26-097 Historic Wall Repair and Tuckpointing

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-097
For
Historic Retaining Wall Repair & Tuckpointing
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Historic Retaining Wall Repair & Tuckpointing
The vendor must guarantee the quoted prices for a period of Ninety (90) days.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 1 of 27 _______________________________________
Name of Company or Individual

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked "26-097 Historic Retaining Wall Repair & Tuckpointing" with the
date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 09/03/2026 at 11:00 AM in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Lenore Moore
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Ron Joly, Maintenance Manager
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
rjoly@sccmo.org
A mandatory meeting will be held at 100 N 3rd St, St Charles, MO 63301 on 07/31/2026
at 9:00am.
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 08/14/2026. Any question
received after this deadline may not be answered.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 2 of 27 _______________________________________
Name of Company or Individual

Responses to questions/clarifications will be placed on the County's website
http://finance.sccmo.org/finance. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective from the date of execution for six (6)
months.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 3 of 27 _______________________________________
Name of Company or Individual

St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County, the
County will award based on payments unless these documents establish additional criteria.
As used for this award, "responsive" shall mean a bid that conforms in all respects with the
terms and conditions of the County's requirements. As used for this award, "responsible"
shall mean that the bidder has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a
schedule of such prevailing hourly rate of wages as determined by the Department of
Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made
a part of this Contract, Annual Wage Order #33, as of May 28, 2026.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For any
awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 4 of 27 _______________________________________
Name of Company or Individual

INSURANCE:
The successful bidder must agree to provide and maintain during the life of the Contract
the insurance(s) listed below, in the minimum amounts specified, with an insurance
company licensed to do business in the State of Missouri. All policies must name the
County as an additional insured and provide for thirty (30) days written notice prior to any
material changes or cancellation. Successful bidder will be awarded contract once a
Certificate of Insurance is provided.
a. Worker's Compensation and Employer's Liability: Statutory WC limits as
required by the Statutes of the State of Missouri, (or a qualified self-insurer)
and Employers Liability in an amount of no less than $1.0 million.
b. Automobile, General Liability and Property Damage: The Contractor shall
maintain the following minimum amounts of automobile, general liability, and
property damage insurance coverage during the life of the contract:
c. $1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
d. Additional Requirements: The Automobile & General Liabilities policies shall
be endorsed to include the County as an additional insured including the
following language: "Nothing in this endorsement shall serve to operate as a
waiver of the County's Sovereign Immunity or broaden the liability of the
County beyond the provisions of Sections 537.600 to 537.610 of the Revised
Statutes of Missouri". Contractor shall provide 30 days advance written notice
of any material change. A Waiver of Subrogation in favor of the County shall
be endorsed on each of the policies. The required insurance shall be primary
insurance with respect to any other insurance or self-insurance programs
maintained by the County. A Certificate of Insurance evidencing the above
coverage(s) together with a copy of the required endorsements shall be
provided to the County prior to the commencement of any work. It shall be the
Contractor's responsibility to keep the respective insurance policies and
coverages current and in force for the life of the contract.
e. Subcontractor's Coverage: It shall be the Contractor's responsibility to
ensure that all subcontractor's maintain the same coverages and limits as
outlined herein.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 5 of 27 _______________________________________
Name of Company or Individual

BONDS:
Performance Bond - A 100% Performance and Payment Bond in favor of the Owner. The
Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner. Performance and Payment bond will be required if
project is $50,000.00 or greater.
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law. The County may include any information submitted with the bid
or submitted to the County during the award or review process in the County's public records,
public agendas, or public meetings. If the bidder believes that any information contained in or
submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder
must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefore. Simply marking a document with "confidential" or similar
watermarks, notations, etc. shall not be sufficient to prevent disclosure of submitted
information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Interview Conference
After an initial screening of the submitted bids, any, or all of the companies submitting a
bid in response to this IFB may be required to give an oral presentation or demonstration
of their bid. Additional technical information may be requested for clarification purposes,
but in no way to change the original written proposal submitted. The County reserves the
right, in its sole discretion, to decide to conduct interviews with any or all of the companies.
Consideration of Information from All Sources:
The County reserves the right to consider information and facts, gained from all sources,
including but not limited to the submitted bid, presentations, demonstration, interviews, or
references, in the evaluation process.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 6 of 27 _______________________________________
Name of Company or Individual

Responsibility to Submit Information:
By submitting a bid in response to this IFB, each company acknowledges, affirms and
agrees that it is the company's sole responsibility to submit information related to the
evaluation criteria and that the County is under no obligation to solicit any information if it
is not included with the company's proposal. Failure of the company to submit such
information in its bid may constitute grounds for rejection of the bid.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section
285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 7 of 27 _______________________________________
Name of Company or Individual

