Three (3) Yr Contract to Furnish, Labor, Materials & Equip. Necessary

Location:	Louisiana
Posted:	Jun 3, 2026
Due:	Jul 7, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	JPP-50-00150165
Publication URL:	To access bid details, please log in.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00150165	Three (3) Yr Contract to Furnish, Labor, Materials & Equip. Necessary to Perform Repairs & Maint. to Various Detention Equip. at JP Correcti Original: JPP-50-00150165	06/03/2026	07/07/2026 2:00:00 PM CT

Contact Information for Bid # JPP-50-00150165

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

Bid Number 50–00150165

Three (3) Year Contract to Furnish Labor, Materials & Equipment

Necessary to Perform Repairs & Maintenance to Various Dentention

Equipment located in the Jefferson Parish Correctional Center

BID DUE: July 7, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

BID #50-00150165

PERFORM REPAIRS AND MAINTENANCE TO VARIOUS DETENTION EQUIPMENT IN

CORRECTIONAL INSTITUTIONS IN JEFFERSON PARISH

Section 1.0 – Scope:

We extend this proposal to cover the furnishing of labor, materials, and equipment necessary

to provide a three (3) year contract to perform repairs and maintenance to various detention

equipment located in the Jefferson Parish-owned Correctional Institutions. (Parishwide)

Section 2.0 – License:

A Louisiana State Contractor’s License will be required in accordance with LSA R.S. 37-2150 et.

seq., and such license number will be shown on the outside of the electronic bid envelope.

Failure to comply will cause the bid to be rejected. When submitting the bid electronically, the

license number must be entered in the appropriate field in the electronic procurement system.

Failure to comply will cause the bid to be rejected.” A copy of the license is not required by law;

however, they must specify their license number.

2.1 License(s) issued by the Louisiana State Licensing Board for Contractors:

• Building Construction

And A

• Limited Specialty Services

Section 3.0 – Quantities/Inspections:

Bidders must inspect the site and perform their measurements to determine the proper

quantity of labor and materials, and equipment required to complete this project

Section 4.0 - Specifications:

• A properly licensed technician shall only troubleshoot, replace, and repair equipment.

• The use of a helper will only be allowed upon approval from a Jefferson Parish

representative.

• All work shall be provided on an “as-needed” basis. There is no guarantee of the amount

of work given throughout this contract.

• There shall be no minimum call-out time, work time, service time, etc., in terms of hours

charged under the terms of this contract.

• Time charged to the contract shall be from when personnel arrive on site until the time

personnel departs.

Page 1 of 3

• Hourly pricing for an Estimator, Technician and helper shall include the following:

o Labor for estimator

o Labor for repair work

o Labor for software programming

Section 4.0 - Specifications: continued

o Incidental equipment required to perform troubleshooting and repairs

o Tools needed to perform troubleshooting and repairs

o Software and computer equipment needed

• Estimator, Technician and helper arriving at the worksite to perform services shall verify

start time by meeting with an owner’s representative and sign in (If available) on an

owner-provided log book.

NOTE- Failure to sign in with a parish representative may cause non-payment of

an invoice for services.

• Estimator, Technician and helper departing from the work site shall verify departure

time by meeting with an owner’s representative and sign out (If available) on an owner-

provided log book.

NOTE- Failure to sign out with a parish representative may cause non-payment

of an invoice for services.

• In case of excessive downtime Jefferson Parish may provide an additional purchase

order, not to exceed $10,000.00, to the successful bidder to obtain the necessary part(s)

to complete the repair work. Jefferson Parish will not allow any markup of the dealer’s

invoice cost.

Section 5.0 – Response Time:

Bidder must provide a workforce and the necessary equipment and tools to respond to multiple

facilities simultaneously.

Bidder must respond within forty-eight (48) hours after receiving a reference number on non-

emergency calls and within twenty-four (24) hours for emergency calls. Jefferson Parish shall

reserve the right to cancel this contract if the bidder fails to respond to the site/location.

Section 6.0 – Permits:

Bidder shall obtain any permits as required by the Jefferson Parish Department of Inspection

and Code Enforcement and any municipality where work is performed.

The bidder shall be responsible for the payment of these permits. All permits must be obtained

before the start of any project requiring permits.

Section 7.0 – Warranty:

The successful Bidder shall provide a minimum thirty (30) day warranty on all Labor. All parts

purchased by the successful bidder shall have a full manufacturer warranty.

Page 2 of 3

Section 8.0 – Second Opinion:

Jefferson Parish reserves the right to call for a second opinion on all work before approving any

repairs.

Section 9.0 Times work is to be performed:

The below chart indicates normal, weekend, and before/after hours. These times are to be used

for pricing according to the times identified.

Section 10.0 – Start of Work Conference and Notice to Proceed:

• A “Start of Work Conference” shall be held between the successful bidder and the

owner before any work commences.

• No work shall be performed until the successful bidder receives a written “Notice to

Proceed” from the Department of General Services to begin work.

Page 3 of 3

DATE: 6/03/2026

BID NO: 50-00150165

INVITATION TO BID

THIS IS NOT AN ORDER

Page: 1

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

PURCHASING SPECIALIST:

stacey.champagne@jeffparish.gov

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 7/07/2026

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

their bid via Jefferson Parish’s electronic procurement page. Additional instructions are included in the text box

highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES

SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE

ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL

SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. All bids submitted are subject to these instructions and general conditions and any special conditions and

specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.

141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor

agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of

Ordinances (“JPCO”), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,

services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and

Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as

much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each

may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200

Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department

webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.

C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.

Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in

rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to

the public in accordance with applicable law.

D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration

forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.

Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;

however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.

Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.

E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),

anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public

Works projects.

F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard

practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise

specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery

and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid

form with bid submission. Supporting documentation may be required upon request.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Three (3) Yr Contract to Furnish, Labor, Materials & Equip. Necessary

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