IFB 2625 Golf Chemicals

INVITATION FOR BID IFB No. 2625
CITY OF PIQUA, OHIO
Purchasing Department
201 W. Water St.
Piqua, Oh 45356 Date: October 7,2026
For further information contact:
Bev Yount, NIGP-CPP, CPPB
Contract & Purchasing Manager
Phone: 937-778-4002
Fax: 937-778-1130
Email: byount@piquaoh.gov
CHEMICALS, FERTILIZERS AND GRASS SEED
FOR ECHO HILLS GOLF COURSE
Sealed bids must be received in the City ofPiqua Purchasing office, 201 W. Water St., Piqua, OH 45356
before: October 28, 2026 @ 2:00 P.M.
Envelopes shall be plainly marked on the outside, lower left-hand corner:
"Bid Proposal #2625 - Golf Chemicals"
User Agency: Echo Hills Golf Course
User Agency Receiving Address: 2030 Echo Lake Dr., Piqua, Ohio 45356
Your sealed written bid is requested for the following:
This bid is to establish a price agreement for Chemicals, Fertilizers and Grass Seed per the attached
specifications and bid document. Prices shall remain firm from January 1, 2027 through December 31,
2027. Please submit one (1) original bid and one (1) copy of your bid.
For additional information on the subject contact: Tim Missimer (937) 778-2084
or tmissimer@piquaoh.gov
For additional information on the bid contact: Beverly Yount (937) 778-4002
or byount@piquaoh.gov
Please submit signed original bid and one (1) copy of the Bid.
Bidder is requested to use the City's bid form that is enclosed, as none other will be accepted.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by sending a stamped self-addressed envelope.
All federal, state, and local laws regarding competitive bidding, anti competitive practices, and conflict of
interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City ofPiqua is exempt from payment of federal excise taxes and state retail sales taxes (Federal Excise
Tax Exemption Certification No. 31-6000136).
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on
same with your bid. Any brand names on our bid form are to establish quality levels and do not indicate
preference.
The City ofPiqua reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept
the bid or bids which the judgment of proper officials, is to the best interest of the City.
The City ofPiqua reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If
you are not in a position to quote, advise to this effect so we may keep your name on our active bid list.
We are not permitted to accept telephone bids or fax bids.

BID to the
City ofPiqua, Ohio
Purchasing Department
Reply To LF.B. No.: 2625 No Later Than: 2:00 P.M. October 28, 2026
The undersigned proposes and agrees to furnish any or all items bid and to deliver them to the specific
destination at the prices stated herein. Note: The following are DELIVERED prices.
Item Unit of Unit Unit
Unit
No. Item Description Wy Measure Material Price Bid Extension
1
Dimension
Manufacturer Bid:
25 Gallons 2x2 Gal. $ $ $
2
Quicksilver
Manufacturer Bid:
4 Bottles 8 oz. bottles $ $ $
3
Encartis Fungicide
Manufacturer Bid:
11 Cases 2x2.5 Gal. $ $ $
4
Imidacloprid
Manufacturer Bid:
10 Cases 2x1 Gal. $ $ $
5
Posterity
Manufacturer Bid: 1 Case 2x 105 oz.
1 Case 1 x 42 oz. $ $ $
3
46-0-0 N08
Manufacturer Bid:
38 Bags 50 Ib. bags $ $ $
7
Tebucanozole
Manufacturer Bid:
4 Gallons 1 Gal. $ $ $
T-Nex (Primo)
3
Manufacturer Bid:
4 Cases 2x2 Gal. $ $ $
9 Chlorothalonil 720 SFT
Manufacturer Bid:
24 Cases 2 x 2.5 Gal. $
10 Phosphite
Manufacturer Bid:
29 Cases 2 x 2.5 Gal. $

Item Unit of Unit Unit
Unit
No. Item Description Qty Measure Material Price Bid Extension
Acelepryn
11 Manufacturer Bid:
2 Cases 1 Gal. $ $ $
Suprado
12 Manufacturer Bid: 2 Cases 2x2.5 Gal.
1 Gallon 2.5 gallon jug $ $ $
Maxtima
13 Manufacturer Bid:
2 Cases 2x2.5 Gal. $ $ $
Scimitar
Manufacturer Bid:
14
2 Bottles 40 oz. bottles $ $ $
Zipline
Manufacturer Bid:
15
10 Cases 2x2.5 Gal. $ $ $
Proxy (Ethaphon)
16 Manufacturer Bid:
4 Cases 2x2.5 Gal. $ $ $
Xzempler
17 Manufacturer Bid: 114 oz.
3 Cases bottles $ $ $
Lexicon
Manufacturer Bid:
18
2 Cases 4x21 oz. $ $ $
19 Triple Crown
Manufacturer Bid:
1 Gallon 1 x 1 Gallon $ $ $
Spray Rig Foam
20 Manufacturer Bid:
4 Cases 1 gallon $ $ $
Aqua Shade
Manufacturer Bid: 12 Gallons 1 gallon $ $ $
21
Anti-Foam
Manufacturer Bid: 2 Cases $ $ $
22
Tetrino
23 Manufacturer Bid:
3 Gallons 1 gallon jug $ $ $
6 Cases 2x2.5 Gal.
Micro Nutrients
4 Manufacturer Bid:
1 2.5 Gal 2.5 Gallon jug $ $ $

