City of Hazelwood Mowing & Landscaping Services Agreement

Location:	Missouri
Posted:	Feb 24, 2026
Due:	Mar 9, 2026
Agency:	City of Hazelwood
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

Bids for the CITY OF HAZELWOOD MOWING & LANDSCAPING SERVICES

AGREEMENT will be received by the City of Hazelwood until 9:00 a.m. on Monday, March 9,

2026 at City Hall located at 415 Elm Grove Lane, Hazelwood, Missouri 63042 and will be

thereafter publicly opened and read.

Bid packages are available online at www.hazelwoodmo.org. Please direct any inquiries to Doug

Schnur, Public Works Foreman, at dpschnur@hazelwoodmo.org or (314) 513-5105.

The City of Hazelwood reserves the right to reject any and all bids, to waive any informalities

and to accept the bid that is most advantageous, beneficial or expeditious to the City of

Hazelwood. No bid may be withdrawn for a period of ninety (90) days after bid opening. Bids

may be corrected for clerical or typographical errors at the discretion of the City of Hazelwood,

but not because of an error in judgment.

The Bid Documents must be returned in duplicate in a sealed envelope marked “City of

Hazelwood Mowing & Landscaping Services Agreement”.

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SCOPE

The scope of this project is to provide mowing and landscaping services for various bridge

quadrants, rights of way, and roadway islands within the City of Hazelwood.

Unless otherwise specifically stated in the Contract documents and technical specifications, the

Contractor shall provide and pay for all bonds, insurance, permits, inspections, licenses,

materials, labor, tools, equipment, light, power, water, heat, transportation, testing, supervision,

utility connection fees and other facilities necessary for the execution and completion of work. If

the Contractor, in the course of work, finds any discrepancy between the specifications and

physical conditions of the locality, or any error or omission in the specifications, shall

immediately inform the Public Works Foreman, in writing, and the Public Works Foreman shall

promptly verify the same.

The Contractor shall deliver all improvements embraced in this Contract, complete in every

respect, within the specified time.

The Contractor shall at all times carry on the work in such a manner as to minimize the

interference with use of interior space, traffic, utility and municipal services, and adjoining

property owners’ egress, ingress and use of their property.

The work shall be carried out in such a manner that all physical structures and natural features

are restored to at least as good of condition as they were in before the work was done. It is

understood that where specifications apply, their provisions shall determine the character and

manner of restoration of existing structures and features.

The Contractor shall repair any damage, outside of the scope of work, done to private or public

property to the satisfaction of the Owner of said property and the Contractor thereof shall absorb

the cost.

The term of this contract shall commence after written notice to proceed and terminate two

(2) years after notice to proceed, with a one (1) year renewal option. Start date shall be

April 4, 2026.

Questions concerning this project shall be directed to Doug Schnur, Public Works Foreman, at

dpschnur@hazelwoodmo.org or (314) 513-5105.

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INSTRUCTION TO BIDDERS

1. The City of Hazelwood (CITY) will receive bids from qualified contractors (BIDDERS) for

the CITY OF HAZELWOOD MOWING & LANDSCAPING SERVICES AGREEMENT

for the City of Hazelwood, Missouri. Sealed bids will be accepted until 9:00 a.m., Monday,

March 9, 2026.

2. BIDDERS shall submit their bids on the included “BID FORM” and shall fill in all spaces

requiring unit prices. Failure to do so may disqualify the bid. Bids are to be sent in a sealed,

opaque envelope clearly marked “City of Hazelwood Mowing & Landscaping Services

Agreement”.

3. BIDDERS shall identify the items that will be furnished by brand or manufacturer’s name

and catalog numbers. BIDDERS shall also furnish specifications and descriptive literature.

4. BIDDERS shall exclude Federal Excise Tax and/or Sales and use taxes in their bid prices, as

the City is exempt from these taxes by law. Federal tax exemption certificates will be

furnished if required. BIDDERS are to exclude sales tax from vendors and material suppliers

in their bid prices. The City will provide the Missouri Project Exemption Certificate

authorizing purchasing tax exempt project construction materials.

