and will
submit the worksheet to County staff at any time requested but shall submit the worksheet at the
completion of project.
END OF INVITATION FOR BIDS
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Adult Detention Facility Kitchen Restoration
INSTRUCTIONS TO BIDDERS
PROJECT: Adult Detention Facility Kitchen Restoration
141 W Elm St. Wichita, Ks 67203
COUNTY BID NUMBER: 26-0085
ARCHITECT: Schaefer Architecture
Justin Graham
257 N Broadway St.
Wichita, KS 67202
Bids shall be made in accordance with these Instructions to Bidders:
A. Responses to this invitation will be accepted only from General Contractors who are licensed to
do business in Sedgwick County.
B. Applications will also be accepted from General Contractors who have applied to receive a
reciprocal license.
C. A copy of General Contractor's Certificate of Insurance will be required to be submitted with the
Bid at the time the bids are due. Insurance policy will be due from the successful contractor as
part of the required documents prior to issuance of the notice to proceed.
D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings,
proposed Contract Documents, including any Addenda issued prior to receipt of Bids,
supplemental information and any additional information requested.
E. Bids must be on a lump sum basis and shall be the Contract Amount.
F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within
Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and may be
required by the Owner to furnish information to support the Bidder's capability to fulfill the
Contract if awarded the Contract. Such information does not need to be submitted with the Bid,
but may be requested at the Owner's option. Such information may include, but not be limited to,
the following:
1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A.
79-1009).
2. Proof of registration with the Kansas Secretary of State by foreign corporations.
3. List of projects of similar size and type the Bidder has constructed or in which the Bidder
has been engaged in a responsible capacity.
4. Evidence the Bidder maintains a permanent place of business within Sedgwick County.
5. A current financial statement.
Examination:
1. BEFORE SUBMITTING A BID, each Bidder shall examine carefully all documents pertaining to
the work and visit the site to fully inform himself of the condition of the site and the conditions and
limitations under which the work is to be performed.
2. SUBMISSION OF A BID will be considered presumptive evidence that the Bidder has fully
informed himself of the conditions of the site, requirements of the Contract Documents, and of
pertinent national, state and local codes and ordinances, and that the Bid made allowances for all
conditions, requirements and contingencies.
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Adult Detention Facility Kitchen Restoration
3. In reviewing these Documents, it is evident that certain information, if disclosed to the public, may
jeopardize the security of Sedgwick County, and appropriate measures will be taken to maintain
confidentiality.
4. In order to ensure each bidder has the most current information for bidding there is an
established date and time for last questions to be asked. Bidders requiring clarification or
interpretation of the Bidding Documents shall make such requests, in writing only, to the
Purchasing Agent no later than 5:00 p.m. on Tuesday, September 29, 2026.
5. Samples shall be submitted by the above referenced deadline to permit evaluation and
notification of Bidders.
6. Any interpretation, correction or change of the Bidding Documents will be made by written
Addenda. Interpretations, corrections, or changes of the Bidding Documents made in any other
manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and
changes.
Addenda:
1. DISCREPANCIES OR OMISSIONS in the documents will be clarified in the form of an electronic
Addendum and will be posted on the County web site. Bidders finding discrepancies, omissions,
or who are in doubt as to the meaning of any portion of the Contract Documents, should
immediately request an interpretation from the Purchasing Agent. In response, an Addendum will
be issued and the contractor shall rely solely on information contained in the written Addenda
about said discrepancy or omission. Neither the Architect nor the Owner will be responsible
for any other form of instructions or interpretations given to the contractor, either verbal
or written.
2. ADDENDA received by Bidders shall be acknowledged by same on their Bid Form.
Substitutions:
1. Each Bidder represents that their Bid is based upon materials and equipment described in the
Bidding Documents.
2. No substitution will be considered unless written request has been submitted to the Purchasing
Agent and the Architect, in duplicate, for approval by 5:00 p.m. on Tuesday, September 29, 2026.
Each such request shall include a complete description of the proposed substitute, drawings,
cuts, performance or test data, or information necessary for a complete evaluation. If the Architect
approves any proposed substitution, such approval will be set forth in an Addendum.
Preparation of Bids:
1. BIDS shall be made on unaltered Bid Forms furnished by the County or detached from this
Project Manual.
2. FILL IN all blanks on the Bid Form with ink or type. Blanks left on Bid Form may be cause for
disqualification of Bidder.
3. SIGN BID FORM in longhand, with name typed below signature. Where Bidder is a Corporation,
Bids must be signed with the legal name of the Corporation, followed by the legal signature of an
officer authorized to bind the Corporation to a contract.