Azoxystrobin
25 Manufacturer: ^_,,^ .
6 Gallons 1 gallon jug $
Pylex
26 Manufacturer:
4 Bottles 4 oz. bottles $
Quinclorac
27 Manufacturer: ^ ^_,,___ . .
2 Gallons 1 gallon jug $
Sports Mix
Manufacturer: 6 Bags 50 Ib. bags $
**Please note any discounts or rebates offered on any of these items on an attached sheet if you would
like them to be considered during award determination. **
It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,
sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its
programs, services and activities. With regard to all aspects of your proposal and contract, Contractor
certifies and warrants it will comply with this policy. Please sign and return with your proposal the
Americans with Disabilities Act Compliance Certification and the Drug-Free Workplace
Compliance Affidavit Forms provided.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID
WILL BE IN FULL ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING
THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
All delivery costs are included in this quotation Bidding Company:
regardless ofF.O.B. designation.
Cash Discount Allowed: % 10' Proximo. Address:
Leave blank if your terms are Net 30 days.
City State Zip Code
Deliveiy will be made within _ calendar
days after receipt of order. By:_
(please print or type) Name and Title
Prices quoted will remain firm for acceptance
within 90 calendar days after bid opening unless Signature:
otherwise stated.
Phone No.: /Fax No.:
Fed. I.D. No.:
E-mail Address:

Minimum Specifications
GENERAL
The City of Piqua desires to purchase the above listed chemicals, fertilizers and grass seed. The bid
price shall include all costs related to the requirements of this specification as detailed under various
headings herein. Freight charges and driver time associated with delivery, sampling and determination
of acceptance of the delivery shall be readily and dependably available at the bid price.
MSDS
The bidder shall submit the most recent Material Safety Data Sheets (MSDS) with their bid.
ORDERING
A local, toll-free or collect call arrangement must be provided so telephone orders do not require long
distance charges to be incurred by the City. Although each chemical ordered would normally be
requested at its stated quantity, the City reserves the right to order other volumes. The amounts listed
are approximate quantities and there is no guarantee of any minimum amount being purchased by the
City.
DELIVERIES
Deliveries will be accepted at the proper delivery point between the hours of 7:00 A.M. and 2:00 P.M.
on the day specified by the City when placing the order. The City must pre-approve deliveries at other
times. Deliveiy days are normally Monday through Friday, excluding holidays.
Delivery of supplies shall be made within sixty (60) calendar days after receipt of order, but not before
January 1, 2027 and not after February 28, 2027.
Delivery location:
Echo Hills Golf Course
2030 Echo Lake Drive
Piqua, Ohio 45356

Standard Tenns & Conditions
1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on tile purchase order. If prices
or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is
waived,
2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All
invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure
to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified
otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically
upon muhial agreement of both parties.
3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt
of correct and acceptable invoice, whichever is later.
4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.
When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on
the invoice and supported with a copy of the original freiglit bill.
5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption
Certificate Number is 31 -6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself
or any of your employees.
6. DELIVERIES: Alt deliveries on this order must be in full accordance with specifications, properly identified with the purchase order
number and must not exceed the quantities specified.
7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual
obligations with respect to timeliness, quality and/or any other reason.
8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for
any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you
are in default and you have failed to cure the default within the time specified.
9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible
for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to
tliese Terms and Conditions shall be in writing and signed by both parties.
10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify
and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any
claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or
claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.
11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction aiid/or preparation at
reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder
may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though
such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City ofPiqua
including shipping and transportation cliarges.
12. WARRANTY: You warrant that tlie items and their production or completion shall not violate any federal, state or local laws, regulations or
orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform
strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant
that you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said
warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,
delivery, acceptance or payment by the City ofPiqua.
13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been
delivered to and accepted by the City of Piqua or to an agent or consignee duly designated by the City of Piqua at the location specified on
the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A
packing slip must accompany eacli such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing
slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, tire count or weight by the City ofPiqua or its
agent or consignee is agreed to be final and binding on you with respect to such shipment.
14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,
volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees oftlie
City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses
to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any
way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,
including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other
than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any
subcontractor of yours.
15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance sucli types and such amounts and with
such companies as may be designated by (lie City ofPiqua, which policies shall be written so as to protect (lie City ofPiqua and you from
the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City
ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall prot

