Design Assist Proposals and Guaranteed Maximum Price for Elevators - Clark Construction

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Proposal (RFP)
Solicitation Number 6738
Description Design Assist Proposals and Guaranteed Maximum Price for
Elevators - Clark Construction
Date of Issuance 10/7/2026
Inquiries Deadline Date & Time (local) 10/15/2026, 5 PM
Due Date & Time (local) 10/29/2026, 11 AM
Pre-Submission Conference Yes: Non-Mandatory Teleconference (attendance
recommended & pre-registration required)
Conference Date & Time (local) 10/9/2026 10:00 AM
Buyer Name LaBudde
INTRODUCTION
The Kent County Purchasing Division is soliciting proposals for design assist proposals and guaranteed
maximum price for elevators for the new Kent County Administration Building Project for Clark
Construction.
SOLICITATION DOCUMENTS
This Solicitation is distributed by Kent County for the benefit of the named company and County
registered bidders through distribution of this request. The Kent County Purchasing Division will assist
but does not authenticate the Solicitation documents or award processes for the Solicitation.
SCOPE
See attached Specifications from Clark Construction.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
Page 1 of 2

INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
Page 2 of 2

Kent County Administration Building
Grand Rapids, MICHIGAN
REQUEST FOR DESIGN ASSIST PROPOSALS AND
GUARANTEED MAXIMUM PRICE (GMP)
FOR
ELEVATORS
(By invitation only)
BID RELEASE #2
10.01.2026
DUE DATE: 10.29.2026
Bid Categories:
14 - Elevators

TABLE OF CONTENTS
1. Introduction
2. Project Information
3. Trade Contractor Required Services
4. Schedule
5. Design Assist Trade Contractor Selection Process
6. Form and Content of Response
7. Available Documents
Clark Construction Company contact information:
TJ Schlueter
Senior Project Manager
Phone: 517.582.1618
Email: tschlueter@clarkcc.com
Rick Hutter
Senior Project Manager/Market Leader
Phone: 734.320.6314
Email: rhutter@clarkcc.com
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1. INTRODUCTION
Kent County has selected Clark Construction Company to provide
Construction Management Services for the construction of the new Kent County
Administration (KCA) Building Project. This project consists of a proposed four-
story facility with a basement that is approx. 120,000SFT on a project site located just
east of Fuller Ave., immediately north of I-196 in Grand
Rapids, MI. The building will consist of several county services and departments,
including County Treasury, Clerk, Equalization, County Commission & Administration,
Fiscal Services, HR, Legal, Facilities Management, Veteran Services, IT, and Central
Services. The interior program is primarily public-facing service areas, offices, training
rooms, conference rooms, the County Board Room, and other support areas. The
project designer of record is Progressive Companies Architectural and Engineering. Clark
Construction is soliciting Proposals for Design Assist (DA) services for the following
Trades: Elevators. The Terms Design Assist Partner (DAP) and Trade Contractor (TC)
shall be used interchangeably.
The successful Design Assist Partner will provide a cost proposal for pre-construction
services as well as a Guaranteed Maximum Price (GMP) for construction services. These
proposals will be based the current SD (Schematic Design) Drawings and Narratives that
are included with this RFP. Some of the highlighted services that will be required for
this project will be system design evaluation, value engineering, lifecycle cost analysis,
BIM (Building Information Model) coordination/ clash detection, constructability, team
building, schedule evaluation, construction phase management plan, project
commissioning, and providing efficient project closeout. Clark Construction will be
looking for the trade contractor that has been determined to be the most qualified to
provide these services, coupled with a competitive Guaranteed Maximum Price
Proposal.
Phase 1 Pre-Construction Activities starting from award through 100% CD
(Construction Documents)
price award:
1. System design evaluation
2. Value Design throughout all of Pre-Construction Phase until final
GMP. (Guaranteed Maximum Price)
3. Lifecycle cost analysis
4. Participation in BIM (Building Information Model) coordination/ clash
detection
5. Constructability review
6. Team building
7. Schedule evaluation
8. Early material procurement recommendations
9. Pricing/Estimates to be submitted at each major drawing update such as
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DD 100%, 50% CD, and 100% CD. Estimate submissions in between to
identify alternate system costs will also be required.
Phase 2 Construction:
10. Continue to perform Pre-Construction services throughout the
remainder of the project.