4. RECAPITULATION of work to be done shall not be included with any Bid.
5. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words
and figures, and in case of discrepancy between the two, the written amount shall govern.
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Adult Detention Facility Kitchen Restoration
Identification and Submission of Bid:
1. Contractor shall provide one (1) Original of the Bid Response Form, Bid Security and other
supplemental information required to be submitted with the Bid.
2. All of the Bid Documents shall be enclosed in a sealed envelope with the notation "Bid Enclosed"
on the face. The firm name and address, Bid number, Bid opening date, and Bid opening time
shall be provided in the lower left-hand corner of the Envelope.
Modification and Withdrawal of Bid:
1. A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period
that a Bidder's Bid Security is held following the time and date designated for the receipt of Bids.
The Bidder so agrees in submitting his Bid.
2. WITHDRAWAL BEFORE BID OPENING: A Bid may be withdrawn at any time before Bid
Opening, but may not be resubmitted. If a bidder withdraws a bid, as authorized in K.S.A. 75-
6905, the awarding authority may require that such bidder shall not be allowed to perform any
work on the project through subcontract agreements or by any other means including re-bids.
3. AFTER BID OPENING: No Bid may be withdrawn or modified, except where the award of
contract has been delayed for more than 60 days.
In the event of an Award, the lowest, responsive, responsible and best bid price meeting the
specifications will be required to enter into contract required for the Project. Said Bidder shall also provide
a Performance Bond for the full amount of the contract. The Performance Bond, in the amount of 100% of
the Contract amount, must be submitted within 30 calendar days after award of contract. Failure to return
these Documents within the required time period may cause a cancellation of the Award.
Consideration of Bids/Selection Process:
1. Bids received will be opened and read aloud publicly.
2. Owner shall have the right to determine the acceptable Bidder on the basis of the sum of the
Base Bid and the Alternates accepted.
3. The Owner will award a contract to the lowest, responsive, responsible and best Bidder provided:
a. The Bid conforms to and has been submitted according to the requirements of the
Bidding Documents and includes the Certificate of Insurance including Contractor's
General Automotive Liability, Workers Compensation Insurance and Owner's Liability
Insurance.
b. The Bid is judged to be reasonable.
c. The Bid does not exceed the funds available.
d. The Bid complies with the Instruction to Bidders and Mandatory Requirements.
e. The completion time is satisfactory to the Owner.
f. Evidence of the experience, qualifications and financial responsibility of the Bidder and
his Subcontractors and the time of completion are all satisfactory to the Owner.
g. The County reserves the right to reject Bidders in accordance with the Bidding
Documents.
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Adult Detention Facility Kitchen Restoration
4. Bids will be screened by a Review Committee consisting of the Project Manager, Architect and
the Purchasing Agent.
5. No negotiations, decisions, or actions shall be initiated by any firm as a result of any verbal
discussion with the Owner or employee of the Owner before the opening of responses to the
document.
6. The Owner shall have the right to waive any informality and/or irregularity in any Bid received.
7. The Owner shall have the right to reject any and all Bids.
Time for Completion and Liquidated Damages:
All Bidders are required to state on the Bid Form the time needed for all work under the general contract
to be completed, which would yield their best Bid. Unless otherwise required, this time frame shall be
stated in calendar days and shall represent the Contractor's commitment to complete the project on
schedule.
The contractual period will begin with the issuance of Notice to Proceed and continue through completion
of the project.
The Agreement will include a stipulation that liquidated damages will be assessed in the amount of
$500.00 per calendar day after Completion Date that the work is not substantially complete.
Upon satisfactory completion of the Contract, a formal CERTIFICATE OF PROJECT COMPLETION will
be forwarded to the Contractor by the Project Architect. The date of substantial completion of the Project
will be the starting date of the warranty period.
All work shall be in accordance with all Federal and State Laws, Local Ordinances and Building Codes,
and the 2010 Standards for Accessible Design.
Taxes: Materials and equipment incorporated in the work are exempt from payment of sales tax under the
laws of the State of Kansas.
Project Time Line:
The following dates are provided in addition to those previously stated to help interested contractors in
planning participation in the project herein. The dates listed, however, are in no way guaranteed and are
subject to change without notice.
Project out for bid - Wednesday, September 16, 2026
Pre-bid Meeting - Tuesday, September 22, 2026 at 9:00 a.m.
Last questions received - Tuesday, September 29, 2026 at 5:00 p.m.
Last Addendum Issued - Tuesday, October 6, 2026 at 5:00 p.m.
