Municipal Parking Enforcement Management System Five Year Contract with Five...

Location:	Rhode Island
Posted:	Oct 23, 2025
Due:	Nov 3, 2025
Agency:	City of Providence
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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Procurement #: 50417>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Department of Public Property

RFP Title: Municipal Parking Enforcement Management System Five Year Contract with Five

One Year Options for Renewal

Opening Date: 11/03/2025

Addendum #: 3

Issue Date: 10/23/2025

The purpose of this addendum is:

To provide additional responses to submitted vendor questions.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

Addendum No.03

FOR BIDS SCHEDULED TO BE OPENED ON NOVEMBER 03,2025

Title: Municipal Parking Enforcement Management System Five Year Contract with Five One

Year Options for Renewal MT#50417

Owner: The City of Providence Department of Public Property

Date: October 23, 2025

Written Questions and Comments Submitted

1. Question: Based on the 20% MBE/WBE combined participation goal, would the City please

outline how the MBE utilization +6 bonus points can be prorated? Example – would 10%

utilization receive +3 bonus points?

Response: The proposer with the highest MBE/WBE participation rate will receive the

maximum bonus points. All other proposers will be prorated accordingly. For example, if

Proposer A has the highest MBE/WBE participation rate at 20% and Proposer B’s participation

rate is 12%, Proposer A will receive the maximum 6 points and Proposer B will receive (12% ÷

20%) x 6, which equals 3.6 points.

2. Question: Does utilizing one (1) MBE/WBE partner to achieve 20% fulfill the goal, or does

the City require at least one (1) from each category to fulfill the goal?

Response: The City’s MBE/WBE participation goal can be met through the combined

participation of both MBE and WBE RI certified subcontractors, or by engaging at least one RI

certified MBE or WBE subcontractor whose participation meets the stated goal.

3. Question: The Evaluation Criteria and Weights table lists seven (7) technical criteria.

According to the Evaluation overview on Page 19, each category is worth up to 5 points, which

means the maximum points before weighting is applied that an offeror could score is 35 points.

However, the overview also indicates that offerors must score at least 70 points to pass the

technical proposal. Would the City please clarify the scoring scale and weighting application?

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

Response: Each criterion of the evaluation proposal is accompanied by a weight. Evaluators will

assign a score from 0 to 5 to each of these criteria. To determine the weighted score, evaluators

will multiply their scores by their respective weights. For example, the first category, “Company

Qualifications & Experience,” has a weight of 10. If the evaluator determines that the proposer’s

submission is “good”, they will assign a score of 4, which equals a weighted score of 40. In the

case of “System Capabilities & Technology”, the evaluator considered the submission to be

“excellent” and assigned a score of 5, which equals a weighted score of 125. The exercise is

repeated for each of the categories. Below is a sample Evaluation Scoring Sheet.

Evaluation Criteria (Sample)

Category

Weight Score (0–5) Weighted Score

1. Company Qualifications & Experience 10

2. System Capabilities & Technology

125

3. Implementation and Training Plan

4. Customer Services & Ongoing Support 15

5. Data Security, Compliance & Risk

Management

6. Past Performance & Demonstrated

Outcomes

7. Innovation & Future Scalability

Evaluator Totals

• Base Score (100 max): 340 / 450 → 75 / 100

In this example, the assigned weighted score was 340 out of a maximum total weighted score of

450. This technical proposal received 75 points, it passed evaluation.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

4. Question: Is the weight for each category a percentage? For example, if an offeror receives

all 5 points in the Company Qualifications & Experience category, the points they receive would

be 5 baseline points times 10% weight = .5 points. If not a percentage, does that mean that in

this scenario, the points would be 5 baseline points times 10 weight equals 50 points?

Response: See answer to previous questions for clarification.

5. Question: Page 19 indicates the maximum base score is 100 points, while Page 20 indicates

the maximum is 115 base points. And on the Evaluation Point table it shows a total of 106 points

(including the bonus points) but the table adds up to 121 points (including the bonus points).

Please clarify what the maximum number of base points is?

Response: The correct maximum total is 115 base points as stated on page 20. Points for the

Minority Business Enterprise Utilization Plan are considered bonus points and will be evaluated

separately.

6. Question: The City recently refreshed their enforcement handheld computers/printers. Does

the City want all of these devices to be replaced at the start of this contract? If not at the start of

the contract – at what point in the contract would the City expect to receive new enforcement

equipment?

Response: The City wants all devices replaced at the beginning of the contract.

7. Question: Does this contract include the devices and software for Environmental/Code

enforcement as well as Parking enforcement? if so, are the Code devices included in the counts

above and what scope of services are required for Environmental/Code?

Response: The Environmental Enforcement would like to propose the allocation of 12 handheld

devices. At present, the city has 6 inspectors, and having additional devices would be beneficial

in the event that any devices fail or require replacement.

8. Question: Regarding the required interface with the City’s payment applications, what

payment application(s) are currently in use by the City?

Response: https://www.park-pvd.com/

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

Parking interfaces – Metered Spaces, Kiosks, Text to Pay

Online Payment = Passport Parking, ParkMobile and Park Smarter

9. Question: Please provide a list of use cases requiring integration between the citation

management system and Curia.

Response: Use case – Once a violation occurs, did it violate a local ordinance? If so, needs to

be sent to the court. No reason to get court involved when there is no violation and payment has

been received.

How can we minimize parking violations? One effective approach could be for the parking

system to send a text message to the customer’s cellphone when their meter time is about to

expire. The message could offer the option to extend the time by charging the customer for

additional minutes avoiding a violation.

10. Question: Does the Curia system maintain a calendar of available hearing dates/times which

will be accessible via API to the citation processing system?

Response: Yes – integration is possible with both Parking and Environmental

11. Question: What data will be required to be transferred from the Curia system back to the

Citation Processing system AFTER the conclusion of a hearing?

Response: Would like to see adjudication and payment, ticket lifecycle and history back in the

citation system.

12. Question: How many parking enforcement court hearings are scheduled in a typical day,

month, or year?

Response: 1000-1500 per session. 4-5 sessions a week for parking.

13. Question: Regarding citation collections and follow-up, how many follow-up notice are

required to be mailed?

Response: A notice period of 14 days is required, along with a 28-day notice that includes a

court summons. Should the specified date be overlooked, a notice of default will subsequently be

Providence City Hall

25 Dorrance Street

Providence, RI 02903

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Municipal Parking Enforcement Management System Five Year Contract with Five One-Year Options for Renewal Addendum 3

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See also