RFP SCF25-1183 SCF Facilities Security Cameras

Location:	Alaska
Posted:	Nov 19, 2025
Due:	Dec 12, 2025
Agency:	Southcentral Foundation (SCF)
Type of Government:	State & Local
Category:	36 - Special Industry Machinery
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP): # SCF25-1183

Facilities Department Security Camera Preventive Maintenance

RFP Release Date: November 19, 2025

SCF Purchasing

7033 East Tudor Road

Anchorage, AK 99507

Purchasing Agent, Venus Coffey

Phone: 907-729-5264

E-Mail: SCFPurchasing@southcentralfoundation.com

Important Notice: You must register with the SCF Contact Person at the link below. Please include the RFP

number and title as well as contact information with your registration. Failure to register with the SCF

Contact Person may result in the rejection of your Proposal.

SCFPurchasing@southcentralfoundation.com

Table of Contents

Section 1. Background and History....................................................................................................................... 2

1.1 SCF History ......................................................................................................................................................................... 2

1.2 Vision and Mission Statement ............................................................................................................................................. 2

1.3 SCF Facilities ...................................................................................................................................................................... 2

Section 2. General Information....................................................................................................................3

2.1 Purpose of the Request for Proposal (RFP) ........................................................................................................................ 3

2.2 Contract Period.................................................................................................................................................................... 3

2.3 Proposer Registration .......................................................................................................................................................... 3

2.4 SCF Public Bid (RFP/ITB) Contact...................................................................................................................................... 4

Section 3. Request for Proposal Details.....................................................................................................5

3.1 RFP Schedule ..................................................................................................................................................................... 5

3.2 Deadline for Receipt of Proposals ....................................................................................................................................... 5

3.3 Other Licenses and Registrations Requirements ................................................................................................................ 5

3.4 Conflict of Interest and Restrictions..................................................................................................................................... 5

3.5 Addendum to the RFP and Right to Award ......................................................................................................................... 6

3.6 Liquidated Damages, Retainage, & Contingency ................................................................................................................ 6

3.7. Cancellation of the RFP....................................................................................................................................................... 6

3.8. Contract Negotiations .......................................................................................................................................................... 6

3.9. Performance Bonds and Surety Deposits ........................................................................................................................... 6

Section 4. Instructions for Proposers.........................................................................................................6

4.1 Proposer's Review and Substantive Questions................................................................................................................... 6

4.2 Filing a Protest..................................................................................................................................................................... 7

4.3 Proposal Requirements ....................................................................................................................................................... 7

4.4 Proposal Submission ........................................................................................................................................................... 8

4.5 Proposal Withdrawal and Correction ................................................................................................................................... 8

Section 5. Format for Proposals.................................................................................................................. 9

5.1 Proposal Content and Format ............................................................................................................................................. 9

Proposal Section 1. Title Page ........................................................................................................................................ 9

Proposal Section 2. Cover Letter..................................................................................................................................... 9

Proposal Section 3. Response to Criteria ...................................................................................................................... 10

Proposal Section 4. Key Personnel Resumes................................................................................................................. 11

Proposal Section 5. License / Insurance Certificates..................................................................................................... 11

Proposal Section 6: Form of Non-Collusive Affidavit .................................................................................................... 11

Section 6. Selection Process.....................................................................................................................11

6.1 RFP Compliance ............................................................................................................................................................... 11

6.2 Evaluation Process ............................................................................................................................................................ 11

6.3 Evaluation Criteria and Point Value................................................................................................................................... 12

6.4 Discussions ....................................................................................................................................................................... 12

6.5 Presentations..................................................................................................................................................................... 12

6.6 Notice of Award ................................................................................................................................................................. 12

Section 7. Standard Contract Terms.........................................................................................................13

7.1 Introduction........................................................................................................................................................................ 13

7.2 Conflict of Interest.............................................................................................................................................................. 13

7.3 Status of Independent Contractor...................................................................................................................................... 13

7.4 Americans with Disabilities Act .......................................................................................................................................... 13

7.5 Insurance Requirements .................................................................................................................................................. 14

7.6 Compliance with Legal Obligations and SCF Code of Conduct ........................................................................................ 15

