Janitorial Services

Location:	Louisiana
Posted:	Dec 11, 2025
Due:	Jan 6, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	40007-252602
Publication URL:	To access bid details, please log in.

Attachment Preview

INVITATION TO BID

Bid Number: 252602 Bid Title: Janitorial Services for Various BRCC Campuses

Bids will be accepted until January 6, 2026, at 12:00 P.M. CST

Bids Will Be Publicly Opened: January 6, 2026, at 2:00 P.M. CST

Bid Release Date: December 11, 2025

INSTRUCTION TO BIDDERS

It is the bidder’s responsibility to read entire bid including contractor’s license requirements.

INSTRUCTION TO BIDDERS

1. Bids will be accepted until January 6, 2026, at 12:00 p.m. Bid must be submitted to: Baton Rouge

Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806.

Baton Rouge Community College (BRCC) will open all timely submitted sealed bids at its office located

at Magnolia Library Building, Dumas Room, 201 Community College Drive, Baton Rouge, LA 70806,

on January 6, 2026, at 2:00 p.m., in response to this Invitation to Bid. At 2:00 p.m., all Bids will be

publicly opened and read aloud.

2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an envelope or

package clearly marked with the Bid title, Bid opening date and the Bid number. Baton Rouge

Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806 on or before January 6,

2026, at 12:00 p.m. CST. DO NOT FAX OR EMAIL YOUR BID.

3. All bid prices and information shall be typed or written in ink. Any corrections, erasures, or other

forms of alteration to prices should be initialed by the Bidder.

4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized

inspection and acceptance, whichever occurs last. Delinquent payment penalties are mandated and

governed by Louisiana R.S. 39:1695.

5. Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited

to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana

Administrative Code); Executive Orders; and the terms conditions, and specifications listed in this

solicitation.

6. Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594.

7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms,

conditions, and specifications and further certifies that this Bid is made without collusion or fraud.

8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any

subcontractors, or principals are not suspended or debarred by the General Services Administration

(GSA) in accordance with the requirements in “Audit Requirements in Subpart F of the Office of

Management and Budget’s Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards” (Formerly OMB Circular A-133). A list of parties who have been

suspended or debarred can be viewed at www.sam.gov .

Signature of Authorized Bidder:

(Shall be signed and dated)

__________________________________

Name, (Typed or Printed)

Payment Terms:

Email Address: ____________________

Company:

(Typed or printed)

__________________________________

Address

______________________________

City, State, Zip

Telephone No. __________________

Fax No. ________________________

STANDARD TERMS AND CONDITIONS

1. Bid form.

All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package and

properly signed. Bids submitted in the following manner will not be accepted:

A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;

B. Bid filled out in pencil;

C. Bid not submitted on BRCC’s standard Bid Package and Bid Form.

D. Telegraphic or facsimile bids.

2. Receipt of Bids.

Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be

considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier service

provider makes inside deliveries to the physical location specified. BRCC is not responsible for any delays caused

by the bidder’s chosen means of bid delivery. BRCC is not responsible for late deliveries that make use of

BRCC’s interoffice mail service.

3. Bid Opening.

Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract award will

be given at the Bid opening or during the evaluation process. Bids may be examined within 72 hours after Bid

opening. Information pertaining to completed files may be secured by visiting the BRCC Purchasing Department

during normal working hours. Unsuccessful bidders submitting a response to the solicitation will be provided

with a copy of the tabulated results by providing a self-addressed stamped envelope with the original bid package.

4. Withdrawal of Bids.

A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays, Sundays

and legal holidays, for good cause as for patently obvious, unintentional, and substantial mechanical, clerical, or

mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material or

services made directly in the compilation of the bide.

5. Standards of Quality.

Any product or services bid shall conform to all applicable federal and state laws and regulations and the

specifications contained in the solicitation. Objections to the specifications or bid conditions shall be filed in

writing and received by the BRCC Purchasing Department at least five (5) days prior to the date of the bid

opening.

6. New Products.

Unless specifically called for in the Invitation, all products for purchase shall be new, never previously used, and

the current model and/or packaging. No remanufactured, demonstrated, used or irregular product will be

considered for purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will

apply unless otherwise specified in the Invitation.

7. Contract Period

The contract term will begin upon award.

This contract period is for 12 months. Upon agreement of BRCC and the contractor, a term contract may be

extended for two additional twelve-month periods at the same prices, terms and conditions. In such cases, the

total contract cannot exceed 36 months.

8. Prices & Delivery.

Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including transportation

prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days. Prices are to be bid on unit

of measure requested, per roll, per reel, per carton, per gallon, etc., as specified in the Invitation. If accepted,

prices shall be firm for the contractual period.

Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB Destination means

the successful bidder shall deliver and unload purchased items to the dock of the designated point of receipt. All

cartage, drayage, packaging, handling, palletizing, etc. shall be included in the Bid price. Include a packaging list

that includes the purchase order number with each shipment.

Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.

9. Taxes.

Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all state and local

sales and use taxes.

10. Award.

A purchase order or contract will be awarded to the Bidder who has provided a responsive and responsible Bid at

the most favorable Bid Price as determined by the signed Bid Form.

BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all Bids

and waive any informalities. The purchase order or contract, faxed, mailed, or delivered to the successful bidder

is the official authorization to render services.

11. Invoices.

Invoices shall be submitted to, Baton Rouge Community College, Accounts Payable, 201 Community College

Drive, Baton Rouge, Louisiana, 70806. The invoice shall refer to the delivery ticket number, delivery date,

purchase order number, quantity, unit price, and deliver point. A separate invoice for each order delivered and

accepted shall be submitted by the contractor in duplicate. Invoices shall show the amount of any cash discount

and shall be submitted on the contractor’s own invoice form. Payment will be made on the basis of the unit price

as listed in the purchase order/contract. Such price and payment will constitute full compensation of furnishing

and delivering the contract commodities or services. Invoice pricing must match bid pricing structure.

12. Purchase Order/Contract Cancellation for Cause.

BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for cause,

including but not limited to, the following:

(1) Failure to deliver within the time specified in the contract;

(2) Failure of the product or service to meet specifications, conform to sample quality or to be

delivered in good condition;

(3) Misrepresentation by the contractor;

(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;

(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal law;

(6) Any other breach of contract.

13. Termination of the Purchase Order/Contract for Convenience.

BRCC may terminate the contract at any time by giving thirty (30) days written notice to the Contractor of such

termination or by negotiating with the Contractor an effective date. The Contractor shall be entitled to payment

for deliverables in progress, to the extent work has been performed satisfactorily.

14. Termination for Non-Appropriation of Funds.

The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements of the

contract by legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of

the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the

appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the

year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to

provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the

beginning of the first fiscal year for which funds are not appropriated.

15. Default of Contractor.

Failure to deliver within the time specified in the Bid will constitute a default and may cause cancellation of the

contract. Where BRCC has determined the contractor to be in default, BRCC reserves the right to purchase any

and all products or services covered by the contract on the open market and to charge the contractor with the cost

in excess of the contract price. Until such assessed charges have been paid, no subsequent Bid from the

defaulting contractor will be considered.

16. Order of Priority.

In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions or Special

Terms and Conditions, the Special Term and Conditions shall govern.

17. Applicable Law.

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

18. Terms and Conditions.

This solicitation contains all terms and conditions with respect to the commodities herein, any vendor contracts,

forms, terms or other materials submitted with bid may cause bid to be rejected.

19. Equal Opportunity.

By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of services to

and/or employment of individuals because of race, religion, sex, age, national origin, handicap or disability.

Bidders shall keep informed of and comply with all Federal, State and local laws, ordinances and regulations

which affect their employees or prospective employees.

20. Non-Exclusivity Clause.

This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar agreements

and/or arrangements with other vendors, or from acquiring similar, equal or like goods and/or services from other

entities or sources including state contracts.

21. Scope of Work Inclusions.

Contractor shall include all labor, material and equipment required to produce a completed service or installation

which is acceptable to BRCC.

Contractor shall furnish all necessary permits, licenses and certifications as may be required for the performance

of the required services.

Contractor is responsible and shall clean up and remove from any premises where the services are performed all

debris resulting from his work and shall see that BRCC’s premises and items furnished are left in good order,

clean and properly installed.

22. Purpose.

The purpose of this contract is to provide the specified services. The terms and conditions of this specification

are incorporated into and an essential part of the services. The contractor shall perform all services in a safe

manner, in a manner to conform to the highest standard of good trade practices, in accordance with applicable

laws and regulations and in accordance with manufacturer’s performance specifications.

23. Insurance and Indemnity.

See Exhibit A

24. Pre-Bid Inspections.

SEE BELOW REQUIREMENTS FOR THE MANDATORY PRE BID MEETING

MANDATORY PRE BID MEETINGS WILL BE HELD AT THE FOLLOWING LOCATIONS ON THE

DATES SPECIFIED BELOW:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
40007-252602	Janitorial Services Original: 40007-252602	12/11/2025	01/06/2026 2:00:00 PM CT

Department	+- Comm/Tech College - Baton Rouge Community College
Section	Purchasing
Dept Code	40007
Contact	Hilary Stephenson
Address	201 Community College Drive Baton Rouge, LA 70806
Phone	225-216-8615
Fax	225-216-8039
Email	stephensonh@mybrcc.edu

Janitorial Services

Attachment Preview

See also