Opens October 27 ? 2026 Pavement Patching ? Specifications

SPECIFICATIONS
FOR
2026
PAVEMENT PATCHING
PREPARED BY
LUKE A. THOELE, P.E.
CITY ENGINEER
201 EAST JEFFERSON AVENUE
P.O. BOX 648
EFFINGHAM, ILLINOIS
October 2026

NOTICE TO CONTRACTORS .................................................................................................................................... 3
TSPaECbIlAeL oPRfO CVoISnIOtNeSn ...t..s.. ........................................................................................................................................ 4
SCOPE OF WORK.................................................................................................................................................... 4
IDOT PAY ITEMS ..................................................................................................................................................... 4
PAYMENT AND PERFORMANCE BOND ............................................................................................................. 4
LIQUIDATED DAMAGES ....................................................................................................................................... 5
PREVAILING WAGE ............................................................................................................................................... 5
SUBSTANCE ABUSE AND PREVENTION PROGRAM ...................................................................................... 5
INSURANCE ............................................................................................................................................................ 5
CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES ........................................ 6
WORK TO BE PERFORMED BY OTHERS ........................................................................................................... 6
SEQUENCE OF CONSTRUCTION ......................................................................................................................... 7
TRAFFIC CONTROL COMPLETE ......................................................................................................................... 7
SALVAGE MATERIALS .......................................................................................................................................... 7
REMOVAL OF UNSUITABLE MATERIAL ........................................................................................................... 8
SIDEWALK REMOVAL ........................................................................................................................................... 8
GRADING AND SUBGRADE PREPARATION ..................................................................................................... 8
P.C.C. SIDEWALK .................................................................................................................................................... 8
COMBINATION CURB AND GUTTER REMOVAL ............................................................................................. 9
COMBINATION CONCRETE CURB AND GUTTER ........................................................................................... 9
CLASS B PATCH .................................................................................................................................................... 10
CLASS R PATCHES ............................................................................................................................................... 10
PCC SLEEPER PAD & EXPANSION JOINT ........................................................................................................ 11
MONITORING CONCRETE .................................................................................................................................. 13
MATERIAL TESTING ............................................................................................................................................ 13
CLEANUP ............................................................................................................................................................... 13
CONTRACT ................................................................................................................................................................ 14
PROPOSAL ................................................................................................................................................................. 16
REFERENCES ........................................................................................................................................................ 17
SCHEDULE OF PRICES ........................................................................................................................................ 17
NOTICE OF AWARD ................................................................................................................................................. 19
NOTICE TO PROCEED ............................................................................................................................................. 20
2

SPECIAL PROVISIONS
The following Special Provisions supplement the "Standard Specifications for Road and Bridge
Construction of the State of Illinois", adopted January 1, 2022, and the Supplemental Specifications and
Recurring Special Provisions, which govern the 2026 Pavement Patching, City of Effingham, Illinois, and in
case of conflict with any contract documents, Article 105.05 shall apply.
SCOPE OF WORK
The work included in this section consists of pavement patching and associated work to perform the
patching.
The quantities shown in the proposal are the approximate quantities required to complete the work. The
City reserves the right to delete up to twenty-five percent (25%) of the work for budgetary reasons or due
to conflicts with other construction work.
IDOT PAY ITEMS
These provisions are meant to rely upon the IDOT Standard Specifications. The Standard Specifications will
be referred to for any detail not outlined in these special provisions.
Some Pay Items in the Schedule of Prices do not have Special Provisions. The IDOT Standard Specifications
apply to these items with no modification.
PAYMENT AND PERFORMANCE BOND
Section 102 of the Standard Specifications for Road and Bridge Construction shall be revised as follows:
The Contractor shall deliver a payment and performance bond to the City Clerk in the total amount of the
contract at the time the contract is executed by the City.
Such bond shall be conditioned for the completion of the contract, for the payment of material used in
such work and for all labor performed in such work, whether by subcontractor or otherwise.
Each such bond is deemed to contain the following provisions whether such provisions are inserted in such
bond or not:
"The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions and
agreements of the contract or contracts entered into between the principal and the City will be performed
and fulfilled and to pay all persons, firms and corporations having contracts with the principal or with
subcontractors, all just claims due them under the provisions of such contracts for labor performed or
materials furnished in the performance of the contract on account of which this bond is given, when such
claims are not satisfied out of the contract price of the contract on account of which this bond is given,
after final settlement between the City and the principal has been made."
The bond required by this Section may be acquired from an Illinois company, agent or broker of the
contractor's choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial
Size Category Class XII or larger, in the most recent issue of Best's Key Rating Guide published by A.M. Best
Company of Old wick, New Jersey 08858.
4

FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank setting
forth all the conditions herein before stated and signed and attested to by two officers of said bank and
the Contractor shall be acceptable under this section.
LIQUIDATED DAMAGES
It is understood and agreed that time is of the essence in the performance of the Contract and that failure
on the part of the Contractor to complete the contract work in the time herein set forth will result in
certain loss and damages to the Owner according to Article 108.09 of the Standard Specifications. Failure
on the contractor's part to complete such work shall be considered just cause for forfeit of his/her surety
bond.
In case the Contractor of the work shall fail or neglect to complete any section of work on or before March
31st, 2027, then said Contractor shall pay to the Owner such sums as may be due to him under the terms
of the Contract at the rate specified in Article 108.09 of the Standard Specifications.
PREVAILING WAGE
The prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by
the court on review shall be paid to all laborers, workers, and mechanics performing work under this
contract pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are
available on the Department's official website. Any revised rate shall apply to this contract, and the
contractor shall be responsible for paying the revised rate. The contractor shall be responsible for
determining the appropriate rates for this project and for anticipating the prevailing wage rate that will
apply at the time the work is performed. The contractor shall be responsible for submitting all certified
payrolls for the awarded project and for any subcontractor work to the IDOL website pursuant to Public
Act 100-1177. Paper or electronic copies shall be provided to the City upon request for up to 3 years after
the project is complete.
SUBSTANCE ABUSE AND PREVENTION PROGRAM
In addition to all other labor requirements set forth in this proposal and in the Standard Specifications for
Road and Bridge Construction, adopted by the Department, during the performance of this contract, the
Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor")
agrees as follows:
Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor
shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse
among its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective
bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any
Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with
a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that
the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the subject
matter of this Act.
INSURANCE
Contractors are required to furnish the City with Certificates of Insurance in the following amounts, and
the City of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The
Certificate of Insurance shall be accompanied by an "Additional Insured - Designated Person or
Organization" form.
5

Worker's Compensation Statutory Limits
Employer's Liability $ 1,000,000
General Liability $ 2,000,000
Auto Liability $ 1,000,000
Excess Liability $ 2,000,000
Certificates of Insurance shall contain a provision or endorsement that the coverage afforded will not be
canceled, materially changed or renewal refused until at least 30 days prior written notice has been given
to Owner and Contractor.
Certificates of Insurance remain in effect at least until final payment and at all times thereafter when
Contractor may be correcting, removing, or replacing defective Work; and
Contractor shall furnish Owner and each other additional insured to whom a certificate of insurance has
been issued, evidence satisfactory to Owner and any such additional insured of continuation of such
insurance at final payment.
CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES
This work shall be done in accordance with Article 107.31 of the Standard Specifications except as herein
modified.
Before beginning work, it shall be the Contractor's sole responsibility to coordinate with the utility owners
and to determine the actual location of all such facilities. The Contractor shall also obtain from the
respective utility owners detailed information relative to the location of their facilities and the working
schedules of the utility owners for removing or adjusting them.
The Contractor shall maintain in operating condition all utilities encountered in the work. The Contractor
shall be entirely responsible for all damages to water pipes; electrical conduits; existing drains or sewers;
gas pipes; and poles carrying electrical current, telephone, or television lines during the prosecution of the
work and shall be liable for damages to public or private property resulting therefrom, which amount may
be deducted from any monies due the Contractor for work done. Any damage to existing utilities as a
result of the Contractor's construction operations shall be repaired to the satisfaction of the utility owner
at the Contractor's expense, whether said utilities are shown in the plans.
The location of existing utilities shall be identified by the contractor through the JULIE. Where possible
conflicts exist, the Contractor shall conduct his activities in a manner to protect utilities.
In addition to the requirements of Article 105.07 of the Standard Specifications, the Contractor shall
coordinate his operations with the proposed utility adjustments to minimize delays in construction of the
project. Utility frames and grates that do not need adjustment will be maintained by the contractor.
Adjustment of frames and grates completed by the contractor or delays from adjustments completed by
the utility will be considered incidental to the contract unless otherwise specified.
WORK TO BE PERFORMED BY OTHERS
There could be adjustment of grates, manholes, and other utilities which is not part of the contract. This
work may be complete by either the Contractor as extra work or by City crews. How the work is completed
6