7.7 Monitoring.......................................................................................................................................................................... 15

7.8 Lobbying ............................................................................................................................................................................ 15

7.9 Exclusion and Debarment ................................................................................................................................................. 16

7.10 Successors, Assignment or Delegation............................................................................................................................. 17

7.11 Nondiscrimination .............................................................................................................................................................. 17

7.12 Alaska Native/American Indian Preference in Employment and Training ......................................................................... 17

7.13 Federal Tort Claims Act ..................................................................................................................................................... 17

7.14 Media Contact ................................................................................................................................................................... 17

EXHIBITS:

EXHIBIT A: Scope of Services

EXHIBIT B: Proposal Offer and Signature Page

EXHIBIT C: Form of Non-Collusive Affidavit

EXHIBIT D: SCF Modified SCF_PROFESSIONAL_SERVICES sample contract

SCF 25-1183 RFP

Section 1. Background and History

1.1 SCF History

Southcentral Foundation (SCF) is an Alaska Native-owned, nonprofit health care organization

serving nearly 70,000 Alaska Native and American Indian people living in Anchorage, Matanuska-

Susitna Valley and nearby villages in the Anchorage Service Unit. Incorporated in 1982 under the

tribal authority of Cook Inlet Region, Inc. (CIRI), SCF is the largest of the CIRI nonprofits, employing

more than 2,700 people in more than 80 programs.

1.2 Vision and Mission Statement

SCF’s vision is a Native Community that enjoys physical, mental, emotional, and spiritual wellness;

its mission is to work together with the Native Community to achieve wellness through health and

related services. The organization has developed and implemented comprehensive health-related

services to meet the changing needs of the Native Community to enhance culture and empower

individuals and families to take charge of their lives.

1.3 SCF Facilities

SCF offers a wide range of health and wellness services for Alaska Native and American Indian

people living in Anchorage and the Matanuska-Susitna Borough, and nearby villages. They also

provide regional support to residents of 55 rural villages in the Anchorage Service Unit, a

geographical area stretching 107,400 square miles across Southcentral Alaska – extending from

the Canadian border on the east to the Aleutian Chain and Pribilof Islands on the west.

SCF 25-1183 RFP

Section 2. General Information

2.1 Purpose of the Request for Proposal (RFP)

SCF is soliciting proposals from qualified firms interested in providing 24 hours/7 days per week

phone support and/or remote access support for any technical issues on the SCF CCTV system

comprised of interior and exterior cameras, servers, and Avigilon video management system.

Provide an on-site response if the situation requires on-site attention.

All labor and travel associated with preventative and scheduled maintenance, installation of

updates, patches, etc. (servers, cameras, software, etc.), cleaning of camera lenses (at least

annually), and adjustment of camera views or securing camera mounts as necessary.

Documentation detailing service visits, service performed, detailed work orders, materials used

and hours spent.

The selected Contractor shall serve as the Administrator of the camera system software and

manage user access and permissions on the system. Assist in verifying video retention periods are

met for SCF’s specific requirements and making recommendations to optimize recording efficiency

and storage utilization. Additionally, they will provide training for the Avigilon video management

system operators as needed.

Schedule one (1) on-site full day visit with SCF Security Dispatch Supervisor semiannually to

conduct task, but not limited to: firmware updates, device testing, system audits, configuration

adjustments, coordinating with Security, IT, and Facilities to resolve issues.

2.2 Contract Period

The contract term shall begin with the selection of a winning Proposer in January 2026. The

targeted timeframe for the scope of work to be completed is between January 2026 to December

2029.

The project schedule will be further refined with selected Proposer.

2.3 Proposer Registration

Proposers must register with the SCF Purchasing Agent by emailing

SCFPurchasing@southcentralfoundation.com no later than December 1, 2025. Include the RFP

Number and title in the subject line of the email when you register. Send Proposer contact name,

title, email, phone, and address. Failure to register with the SCF Purchasing Department by the

above deadline may result in the rejection of your Proposal. Please visit the SCF website

frequently during the RFP process for up-to-date information, including revised RFPs, changes to

the schedule, notices, and question/comment responses, etc. SCF will not be providing updated

information via email.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.