Bids Due in Purchasing - Tuesday, October 13, 2026, at 1:45 p.m.
Bid Opening - Tuesday, October 13, 2026 at 3:00 p.m.
Board of Bids and Contracts - Thursday, October 15, 2026, at 9:00 a.m.
Board of County Commissioners - Wednesday, October 21. 2026 at 9:00 a.m.
Notice to Proceed:
No work shall commence until the Owner issues a Notice to Proceed, and a Notice To Proceed will not be
issued until all of the following are mailed or delivered to the Project Services Office, 271 W 3rd St., Suite
325, Wichita, Kansas, 67202, by the selected vendor:
1. The Contract signed by the representative with authority and ability to do so.
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Adult Detention Facility Kitchen Restoration
2. Performance and Statutory Bonds with the attached powers of attorney. Attach the receipt of the
Clerk of the District Court to the Statutory Bond.
3. List of subcontractors and supplier's proof of a valid Contractor's license from the jurisdiction in
which the work is being performed for both contractor and applicable sub-contractors is required.
4. Corporate Resolution of authority to sign and deliver the Contract Documents, executed by the
Corporation's Secretary or Assistant Secretary and dated before all other dated submittals.
5. Domestic (Kansas) corporations shall furnish evidence of good standing in the form of a
Certificate signed by the Kansas Secretary of State. Foreign (non-Kansas) corporations shall
furnish evidence of authority to transact business in Kansas, in the form of a Certificate signed by
the Kansas Secretary of State.
6. Construction Schedule with major milestones identified.
7. Insurance Certification for Payment.
Such documents must be delivered within ten (10) days of the Owner's written notification to the
successful Bidder. If they are not delivered within such time then the Bidder will be deemed to have
abandoned its contract with the Owner, and the Owner will award a contract to the next lowest and best
Bid.
1. The successful Bidder shall not make claim either for time or money against the Owner for labor
or materials performed or delivered prior to issuance of the Notice to Proceed.
2. The County's responsibility to issue a Notice To Proceed is expressly conditioned on the
Contractor's timely execution and delivery of such documents.
3. The County intends to issue a Notice To Proceed within 30 days of receipt of Bids.
4. Bidders shall also note that the Work cannot begin until after a State of Kansas Sales Tax
Exemption Certificate has been provided by Sedgwick County and affixed to the Purchase Order
and the Notice to Proceed.
5. Contractor must submit Insurance Policy.
END OF INSTRUCTIONS TO BIDDERS
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Adult Detention Facility Kitchen Restoration
BID FORM
BID PROVIDED BY:
__________________________________________
(Company Name)
I have received the Bid Documents, Specifications, and Construction Documents, collectively known as
the Contract Documents for Construction of the
Adult Detention Facility Kitchen Restoration
COUNTY BID NUMBER: 26-0085
as prepared by the Architect: Justin Graham, AIA, Associate Architect
Schaefer Architecture
257 N. Broadway
Wichita, Kansas 67202-2303
Telephone: (316) 684-0171
In submitting this Bid, I agree:
1. To hold my Bid open for 60 days after the date of this Bid.
2. To enter into and execute a Contract, if awarded on the basis of this Bid, and to proceed in
accordance with the requirements of the General Conditions and Contract Form.
3. To provide all labor, materials, equipment, tools of trades and labor, accessories, appliances,
warranties and guarantees, and to pay all royalties, fees, permits, licenses and applicable taxes
necessary to complete the work in accordance with the proposed Contract Documents.
4. To remove and haul away from the construction site any and all debris arising from this contract
and to assume sole liability for all removal, handling, and dumping of debris.
5. To comply with any and all local, state, federal or other governmental laws, rules and regulations
with respect to the transportation, disposal, and dumping of debris and other excavated materials
and Contractor shall secure any and all necessary permits and approvals incident to said
transportation, dumping and disposal.
6. To further agree to indemnify and hold the Owner and Designer harmless from any and all claims
and/or damage of any kind whatsoever as a result of the Contractor's performance of this Contract.
7. That attached to this Bid is one copy of the Certificate of Insurance including Contractor's General
Automotive Liability, Workers Compensation Insurance and Owner's Liability Insurance.
8. CALENDAR DAYS:
The Undersigned agrees to reach substantial completion of the Work in _______________
consecutive calendar days from the date of Notice to Proceed.
The Undersigned agrees to reach final completion of the Work in _______________ consecutive
calendar days from the date of Substantial Completion.
Total Calendar Days _______________
BID FORM Revised 1/26/16 - Page
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