(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,
ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,
recruitment or recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically
rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its
option.
20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement between the parties and supersedes all other oral
agreements only when there is no executed contract between the parties. The parties acknowledge and agree that neither of them has made
any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this
purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these
representations in connection with its dealings with the other.
21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in
accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in
connection with, or by reason of this agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the
laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.
22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of,
but shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that
the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in
Miami County, Ohio.
23. GOVERNING DOCUMENT: Should there be any conflict behveen the terms of the executed contract and this purchase order, the terms of
the contract govern.
24. FNDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent
contractors and are not agents and/or employees of the City ofPiqua.
25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the
purchase order.

AMERICANS WITH DISABILITIES ACT COMPLIANCE
CERTIFICATION
As an authorized officer, 1,_
having the title of
of _ _ _ __ with
offices located at _
and as its duly authorized representative, state that effective this _ day of
20._ (date of submission of Bid) that said Contractor and his company is in compliance with
the Americans with Disabilities Act.
Name of Contracting Firm:
Address of Contracting Firm:
Signature:
Printed Name:
Title: __
Date:
Phone: __ Fax:

DRUG-FREE WORKPLACE COMPLIANCE AFFIDAVIT FORM
(O.R.C. -153.03-153.031)
_, the _of.
On behalf of said corporation/company and in accordance with 0,R.C. - 153.01 - 153.031, hereby
swear and certify that _ . is enrolled and in good standing with the
Ohio Bureau of Workers' Compensation Drug-Free Workplace Program, or in a comparable program,
called _, which has been approved by the
Bureau of Workers' Compensation.
I further certify and acknowledge that _ understands
That this compliance form shall be incorporated into and become a part of the contract between the
public contracting authority and _as contractor if the said
corporation/company is the successful bidder on the _Project.
The contractor' hereby additionally certifies, agrees and acknowledged that it is hereby
contractually responsible to the public contracting authority for taking whatever measures are legally
necessary to ensure that it's subcontractors, and any subsequent tier of contractors, are also enrolled
and in good standing with the Ohio Bureau of Workers' Compensation Drug-Free workplace
Program, or with a comparable Bureau approved program, prior to provision of any labor on the
Project by any subcontractor of any tier.
Further Affiant Sayeth Naught.
(signature of Affiant)
(printed or typed name ofAffiant)
For:
(name of corporation/company/contractor)
Its:
(title of Affiant)
STATE OF )
) SS:
COUNTY OF )
Sworn to and subscribed before me, a Notary Public in and for the State i
, on the _day of_, _by
as his/her voluntary act and deed.
(Affiant)
Notary Public

City of Piqua
Invitation to Bid # 2625
Chemical Bid for Golf 2027
Mr. Adam Dillon Mr. Dax Gruber
Mr. Steve Honeycutt
Target Specialty Products Green Velvet dba Heritage
Advanced Turf Solutions
3365 Urbancrest Industrial Dr. Landscape Supply
4660 Journal St.
Urbancrest, OH 43123 2615StewartRd.
Columbus, OH 43228
Adam.dillon@target- Bellbrook OH 45305
shoneycutt@advancedturf.com
specialty.com Dax.gruber@greenvelvet.com
Mrs. Carla Denson SiteOne Landscape Supply
A.M.Leonard Bids Dept.
First Turf and Ornamental
241 Fox Dr. 1385 E. 36th St.
office(a)ftod istributors. corn
Piqua, OH 45356 Cleveland, OH 44114
cody@ftodistributors.com
cdenson(5)amleo.com bids(%SiteOne.com
Dave Haas dhaas@siteone.com
Conserv FS
3962 N 700W
Genesis Green Supply SiteOne Landscape Supply Greenfield, IN 46140
Tim Doran Luke Holcomb Drew White
tdoran@genesisdist.com lholcomb@siteone.com drwhite@conservfs.com
Landscape Supply dba Walker
Supply
WS Connelly 6000 Scott Rd.
John.Kopacz(%walkersupplvinc.com Coraopolis, PA 15108
bobwindsheimer@walkersupplyi
nc.com