5. The delivery date(s), or when work will start, shall be stated in definite terms, as they will be

taken into consideration in making the award.

6. BIDDERS shall include with their bids a signed and notarized NON-COLLUSION

AFFIDAVIT, which is part of the bid packet.

7. BIDDERS shall include with their bids a BID BOND, CASHIERS CHECK or MONEY

ORDER in the amount of $1,000.

8. BIDDERS shall include with their bid a CERTIFICATE OF INSURANCE as outlined in the

specifications.

9. All changes in specifications, as herein set forth will be by written addendum only. No oral

changes are authorized and any such communications shall be acted upon at the sole risk and

responsibility of the BIDDER.

10. BIDDERS will acknowledge receipt of any and all addendum on “BID FORM”.

11. Bids may be withdrawn prior to bid opening, but once opened, bids are to be binding for

ninety (90) days following bid opening.

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12. BIDDERS shall tour and become familiar with the CITY as it pertains to this bid and shall

thoroughly understand the “SPECIFICATIONS”, “BID FORM” and “CONTRACT” prior to

the submitting of bids.

13. BIDDERS shall submit their bids in duplicate.

14. Any questions or clarifications pertaining to this proposal should be directed to Doug Schnur,

Public Works Foreman, at dpschnur@hazelwoodmo.org or (314) 513-5105 prior to the

submitting of bids.

15. BIDDERS shall include with their bids on a separate sheet titled “REFERENCES” a list of

all maintenance contracts for entities with contact name and phone numbers for similar work

in St. Louis County. If none exist, the bidder must provide at least three (3) references with

contact names and phone numbers from the closest municipalities served.

16. The CITY reserves the right to waive any informality in the bidding procedure and the right

to refuse any and all bids tendered.

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SPECIFICATIONS

BIDDERS shall provide all necessary equipment, materials, and labor to execute work on all

required areas of the Mowing & Landscaping Services Agreement for the City of Hazelwood,

Missouri in accordance with any federal, state, county or local laws and ordinances within the

City of Hazelwood corporate limits.

270 & JAMES S. MCDONNELL BOULEVARD BRIDGE QUADRANTS (12.54 acres)

1. The Contractor shall provide trash pickup, mowing, trimming, edging, and landscape

maintenance for all areas of the bridge quadrants once per week for the period of April 6,

2026 to December 4, 2026 for the first year, and April 5, 2027 to December 3, 2027 for the

second year.

2. All weeds, high grass, and unsightly plant growth shall be cut to a height of three (3) inches

to three and one half (3 ½) inches.

3. Areas not accessible by mowers or tractors shall be cut using smaller equipment.

4. The Contractor shall remove any trash or debris prior to mowing. Any cut up paper, plastic,

or other trash after mowing shall be collected in trash bags, removed and properly disposed

of in a landfill or recycling center that is approved and licensed to accept such material.

5. Landscape maintenance shall consist of trash pickup in the landscaping and weed control.

6. The Contractor shall mulch flower beds and tree rings and prune all landscaped areas of the

bridge quadrants at the beginning of each season.

CITY PARKS

1. The Contractor shall provide trash pickup, mowing, trimming, edging, and landscape

maintenance for all areas of the following parks once per week for the period of April 6,

2026 to December 4, 2026 for the first year, and April 5, 2027 to December 3, 2027 for the

second year:

a. Friendship Park – 5140 Auriesville Lane (2.36 acres)

b. Red Bud Park – 1623 Cork Court (3.10 acres)

c. Rock Pointe Park – 5153 Auriesville Lane (3.29 acres)

d. Wildflower Park – 5159 Ville Maria Lane (12.39 acres)

2. All weeds, high grass, and unsightly plant growth shall be cut to a height of three (3) inches

to three and one half (3 ½) inches.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	City of Hazelwood Mowing & Landscaping Services Agreement
Category:	Public Works
Status:	Open