Ruane Road Culvert Replacement

DISADVANTAGED BUSINESS ENTERPRISE PROGRAM (DBE)
(including Emerging Small Business Enterprise (ESBE) program)
SPECIFICATIONS FOR MUNICIPAL CONTRACTS
For Projects Funded Wholly or in Part by Federal DOT
Federal Transit Administration (FTA)
Federal Aviation Administration (FAA)
Federal Highway Administration (FHWA)
Federal Maritime Administration (MARAD)
Part I: Applications
This project is funded wholly or in part with financial assistance from the U.S. Department of
Transportation (DOT) through FTA, FAA or FHWA. It is subject to Anchorage Municipal Code
Chapter 7.60, and the Disadvantaged Business Enterprise Program 49 C.F.R. 26 regarding the
participation by Disadvantaged Business Enterprises in the Department of Transportation
programs and to any other applicable federal and state regulations. The requirements of this
program are mandatory. Bidders/Proposers shall be fully informed regarding the requirements of
the above regulations. Particular attention is directed to the following matter:
A bidder/proposer who is not in compliance with the requirements of the applicable regulations
or these specifications shall not be awarded this contract. Noncompliance after award of contract
constitutes a breach of the contract and may result in termination of the contract or other
appropriate remedy for such breach.
Part II: DBE Participation
The Municipality of Anchorage Office of Equal Opportunity is currently administering a race-
neutral DBE program. This does not negate the importance of striving to meet DBE
participation goals that have been submitted to the federal government in accordance with 49
CFR 26. This project has been identified as receiving funding from the following federal
funding source and is associated with the following DBE participation objective as of October 4,
2025:
Federal Transit Administration (FTA) - 0%
Federal Aviation Administration (FAA) - 0%
Federal Highway Administration (FHWA) - 0%
1
DBE SPECIFICATIONS (Rev 5/2026)

Part III: Solicitation of DBEs for This Project
A. The Municipality of Anchorage (MOA) encourages bidders/proposers to actively solicit bids
for the subcontracting of services and supplies from certified DBEs in order to assist the
MOA in meeting its Race Neutral participation as stated in these specifications.
Part IV: Certified DBEs Eligible to Be Used for Credit on this Project - SECTION
Reserved as of 10/4/2025
Part V: Credit for DBE Participation for the Project - SECTION Reserved as of 10/4/2025
Part VI: Submission of DBE Information
The requirements of this program are mandatory. Bidders/Proposers who do not submit
these forms shall be considered non-responsive. Please reference Anchorage Municipal
Code Chapter 7.60, and the Disadvantaged Business Enterprise Program 49 C.F.R. 26.
A. Invitation to Bid:
10-029 DBE STATEMENT
10-031 PAYMENT PROGRESS REPORTS ACKNOWLEDGEMENT
10-032 BIDDER REGISTRATION/DBE COMMITMENT
The above forms are to be included in the bid packet and are to be submitted to the
Purchasing Department at bid opening.
* Payment Progress Reports (Form 10-031) must be submitted by Prime Contractor to the MOA
DBE Officer by the 15th of every month for the life of the project.
B. Request for Proposal:
10-029 DBE STATEMENT
10-032 BIDDER REGISTRATION/DBE COMMITMENT (page 1 only)
The above forms are to be included in the proposal and are to be submitted to the
Purchasing Department at proposal closing.
10-031 PAYMENT PROGRESS REPORTS ACKNOWLEDGEMENT
10-032 BIDDER REGISTRATION/DBE COMMITMENT (completed form)
The above forms (10-031 and 10-032) are to be submitted to the Municipality of
Anchorage, Office of Federal Compliance by the successful proposer at the completion of
2
DBE SPECIFICATIONS (Rev 5/2026)

