Annual Audit Services & Financial Reports
| Location: | Nevada |
|---|---|
| Posted: | Dec 2, 2024 |
| Due: | Jan 9, 2025 |
| Agency: | Nevada Government eMarketplace (NGEM) |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 250068-BM |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 250068-BM (Annual Audit Services & Financial Reports) |
| Issue Date & Time | 12/2/2024 03:00:03 PM (PT) |
| Close Date & Time | 1/9/2025 01:30:00 PM (PT) |
| Question Cut Off Date | 12/12/2024 05:00:00 PM (PT) |
| Notes |
The City of Las Vegas (City) and the City of Las Vegas Redevelopment Agency (RDA) hereby invite qualified firms or individuals (Offerors) to submit written proposals for Professional Annual Audit Services and/or Financial Reports preparation, for both the City of Las Vegas (City) and the City of Las Vegas Redevelopment Agency (RDA).
Persons with a disability may request accommodations or assistance to participate in the solicitation process by contacting Purchasing & Contracts at 702-229-6231 or 7-1-1 (TTY). To insure the City is able to meet your needs, please submit requests at least 2 business days in advance.
|
| Name | Blas Martinez |
| Address |
495 South Main Street
Las Vegas, NV 89101 USA |
| Phone | 1 (702) 229-6005 |
| Fax | 1 (702) 464-7703 |
| bmartinez@lasvegasnevada.gov |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size | |
|
|||
| RFP Instructions.pdf (please login to view this document) |
|
211 KB | |
| Proposal Format and Statement of Work 250068-BM .pdf (please login to view this document) | Proposal Format and Statement of Work. | 203 KB | |
| Sample Contract 250068-BM.pdf (please login to view this document) | Terms, conditions and specifications that will govern any Contract resulting from this RFP. | 307 KB | |
| List of References 250068-BM.pdf (please login to view this document) | Download and save this form prior to filling it out. Upload completed form as Response Attachment 2. | 143 KB | |
| Disclosure of Ownership 250068-BM.pdf (please login to view this document) | Download and save this form prior to filling it out. Upload completed form as Response Attachment 5. | 138 KB | |
| SAMPLE Insurance.pdf (please login to view this document) | Examples of insurance certificates, endorsements and forms that may be required under the contract. | 746 KB |
Attachment Preview
250068-BM
Annual Audit Services & Financial Reports
Issue Date: 12/2/2024
Questions Deadline: 12/12/2024 05:00 PM (PT)
Response Deadline: 1/9/2025 01:30 PM (PT)
City of Las Vegas, Nevada
Contact Information
Contact: Blas Martinez
Address: Purchasing
City Hall
495 South Main Street
Las Vegas, NV 89101
Phone: 1 (702) 229-6005
Fax: 1 (702) 464-7703
Email: bmartinez@lasvegasnevada.gov
Page 1 of 6 pages
Deadline: 1/9/2025 01:30 PM (PT)
250068-BM
Event Information
Number:
250068-BM
Title:
Annual Audit Services & Financial Reports
Type:
Request for Proposal
Issue Date:
12/2/2024
Question Deadline: 12/12/2024 05:00 PM (PT)
Response Deadline: 1/9/2025 01:30 PM (PT)
Notes:
The City of Las Vegas (City) and the City of Las Vegas Redevelopment Agency
(RDA) hereby invite qualified firms or individuals (Offerors) to submit written
proposals for Professional Annual Audit Services and/or Financial Reports
preparation, for both the City of Las Vegas (City) and the City of Las Vegas
Redevelopment Agency (RDA).
Persons with a disability may request accommodations or assistance to participate
in the solicitation process by contacting Purchasing & Contracts at 702-229-6231 or
7-1-1 (TTY). To insure the City is able to meet your needs, please submit requests at
least 2 business days in advance.
Bid Activities
REQUEST FOR TRAINING DEADLINE
12/9/2024 4:30:00 PM (PT)
If an Offeror is unfamiliar with the public solicitation process and would like to obtain training on the submittal process
for this RFP, please contact the Purchasing & Contracts Representative named on the Event Details Tab no later than
the date and time specified, and a training session will be provided.
QUESTIONS DUE DATE
12/12/2024 5:00:00 PM (PT)
QUESTIONS regarding this solicitation must be submitted via the Questions Tab or directed in writing to the
Purchasing & Contracts Representative named on the Event Details Tab. Inquiries should be made no later than the
date and time specified.
RFP CLOSE DATE
1/9/2025 1:30:00 PM (PT)
PROPOSALS SUBMITTED ELECTRONICALLY via NGEM are due NO LATER THAN 1:30 P.M. PACIFIC TIME ON THIS
DATE. “Submitted” means that the Offeror has: 1) provided all required responses and attachments 2) digitally signed
the Proposal on the Response Submission Tab and 3) received a confirmation after clicking the Submit Response
button. After the deadline has passed, the system will not allow Offerors to submit and the server clock will govern.
