Invitation to Bid Lee County Recreation Event Center and Pickleball Complex Building

Invitation to Bid

Lee County Recreation Event Center

and Pickleball Complex Building

RFP #102926

The Lee County Board of Commissioners is accepting sealed written bids from qualified vendors for a project to include the construction of a Recreation Event Center Building with associated site work, parking, infrastructure and an open-air covered pickleball facility, located at 231 State Route 3, Leesburg, Georgia 31763. Conceptual design plans, contract information, bid form, and other information are enclosed. All work completed shall be per County standards and all local and state adopted codes as applicable.

There will be a Mandatory pre-bid meeting on Tuesday, September 29, 2026, at 10:00am in the Opal Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North, Leesburg, Georgia 31763. All bidders must attend the pre-bid meeting to submit a bid.

If you choose to submit a written bid on this project, your sealed bid must be marked "Lee County Recreation Event Center and Pickleball Complex" and delivered to the Lee County Clerk's Office at the T. Page Tharp Building located at 102 Starksville Avenue North, Leesburg, Georgia 31763 no later than 10:00am on Thursday, October 29, 2026. All bids will be opened during a public bid opening at 10:05am on Thursday, October 29, 2026, in the Opal Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North, Leesburg, Georgia 31763. The public is invited to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.

Bidders are required to examine all maps, plans, drawings, specifications and data mentioned in the specifications, contracts, or proposals on file with Lee County at 102 Starksville Avenue North Leesburg, Georgia, or at such other location or locations established by Lee County from time to time with respect to such proposed project. No plea of ignorance of conditions that exist or that may exist after the date of these instructions, or of any conditions or difficulties that may be encountered in the execution of the work under any contract issued hereunder, resulting from the bidders failure to make the necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the successful bidder to fulfill in every detail all requirements of any contract issued hereunder. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation, change orders, or an extension of time to complete the required work under the contract issued hereunder.

Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to the aforementioned date and time, will be disqualified. Contractors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the contractor. Failure to comply with the written requirements for this project may result in disqualification of the submittal by the Lee County Board of Commissioners.

The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard informalities or irregularities in the Bids received. There will be no addendums to the contract once the contract has been accepted and signed, unless initiated by the County. If additional information is needed, please contact, Jeremy Morey, Recreation Director at (229) 759-6047 or . The Lee County Board of Commissioners is an Equal Opportunity Employer.

In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or appropriate, such corrections or amendments shall be issued by the Lee County Board of Commissioners in written addenda issued prior to the due date for proposals. Potential Bidders should not rely on any representations, statements or explanations other than those made in this document or in any addenda to this document. Where there appears to be a conflict between this Invitation to Bid and any addenda issued, the last addenda issued will prevail. Addenda will be published on the Lee County Board of Commissioners' website at . Potential Bidders are encouraged to check such website regularly for immediate access to issued addenda.

All expenses involved with the preparation and submission of the Invitation to Bid to the Lee County Board of Commissioners, or any work performed in connection therewith is the responsibility of the Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document unless clearly and specifically noted otherwise in the proposal.

The Lee County Board of Commissioners operates with a five (5) member County Commission. It is possible that Bidder(s) may need to make one or more appearances at County Commission meetings to answer questions or present results. The documentation provided herein is intended to provide a common methodology of development and basic technical skills for proposal purposes. The Lee County Board of Commissioners shall select the most suitable option at the time of approval.

Your written bid must include at a minimum:

Completed attached bid form with total cost of services

A bid bond, or an irrevocable letter of credit, or a cashier's check in the amount of 5% of the bid amount, payable to the Lee County Board of Commissioners, from a company authorized to do business with the State of Georgia

Written oath stating that the contractor has not restricted competitive bidding with an authorized signature, attached

In addition, the successful contractor shall submit the following items within ten calendar business days of written notification from the county of the bid award:

Proof of worker's compensation insurance if required by Georgia law

Proof of general liability insurance in the amount of at least $1,000,000.00 naming Lee County Board of Commissioners as an additional insured

Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming Lee County Board of Commissioners as an additional insured

A Performance Bond in the amount of the bid. The Performance Bond shall be payable to the Lee County Board of Commissioners from a company authorized to do business in the State of Georgia.