contract negotiations. Failure to comply with these requirements will deem the contractor
non-responsive.
* Payment Progress Reports (Form 10-031) must be submitted by Prime Contractor to the MOA
DBE Officer by the 15th of every month for the life of the project.
Part VII: Disadvantaged Business Enterprise Utilization
A. If a successful bidder/proposer for a contract that contains DBE participation, at any time
after the award of the contract, proposes to remove or make substitutions to DBE
subcontractors, or joint venture partners under the contract, a written notice of such removal,
or substitution shall be submitted to the DBE officer prior to substitution or removal. The
successful bidder/proposer must also provide a reasonable explanation for the removal or
substitution of the DBE. Where such removal or replacement would cause the DBE
percentage to fall below the participation amount set for the project, the MOA encourages the
successful bidder/proposer to utilize another DBE subcontractor as the replacement. These
efforts shall be documented and the circumstances fully explained in writing, and approval
obtained from the DBE officer prior to replacement.
B. The Office of Federal Compliance (OFC) DBE officer shall monitor the contractor's DBE
utilization to verify that the work is committed to certified DBE subcontractors.
C. The Municipality encourages the successful bidder/proposer to refrain from requiring
performance and/or payment bonds of their certified DBE subcontractors.
D. The DBE officer or designee may visit the job site during regular working hours and
interview subcontractors and employees for verification of compliance with these
specifications and/or the regulations.
Part VIII: DBE Policy and Obligations
The following statement is included in the agreement between the Municipality and its
contractor on this project and must also be included in each subcontract the prime contractor
signs with a subcontractor or supplier on this project:
"The contractor, sub recipient or subcontractor shall not discriminate on the basis of race,
color, national origin, sexual orientation, or sex in the performance of this contract. The
contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and
administration of DOT-assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems appropriate."
Failure of the contractor or its subcontractors to carry out the requirements set forth above shall
constitute a breach of contract after notification from the Municipality, may result in termination
of the contract by the Municipality or such remedy as the Municipality deems appropriate.
3
DBE SPECIFICATIONS (Rev 5/2026)

Part IX: Required Prompt Payment to Subcontractors
This contract is funded wholly or in part with U.S. DOT funding. Verification of contractor's
payments to certified DBEs will also be monitored throughout the duration of the project. No
MOA credit will be made toward the contract participation until the payments are made to the
certified DBE subcontractors. The Contractor is required to pay all subcontractors within eight
(8) business days after receipt of payment from the MOA and after the work is completed
satisfactorily.
Part X: Retainage
The MOA declines to hold retainage from prime contractors for DOT funded projects and
prohibits withholding retainage from subcontractors.
Part XI: Proposer's and Bidder's Registration Information
The MOA is required by DOT federal regulation (49 C.F.R. 26.11) to create a bidders list,
consisting of information on all certified DBE and non-DBE firms, which bid or quote on DOT
assisted contracts. The purpose of the bidders list is to provide the MOA with as much accurate
data as possible regarding the universal makeup of DBEs, non-DBEs, and subcontractors seeking
to work on federally assisted contracts.
Part XII: Emerging Small Business Participation
In compliance with 49 CFR Part 26.39: Fostering Small Business Participation, the Municipality
of Anchorage (MOA) established an Emerging Small Business Enterprise (ESBE) component as
part of the Disadvantaged Business Enterprise (DBE) Program to assist small business concerns
and ensure such businesses are provided an opportunity to participate on USDOT funded
projects. MOA may set Emerging Small Business goals on its contracts with subcontracting
opportunities on a case-by-case basis. All references to Emerging Small Businesses in this
document shall include Disadvantage Business Enterprises.
For additional information, please contact the Office of Federal Compliance for the
Municipality of Anchorage:
Office of Federal Compliance
(907) 343-4897
OFC@anchorageak.gov
P.O. Box 196650
Anchorage, AK 99519-6650
City Hall Building,
632 W. 6th Avenue, Suite 855
Anchorage, AK
4
DBE SPECIFICATIONS (Rev 5/2026)