Partial proposals will not be accepted.
Bid Attachments
RFP Instructions.pdf
Instructions for RFP participation and submittal of Proposals.
View Online
Proposal Format and Statement of Work 250068-BM .pdf
View Online
Proposal Format and Statement of Work.
Sample Contract 250068-BM.pdf
View Online
Terms, conditions and specifications that will govern any Contract resulting from this RFP.
List of References 250068-BM.pdf
View Online
Download and save this form prior to filling it out. Upload completed form as Response Attachment 2.
Page 2 of 6 pages
Deadline: 1/9/2025 01:30 PM (PT)
250068-BM
Disclosure of Ownership 250068-BM.pdf
View Online
Download and save this form prior to filling it out. Upload completed form as Response Attachment 5.
SAMPLE Insurance.pdf
View Online
Examples of insurance certificates, endorsements and forms that may be required under the contract.
Requested Attachments
RESPONSE ATTACHMENT 1 - PROPOSAL
(Attachment required)
Upload Proposal as a single discrete file. Proposal MUST NOT contain confidential information. Refer to "Instructions
to Offerors" and "Proposal Content & Statement of Work" under the Attachments Tab for detailed information on
submitting a Proposal.
RESPONSE ATTACHMENT 2 - LIST OF REFERENCES
(Attachment required)
Upload the completed “References Form’, available on the Attachments Tab. Must include requested information per
Section 2(f) of the "Proposal and Statement of Work" document located in the Attachments Tab.
RESPONSE ATTACHMENT 3 - LOT 1 PRICING PROPOSAL
Upload Pricing Proposal for Lot 1 as a single discrete file. Proposal MUST NOT contain confidential information.
Instructions on content and formatting for the Pricing Proposal are contained in "Proposal & Statement of Work".
RESPONSE ATTACHMENT 4 - LOT 2 PRICING PROPOSAL
Upload Pricing Proposal for Lot 2 as a single discrete file. Proposal MUST NOT contain confidential information.
Instructions on content and formatting for the Pricing Proposal are contained in "Proposal & Statement of Work".
CERTIFICATE - DISCLOSURE OF OWNERSHIP/PRINCIPALS
(Attachment required)
Upload the completed "Certificate - Disclosure of Ownership/Principals" form, available on the Attachments Tab.
OPTIONAL SUPPLEMENTAL INFORMATION
Additional information required to allow effective evaluation of Offeror's Proposal may be uploaded as a single file.
Please DO NOT include advertising materials or brochures. This file should not exceed 5 pages.
Bid Attributes
1 PROJECT OVERVIEW
The City is seeking proposals from qualified firms of Certified Public Accountants to audit its financial
statements and/or prepare financial reports for fiscal years ending June 30, 2025, 2026, and 2027 for
the City of Las Vegas and the City of Las Vegas Redevelopment Agency. The audits shall be conducted
in accordance with General Accepted Auditing Standards accepted in the United States of America (as
defined under Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial
Statements – and Management’s Discussion and Analysis – for State and Local Governments)
(including a federal financial assistance audit, as required by Title 2 U.S. Code of Federal Regulations
Part 200). The number of funds, programs and thresholds are subject to change. Reference additional
information under the Attachments Tab for specific requirements, terms and conditions.
2 ACKNOWLEDGEMENT OF DESIGNATED CONTACT
All inquiries regarding this solicitation must be directed to the Purchasing & Contracts Representative named on the
Event Details Tab. Participants acknowledge that communication with non-purchasing City staff during the period
beginning with issuance of the solicitation and ending with award of a Contract or cancellation of the solicitation may
result in disqualification.
Acknowledged
(Required: Check if applicable)
Page 3 of 6 pages
Deadline: 1/9/2025 01:30 PM (PT)
250068-BM
3 ACKNOWLEDGEMENT OF TERMS, CONDITIONS AND SPECIFICATIONS
Bidder acknowledges and agrees to the terms, conditions and specifications of this Solicitation without
exception. SHOULD A BIDDER BE SELECTED FOR AWARD, ANY RESULTANT CONTRACT SHALL CONTAIN THE
TERMS AND CONDITIONS SET FORTH IN THE ATTACHED CONTRACT.
Acknowledged
(Required: Check if applicable)
4 OFFICIAL SOLICITATION DOCUMENTS
Solicitation Documents obtained from any source other than NGEM may not be accurate or complete and each
Offeror assumes all risks by its reliance on such documents. Any Offeror who has not obtained Solicitation
Documents from NGEM may not be notified of Addenda issued by the City, which could contain material changes
such as additions or changes to the scope of work, extensions of time, etc.