11. Perform Construction activities per scope of work and contract. Which
includes but not limited to:
a. Pull planning attendances (Reverse Engineering Scheduling method)
b. Bi weekly schedule updates
c. Building information Model/Clash Detection participation as needed
d. All contract requirements
e. Project Commissioning per specifications
f. Efficient closeout including O&M's (Operation and Maintenance), as-
built drawings, attic stock, filter replacements, training, and warranty
period.
Clark Construction will be looking for the trade contractor that has been
determined to be the most qualified to provide these services, coupled with a
competitive Guaranteed Maximum Price Proposal.
The initial agreement between Clark Construction and the Design Assist Partner will be a
lump sum for Pre-Construction Services (refer to schedule of values per section 2.2) and
a Guaranteed Maximum Price for Construction Services. At the completion of the CD
Documents the Design Assist Partner will be required to make any revisions to the
guaranteed maximum price. This final guaranteed maximum price cost will be derived
by taking the initial guaranteed maximum price cost and tracking each design revision
that has impacted cost. The net total of design changes added or subtracted to the
initial guaranteed maximum price shall be the Final guaranteed maximum price amount.
The process in which the Design Assist Partner closely monitors the Design evolution
and its impact to quality and cost are critical to the success of this project. This
guaranteed maximum price will be reconciled by the project team. Upon a successful
reconciliation, a lump sum contract will be issued for the construction phase of the
project. If a mutual agreement cannot be reached, the project may be re-bid at the
discretion of the Owner/Architect/Contractor. All contingencies will be held by Clark
Construction. Your proposed fee and other cost information, as described in Section 6
should be specifically addressed in your response.
Clark Construction Company greatly values the impact that engaging Trade
Contractors in the Design Process can have on a project. Prior experience with
Design Assist is preferred, but certainly not required. It is important to assign a
team member that is eager to engage with the Design and Construction team as a
collaborative partner. It is also important that the team holds superior knowledge
of their Craft and has excellent customer service and communication skills. When
compiling the preliminary guaranteed maximum price and Project Estimate, great care
should be taken to present it in a "reader friendly" straight forward format. The
manner in which the Estimate Assumptions and Clarifications are presented in the
proposal are critical, they will be interpreted as a clear indication of the bidder's ability
to function as a true design assist partner and demonstrate the value that their
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experience brings to the project. It cannot be stated enough that the design assist
Partners are being brought on board to foster an environment of partnership and
collaboration at the earliest possible stage.
2. PROJECT INFORMATION
2.1 Site Location:
* The Kent County Administration (KCA) Building is located just east of Fuller
Ave., bounded by I-196 to the south and Bradford St. to the north. This site
is located on property owned by Kent County and adjacent to other Kent County
facilities on the property. Adjacent County facilities include the existing Network
180 Facility and the Veteran Services building.
2.2 Considerations:
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* The subcontract Agreement form to be used on this project will be the Clark
Construction Company, Standard Subcontract or Material Supplier Agreement with
Exhibit B - Design Assist Trade Contractor Work Scope.
* The Designs Assist Partner acknowledges the right of the Owner, Architect and
Construction Manager to reject any or all proposals and to waive any informality or
irregularity in any proposal received, or to accept any proposal which, in the opinion
of the Owner, Architect Construction Manager, shall serve their best interests. In
addition, the Design Assist Partner recognizes the right of the Owner, Architect and
Construction Manager to reject a proposal if the Design Assist Partner failed to
submit on the date and time required by the bidding documents or if the proposal is
in any way incomplete or irregular.
* Contractor Work Scope. No modifications to the subcontractor agreement will be
allowed. Terms and Conditions must be reviewed, signed, and submitted with
your proposal.
* All proposals submitted shall be valid for a period of ninety (90) days after the due
date.
