Benefits Brokerage & Consulting Services

This is an invitation to submit a proposal to supply Effingham County Georgia Board of Commissioners (ECBOC) for the professional services as specified herein. Sealed proposals will be received via the County's eProcurement Portal up to 2:00 pm (Eastern Time) on Wednesday, August 5th, 2026. Due to the fact that the proposals will be subject to an evaluation review, the details and particulars of the proposal documents will remain confidential until final award of the contract. Only the names of the companies who submit a proposal will be available. ECBOC will issue responses to inquiries and any other corrections or addendum it deems necessary in written form prior to the proposal due date for this RFP. ECBOC reserves the right to reject any and all proposals and will not be bound to accept any proposal should it consider that the proposal would be contrary to its best interest. ECBOC reserves the right to reject any and all proposals that are non-responsive or non-responsible. Additionally, ECBOC has the right to waive any technicalities or minor informalities. It may issue change orders (provided these changes are within the scope of the original contract) in order to address unforeseen conditions necessary for the project completion. Instructions for the preparation and submission of a proposal are contained in the request for proposals package. If you do not submit a proposal, please return the No-Bid Statement identified in Section 7.17 of the Vendor Questionnaire and state the reason. Proposals should be prepared economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the Offeror. Performance and Payment Bonds are not required for this RFP.

The objective of this Request for Proposals (RFP) is to obtain highly qualified and experienced Benefits Consulting and Brokerage Services firm for optimization of Effingham County GA Board of Commissioners' (ECBOC) benefits program. ECBOC is looking for continuity of services in the rapidly changing area of employee benefits and is particularly interested in a single firm that can offer creative, innovative approaches with a proven track record that allows the ECBOC to maintain quality programs and contain or reduce costs. The benefits program includes medical, dental, vision, life, and ancillary/voluntary benefits for the employees of ECBOC, as well as its wellness program. Consultants and/or Brokers will assist with strategically planning, designing, acquisition, negotiating, implementation, maintenance, communication and enhancement of the best coverage and cost for selective employee benefits program. ECBOC is constantly competing to recruit and retain the best employees possible. Our leadership is looking to ensure we have financially competitive and affordable programs to offer our employees. ECBOC workforce is comprised of approximately 555 full-time employees spread across diverse departments, including Officials/County Manager, Solicitors, Magistrate, Elections/Registrars, Tax Commissioner, E911, Fleet Maintenance/Enviro-worx, Information Technology, Prison, Sheriff's Office, EMS, Facilities Maintenance, Animal Shelter, Public Works, Extension Services, Recreation, Parks & Landscaping, Fire Department, Waste-Water Treatment Plant/Sewage, and Development Services. This RFP is not an authorization to approach insurers or other underwriting sources on behalf of the ECBOC. Furthermore, ECBOC specifically requests that no insurance market contact or solicitation be made on its behalf at this time, nor insurance market reservations or commitments be made for any purpose with regard to any insurance or reinsurance. The contract term will be set up for a one-year base period, plus five (5) additional one-year option periods. The ECBOC does not guarantee a minimum value and may terminate any resulting contract for convenience if not satisfied.