Acknowledged
(Required: Check if applicable)
5 ACKNOWLEDGEMENT OF ADDENDA
Offeror acknowledges responsibility for ascertaining the issuance of any and all Addenda via NGEM prior to the
Close Date, and agrees to comply with all terms, conditions and specifications contained therein.
Acknowledged
(Required: Check if applicable)
6 FINANCIAL REPORTS
Proposer acknowledges responsibility for reviewing past City of Las Vegas Annual Comprehensive Financial
Reports as reference for the engagements scope and size. Reference the Proposal Format and Statement of
Work under the Attachments Tab.
Acknowledged
(Required: Check if applicable)
7 METHOD OF AWARD
This RFP is a solicitation subject to evaluation and/or negotiation and is exempt from the requirement to award to
the lowest responsive and responsible bidder. The City reserves the right to take into consideration factors other
than price when evaluating Proposals. Offeror acknowledges a pricing proposal may be submitted for Lot 1 and/or
Lot 2. Award, if any, will be for the most advantageous Proposal/Offer in the best interest of the City of Las Vegas.
Offeror acknowledges review of the “Instructions to Offerors” and “Proposal Format & Statement of Work”, available
under the Attachments Tab, and understands and accepts this RFP award criteria.
Acknowledged
(Required: Check if applicable)
8 MINIMUM REQUIREMENTS FOR AWARD
The successful responding Offeror must meet the following minimum requirements for the awarding of a contract
pursuant to the provisions of NRS 332: (i) compliance with the stated requirements of the Solicitation documents,
and (ii) submittal of all requested information in accordance with the Solicitation documents, including evidence of
the specified qualifications, experience and performance history.
Acknowledged
(Required: Check if applicable)
9 CONTRACT TYPE
The Sample Professional Services Contract is provided under the Attachments Tab and should be thoroughly
reviewed. SHOULD AN OFFEROR BE SELECTED FOR AWARD, ANY RESULTANT CONTRACT SHALL CONTAIN
SUBSTANTIALLY THE TERMS AND CONDITIONS SET FORTH HEREIN.
Acknowledged
(Required: Check if applicable)
Page 4 of 6 pages
Deadline: 1/9/2025 01:30 PM (PT)
250068-BM
1 PERFORMANCE PERIOD
0 It is intended that the initial performance period will be three (3) years, with up to two (2) one-year options for
renewal The City reserves the right to exercise an option to temporarily extend the Contract term for up to one
hundred eighty (180) calendar days from expiration date, for any reason.
Acknowledged
(Required: Check if applicable)
1 INSURANCE DEDUCTIBLES
1 Do the Bidder's insurance deductibles meet the requirements of the Insurance clauses contained in Contract
Section D - Special Conditions (see sample Contract under the Attachments Tab)? Bidders selecting 'No' must
provide the details requested below in Insurance Deductible Increase Request.
Select Yes; Contract deductible requirements will be met
No; alternate deductible amounts provided below
(Required: Check only one)
1 INSURANCE DEDUCTIBLE INCREASE REQUEST
2 Indicate actual deductible amounts for each insurance type where those amounts exceed the requirements of the
sample Contract. In accordance with the Insurance clauses contained in Contract Section D - Special Conditions,
the City will review the request and determine if the requested deductibles or self-insured retentions are acceptable.
The City may request an audited financial statement for review.
(Required: Maximum 200 characters allowed)
1 INSURANCE CONTACT INFORMATION
3 Provide the name, phone number and email address of a responsible individual within your company who will
coordinate insurance matters.
(Required: Maximum 300 characters allowed)
1 PUBLIC RECORDS
4 Proposals will become public records following recommendation to award. Offeror must not allege that information is
proprietary by incorporating “confidential” or “proprietary” stamps in the proposal body, headers, or footers, nor
include confidential/proprietary information in any sections of the Proposal. Requirements for submitting confidential
information can be found in Section 8 of the “RFP Instructions” document under the Attachments Tab and any
such submission shall not be done through NGEM.
Acknowledged
(Required: Check if applicable)
1 CERTIFICATION - NO ISRAEL BOYCOTT (Applicable to contracts with an estimated annual amount
5 over $100,000)
The Successful Offeror will be required to certify they are not boycotting the State of Israel. By signing any Contract
as a result of this Solicitation, Offeror certifies that it is not engaged in, and agrees for the duration of the Contract
not to engage in, a boycott of the State of Israel as defined in NRS 332.065.
Acknowledged
(Required: Check if applicable)
Page 5 of 6 pages
Deadline: 1/9/2025 01:30 PM (PT)
250068-BM
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