* After award of the contract, the Design Assist Partner acknowledges the right of the
Owner, Architect and Construction Manager to terminate if, Design Assist Partner
does not represent their best interests. The Trade Contractor will be paid for
services rendered during the Pre-construction Service Phase based upon the
approved Pre-construction Service schedule of values. All work completed and paid
for during the Pre-construction phase of the project shall be the property of the
Owner. All completed work associated with the Building information model shall be
returned to the Construction Manager in a format which allows the design team to
access and continue the work if desired. Any pre-purchased equipment ordered
during the pre-construction portion of the project must be ordered in a fashion so
that if a construction contract is not offered to the Design Assist Partner the pre-
ordered equipment must be assignable to a party designated by the Construction
Manager. The Design Assist Partner recognizes the right of the Owner, Architect
and Construction Manager to rebid the Construction Phase of work at the
Construciton document Design Phase if a final guaranteed maximum price cost
cannot be agreed to between the Design Assist Partner and Construction Manager.
2.3 Occupancy:
* Substantial Completion for Kent County Administration building is TBD.
2.4 Project Team:
* Owner: Kent County
* Construction Manager: Clark Construction Company
* Architect: Progressive Companies
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3. DESIGN ASSIST PARTNER REQUIRED SERVICES (Note: this is an overview of DA
services, see front end documents for trade specific scopes of work.)
Bid Categories:
14 - Elevators
Each Design Assist Partner, by providing a proposal, attests that they have read and
understand the Bidding Documents, and that they have visited the site and familiarized
themselves with the local conditions under which the work is to be performed. No plea
of ignorance of conditions that exist, or of any other relevant matter concerning the work
to be performed in the execution of the work will be accepted as justification for failure
to fulfill every detail of all the requirements of the Request for Proposal Documents. The
Design Assist Partner, if awarded the Contract, shall not be allowed any extra
compensation for any reason if the Design Assist Partner did not fully inform himself prior
to the bidding.
The Design Assist Partner will be called upon to provide pre-construction and
construction services to the project in at least the following areas:
* Upon selection, the Design Assist Partner is obligated to work with the Owner
Architect and Construction Manager to maintain the guaranteed maximum price
and project budget.
* Design Assist Partner shall be required to attend all scheduled Design Assist
meetings and huddles. The Design Assist meetings will be held at either the Clark
Construction Offices or Progressive's office or Virtual.
* Provide additional detailed estimates of construction cost consistent with the
ongoing progress and development of the design drawings as necessary to work
with the Owner, Architect and Construction Manager to ensure the final design is
within the cost parameters of the Design Assist Partner guaranteed maximum price.
* Provide value engineering and constructability review, including recommendations
on the feasibility of construction methods, availability of materials and labor, time
requirements for procurement, installation and construction, and other factors
related to cost as another method to manage the budget.
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* The Design Assist Partner should include all work required by or reasonably inferable
from the drawings and or narrative to provide a full and complete working system.
All such work may not be described, shown or indicated on the drawings or in the
specifications and the subcontract may refer to types, quantities and general
arrangements of the various labor, material and equipment required for the work. In
addition, the specifications may not describe or mention every item or work which
may be shown on the drawings or reasonable inferable, and the drawings may not
show all items of work required by the specifications. Each Design Assist Partner will
provide a detailed list of assumptions and clarifications. The list SHALL NOT include
items that are indicated in the Elevator bid package applicable codes, all such items
shall be included within the base price. This document will be reviewed and heavily
considered in the evaluation of award.
* Progressive Companies are the Architect and Engineer of Record. Your cost proposal
is to complete the intent of the documents, not to change it.
* Work with Progressive Companies to ensure that the Contract Documents are
complete to minimize Requests for Information and Change Orders.
* Assist in the development of a master project schedule providing for all major
elements including investigating and recommending a schedule for the purchase of
materials and equipment requiring long lead procurement.
* Project planning and scheduling services including critical path method techniques
and weekly Pull Planning schedule meetings.
* Provide complete construction phase services for the proper administration and
construction of the work.
* Construct the work as defined in the Contract Documents.
* Implement quality assurance program for construction of project.
* Cost control with "open book" sharing of detailed cost information.
* It is our intent that the Design Assist Partner competitively bid out most/all sections
of the work prior to the Request for proposal due date. If the bidding and selection
process cannot be completed prior to the due date include a narrative of which
areas of work, you intend to bid out to second tier trade contractors and what you
intend to self perform.
* The Design Assist Partner shall prepare bid packages and conduct the bid operation
for their second-tier trade contractors. Second tier trade contractors will need to be
approved by Clark Construction prior to award of the subcontracts.
* The Design Assist Partner will work with the Owner, Architect and Construction
Manager to ensure the budget is maintained. It is the Design Assist Partner
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