will be at the city's discretion. Notification of 48 hours shall be given to the Street Department to adjust.
The contractor shall not be compensated for the delays.
SEQUENCE OF CONSTRUCTION
The sequence of construction for the improvements of each street may be directed by the City with the
intention of minimizing inconvenience to the adjacent businesses and the traveling public. The general
sequence is in no way meant to limit concurrent operations or methods used to complete the required
items of work.
The City reserves the right to direct the order in which the streets are patched and delay the work in
consideration of other projects or local events. This will allow the completion of work by others, higher
priority streets being patched first, and other factors. See the Liquidated Damages special provision for
deadlines.
TRAFFIC CONTROL COMPLETE
Traffic Control shall be in accordance with the applicable sections of the Standard Specifications for Road
and Bridge Construction, the applicable guidelines contained in the Illinois Manual on Uniform Traffic
Control Devices for Streets and Highways, these Special Provisions and any special details and Highway
Standards contained herein and in the plans.
The streets and all entrances shall remain open to local traffic unless authorized by the City Engineer or
Operations Manager.
Two-way traffic on Outer Belt West must always be maintained. The road may not be closed. Complete
closure of Blohm Street will be allowed if residents and businesses have alternate routes.
The Contractor shall provide the City a paving plan and schedule and the contractor will be responsible for
providing notices to inform the public of various routing plans. When a street and or entrance must be
closed, it shall be the Contractor's responsibility to make arrangements with the affected parties in keeping
access to the premises. The Contractor shall give 48 hours' notice to the Engineering and Street
Department.
All work associated with acquiring, furnishing, erecting, maintaining, removal of Street Closures, Traffic
Control complying with IDOT standards, and the traffic control plan will be paid for at the contract LUMP
SUM price for TRAFFIC CONTROL COMPLETE. This pay item should include any Traffic Control needed for
Pavement Marking removal and installation.
SALVAGE MATERIALS
Existing materials on the project that are to be removed which are of salvageable value shall be
delivered to the City's W. Eiche Avenue storage yard. These items shall be carefully removed by the
Contractor and delivered as designated by the Owner for salvage by the City of Effingham.
The Owner shall have the sole authority to make the determination as to which existing materials are
salvageable. Such a determination shall be binding on all parties involved. All existing material not of
salvageable value shall be disposed of offsite by the Contractor at the Contractor's expense.
It is anticipated that any existing concrete to be removed which does not have steel in it will be salvaged.
7

The cost of such removal and storage shall be incidental to the project and no additional compensation
will be allowed.
REMOVAL OF UNSUITABLE MATERIAL
Any base material deemed unsuitable for construction purposes by the engineer shall be removed at the
contractor's expense. All unsuitable material shall be disposed of off-site by the contractor. Aggregate Base
Course, Type B shall be installed according to Article 351. The Schedule of Quantities includes a contingent
quantity to be used as needed. The work shall be paid for at the Contract Unit Price per TON for
AGGREGATE BASE COURSE, TYPE B.
SIDEWALK REMOVAL
Sidewalk Removal shall be in accordance with Section 440 of the IDOT Spec. Before removal of sidewalk,
a full depth saw cut shall be made against any existing sidewalk that does not get replaced or any other
structure that may be in direct contact with the sidewalk.
Any sidewalk removed outside the locations marked by the City's Representative will be replaced at the
Contractor's expense. All removals in question must be brought to the City Representative's attention
before such removal is made.
This item of work shall be paid for at the contract unit price per SQUARE FOOT for SIDEWALK REMOVAL,
and no additional compensation will be allowed.
GRADING AND SUBGRADE PREPARATION
This work involved excavation of the subgrade and preparation of the subgrade in accordance with Section
424 of the IDOT Spec Book.
Bushes, trees, roots, and stumps shall be removed to construct the proposed sidewalk or curb and gutter
according to the plan location. Existing soil shall be removed to the thickness of the sidewalk or curb and
gutter, at a minimum, in areas where there is no existing sidewalk or curb and gutter or where the width
of the sidewalk is increased. Any subgrade imperfections shall be filled and compacted with CA-6
aggregate at the contractor's expense to provide a uniform slope and positive drainage. Any surface
aggregate needed for slopes or driveways affected by the sidewalk improvements in any way must be CA-
7 and supplied by the contractor at no additional charge.
This work shall not be paid separately but be considered incidental to the corresponding SIDEWALK or
CURB AND GUTTER pay items.
P.C.C. SIDEWALK
P.C.C. sidewalk shall be constructed in accordance with Section 424 of the IDOT Spec. Book and the plans.
The new sidewalk shall be replaced with the same dimensions that are being removed if not otherwise
specified in the plans. All new sidewalks placed wider than the original width shall be constructed to the
existing back of sidewalk location and be widened toward the roadway. Sidewalks shall be 6" in depth
unless otherwise noted in the plans. The sidewalk finish shall be a medium broom, placed adjacent to the
direction of travel. Control joints shall be sawed in new sidewalk matching the type in existing sidewalk on
either side. The contractor shall drill and pin the new sidewalk to the existing sidewalk to the approval of
the city's representative.
8