Suspension and Debarment (Executive Orders 12549 and 12689, 2 C.F.R. pt 180)
a. A contract award (see 2 C.F.R. 180.220) must not be made to parties listed on the
government-wide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 C.F.R. 180 that implement Executive Orders
12549 (3 C.F.R. PT. 1986 Comp., p. 189) and 12689 (3 C.F.R. pt. 1989 Comp., p. 235),
"Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive Order 12549.
b. The contractor is required to verify that none of the contractor's principals (defined at
2C.F.R. 180.995) or its affiliates (defined at 2 C.F.R. pt. 180.905) are excluded (defined
at 2 C.F.R. 180.940) or disqualified (defined at 2 C.F.R. 180.935).
c. The contractor must comply with 2 C.F.R. pt. 180, subpart C and the regulation of the
granting Federal Agency regarding suspension and debarment, and must include a
requirement to comply with the regulations in any lower tier covered transaction it
enters into.
d. This certification is a material representation of fact relied upon by the Owner. If it is
later determined that the Contractor did not comply with 2 C.F.R pt. 180, subpart C in
addition to remedies available to the Owner, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
e. By submitting a bid, the bidder or proposer agrees to comply with the requirements of 2
C.F.R. pt. 180, subpart C while this offer is valid and throughout the period of any
contract that may arise from this offer. The bidder or proposer further agrees to include
a provision requiring such compliance in its lower tier transactions.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 8 of 27 _______________________________________
Name of Company or Individual

Description of Scope:
This project addresses tuckpointing, stone, and drainage repairs to the historic limestone
retaining wall along 2nd Street and Jefferson on the Historic Courthouse (Executive Building)
Grounds, located at 100 N 3rd Street, St. Charles, MO. Work includes repairing deteriorated
mortar joints, replacing damaged or missing stone to match existing conditions, and resetting
the clay drain tile behind the wall cap to restore proper drainage, all while preserving the
wall's historic appearance.
General Conditions:
The Contractor shall furnish all applicable Safety Data Sheets (SDS) to the County in
accordance with the Occupational Safety and Health Administration (OSHA).
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. Occupational Safety and Health Administration (OSHA).
The Contractor shall ensure that all employees performing work under this Agreement have
completed all OSHA-required safety and health training applicable to their duties and shall
provide proof of such training to the County upon request.
The Contractor must provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor must specifically claim and include any exclusions or deviations from the
bid specifications with the proposal submitted.
The Contractor shall work Monday through Friday between the hours of 7:30 am and 4:00
pm. Any changes to the specified work schedule are subject to approval by the Facilities
contact at least 2 days before the change occurs.
The Contractor shall have all necessary licenses (that shall be current and maintained
during the project) with the County and State of Missouri.
The Contractor shall provide a key contact for the project. This key contact shall notify the
County Facilities contact when the Contractor will be performing work.
The Contractor shall notify the Facilities contact of any deficiencies that may impact
project cost. The Contractor shall provide a cost for any deficiencies and shall not proceed
with work until the Facilities contact issues a notice to proceed. Should the Contractor
proceed without proper written authorization, Contractor will be performing work at risk
and County will not provide payment for said work.
There shall be no smoking or use of tobacco products inside the facility, or on the roof of
the facility. Contractor shall be liable for roof cigarette burns. No smoking shall occur
within 15 feet of all building entrances per County Ordinance No. 18-070. This also
applies to electronic smoking devices.
If prices submitted by bidder are itemized, the County may elect any or all itemized
services at the pricing submitted without impact to separate itemized services or prices.
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 9 of 27 _______________________________________
Name of Company or Individual

If the sample tuckpointing work or proposed replacement stone is not approved by the
County, the County reserves the right to proceed with a different contractor for the
remainder of the project.
Signature of bidder indicates that bidder understands and will comply with all terms and
conditions and all other specifications made a part of this Invitation for formal Bid and any
subsequent award or contract. All terms, conditions and representations made in this
invitation will become an integral part of the contract.
The Contractor shall notify the County Facilities contact no less than 2 days in advance
and get permission before proceeding with disruptive operations.
This is a turnkey project and as such the bid shall include all necessary trades and a
subcontract of the contractor for the bid to be considered.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #33, as of May 28, 2026 for this project. The contractor will forfeit a penalty
to the County of $100 per day (or portion of a day) if a worker is paid less than the
prevailing rate for any work done under the contract by the contractor or by any
subcontractor (see section 290.250, RSMo). Certified Payroll shall be submitted with
request for payment.
Scope
Contractor to confirm exact length of wall in field; approximately 333 linear feet of
historic limestone retaining wall along 2nd Street on the Historic (Executive) property
Complete sample portion(s) of tuckpointing, along with proposed replacement stone,
for County review and approval before proceeding with the remainder of the wall
Finished work should appear as consistent and uniform as reasonably achievable, with
repairs blending in rather than standing out as obviously new or mismatched
Inspect the entire wall and tuckpoint all areas of deteriorated, cracked, or missing
mortar; joints in questionable condition are to be reviewed with the County and may be
repaired or replaced at the County's discretion; sound, intact joints do not need to be
removed or replaced
Match mortar mix, joint profile, and color to existing work as closely as possible
Reset or replace any cracked, spalled, or loose stone units in kind, matching size,
texture, and coloring of surrounding stone
Fill any gaps where stone is missing with replacement stone matching the size,
texture, and coloring of the surrounding wall; salvaged stone may be used where
available, but all replacement stone must be approved by the County prior to
installation
Reset the open-air clay drain tile behind the top cap to a slope of 0.1%-0.5% (1-6 inch
drop per 100 feet) for positive drainage; replace any broken sections with like clay tile
matching the size, texture, and coloring
26-097 Historic Retaining Wall Repair & Tuckpointing Proposal Response from (please complete)
Page 10 of 27 _______________________________________
Name of Company or Individual