All sidewalks constructed shall meet ADA requirements. Any sidewalk found not in compliance with ADA
requirements will be removed and replaced at the contractor's expense. Curb ramps shall be constructed
according to the applicable IDOT Highway Standards. A smooth transition with concrete shall be required
on all locations. No additional compensation will be allowed for excess removal and/or fill of material to
construct any sidewalk.
This item of work shall be paid for at the contract unit price per SQUARE FOOT for P.C.C. SIDEWALK, of the
thickness specified.
COMBINATION CURB AND GUTTER REMOVAL
Combination Curb and Gutter Removal shall be in accordance with Section 440 of the IDOT Spec. Book.
The Contractor shall saw cut full depth through the concrete gutters at locations shown in the plans. A full
depth saw cut through the existing pavement shall be made no farther than 12 inches from the front of
curb. Any sub grade imperfections shall be filled and compacted with CA-6 at the contractor's expense.
Any gutter removed outside the locations marked by the City's Representative will be replaced at the
Contractors expense. All removals in question must be brought to the City Representative's attention
before such removal is made.
This item of work shall be paid for at the contract unit price per FOOT for COMBINATION CONCRETE CURB
AND GUTTER REMOVAL, and no additional compensation will be allowed.
COMBINATION CONCRETE CURB AND GUTTER
The Contractor shall construct the concrete curb and gutter as shown in the plans and in accordance
with the applicable portions of Article 606 of the IDOT Spec. Book. The reinforcement and joints shall be
in accordance with the IDOT Standard 606001-07.
Adjustment of existing frames and grates that fall within the limits of gutter replacement shall be
included in this work.
The Contractor shall construct the Gutter to the same width and style of that which was removed or
adjacent to. If there is no existing Gutter in or adjacent to project area then the Contractor shall
construct combination curb and gutter of B-6.24. The depth shall be minimum 8 inches throughout the
gutter. The flow line shall be established to allow positive drainage. The face and back of the curb shall
match the existing pavement and/or the existing driveways. The void between the existing pavement
and the new gutter shall be backfilled with concrete. A joint shall be cut or tooled so that the gutter is
not monolithic with the patch.
Contraction joints shall be cut or tooled to match existing joints, if applicable, or at 10-foot centers
maximum. Two 24" #6 bars shall be placed longitudinal to the roadway at each gutter construction joint.
#6 tie bars shall be drilled and placed into adjacent concrete pavement on 30" centers. Expansion joints
shall be placed where the adjacent pavement has expansion joints or as indicated on the plans.
This work shall be included in the contract unit price per FOOT for COMBINATION CONCRETE CURB AND
GUTTER, of the type specified, and no additional compensation will be allowed.
9

CLASS B PATCH
The Class B Patch of the type and depth shown in the plans shall be constructed in accordance with IDOT
Standard 442101-09 and with Section 442 (Pavement Patching) of the Standard Specifications for Road
and Bridge Construction except as modified below.
Provisions of Section 442 which are intended to prevent hazard or inconvenience to the traveling public
may be waived if the contractor presents a roadway closure which is approved by the Engineer. This
includes timing of pavement removal protection of drop-offs. Also, PCC Classes PV and PP-1 will be allowed
if the roadway closure is not delayed.
The pavement may be scored with a concrete saw up to 3 weeks prior to removal. Once scored, the
contractor shall continually monitor the pavement to ensure it does not come apart before the contractor
closes the portion of the roadway for removal.
Equipment and methods used for removing old pavement shall be such as to prevent cracking, shattering
or spalling of the pavement remaining in place. "Hand removal", where specified in the detail and IDOT
standard provision, will be at the Contractor's discretion.
The contractor shall construct the patch at the dimensions as shown on the plans. It shall be ensured that
dowel bars are placed level, lubricated, and installed per manufacturers' recommendations as well as per
the standard specifications.
Many of the streets to be patched were constructed with transverse contraction joints spaced at
approximately 15 feet or more. Most panels have an uncontrolled crack mid-panel. Pavement Patches shall
be constructed with transverse contraction joints as prescribed in 442.06(a)(2) except that additional
transverse contraction joints shall be installed at uncontrolled transverse cracks. These shall have dowel
bar assemblies installed as the other transverse contraction joints.
No date stamp will be required in the patches. Edging of the patch shall not be required.
Welded wire reinforcement shall be 6x6 - W2.9xW2.9 or heavier and shall be installed according to
Highway Standard 420701-03. It shall be paid for at the contract unit Price per SQUARE YARD for WELDED
WIRE REINFORCEMENT of the type and depth shown in the plans.
All saw cuts, dowel bars, removal of detector loops, water valve adjustments, utility frame and grate
adjustments, and pavement tie bars shall not be paid for separately but shall be included in the Contract
Unit Price per SQUARE YARD for CLASS B PATCHES of the type and depth shown in the plans.
CLASS R PATCHES
The Class R Patches of the type and depth shown in the plans shall be constructed to meet the
requirements of the Class B Patch Special Provision except as modified herein.
The Class R Patch will typically be in a residential neighborhood. The existing pavement is likely to be
thinner than the new patch. The new patch shall be no thinner than the specified thickness regardless of
the thickness of the existing pavement.
10