A Payment Bond in the amount of the bid. The Payment Bond shall be payable to the Lee County Board of Commissioners from a company authorized to do business in the State of Georgia.

The following forms provided by the County must be completed by the contractor upon notification of

award and returned to the County:

Written certification that the contractor operates a drug free workplace in accordance with O.C.G.A. 50-24-1 through 50-24-6.

Completed SAVE Affidavit

Completed Contractor's Affidavit

Completed Sub-Contractor's Affidavit, if applicable

Once all required forms are received, the County will prepare and provide a contract, which must be signed within 10 calendar days of receipt. Upon signing/acceptance of said contract, the contractor will receive a notification that they may proceed with project.

Contract Information

The Contractor Shall:

Verify the quantities of materials needed

Additional project details will be provided at the Mandatory Pre-Bid Meeting. Please include the cost for the following items in the item unit price on the provided bid form, but not limited to:

Design and Construction of a Recreation Event Center and Pickleball Complex in accordance with the attached plans (See Exhibit A).

Provide plans and written schedules to the Parks and Recreation Director prior to work commencing.

Be responsible for cleaning up respective areas upon completion of installation.

Perform all work on this project in accordance with County standards and adopted codes.

Maintain all aspects of the project until the Board of Commissioners accepts the project.

Repair any damage done to County property created during the course of work.

Submit final construction plans on this project within 120 calendar days of written notification from the county to proceed.

Complete all work on this project by 5:00pm, 365 days from the time the notice to proceed is issued, or liquidated damages of $100.00 per day will be assessed against the contractor. An extension of time may be granted by Lee County, in its sole and absolute discretion, beyond the deadline for project completion, in the event, during the course of the performance of the contract, the work by the contract cannot be performed as a direct result of inclement weather. No liquidated damages will be charged or payable with respect to any day that Lee County determines that the contract work cannot be performed due to inclement weather, and the date for completion shall be extended day for day for each day that it is determined that the contractor is unable to perform due to inclement weather.

Use only the attached bid form, the information provided in this RFP, and any properly issued written addenda in preparation of your bid.

PROJECT SUMMARY

Lee County Board of Commissioners ("County") is requesting competitive proposals from qualified design-build firms to provide the design, engineering, permitting, fabrication, delivery, erection, construction, and completion of a new Recreation Event Center and associated Pickleball Complex using pre-engineered metal building systems (PEMB) where appropriate.

The County has prepared preliminary conceptual drawings and a design program to communicate the desired size, layout, uses, and relationship of the facilities. Proposers are expected to use these materials as the basis for developing a complete, code-compliant, constructible, and cost-effective proposal. This project will consist of a design-build turnkey Recreation Event Center and covered pickleball complex totaling approximately 52,164 SF for the Lee County Board of Commissioners. The event center portion will be approximately 17,360 square feet and will also house the future offices of the Lee County Recreation Department. The covered open-air 12 court Pickleball Complex should be connected to the event center and will be approximately 34,804 square feet. This structure will be constructed on land located at 231 State Route 3, Leesburg, Ga 31763. The project will include site development including utility extensions, an asphalt drive, and a parking lot as shown in this RFP.

PROJECT DIMENSIONS

Lee County intends for the Design-Builder's proposal to include all site and civil work necessary to deliver a complete, code-compliant project.

PROJECT INTENT AND CONCEPTUAL DOCUMENTS

The conceptual plans included as Exhibit A are provided to communicate the County's desired project, approximate dimensions, general configuration, functionality, and aesthetic intent. They are conceptual only and are not construction documents.

The selected design-builder will be responsible for converting the concepts into complete architectural and engineering documents, including all professional seals required by Georgia law, code compliance, permitting, coordination, fabrication/shop drawings, and construction. Alternative designs and recommendations should be presented during this time period.

ANTICIPATED DESIGN-BUILD SCOPE

Civil design using provided survey.

Architectural design and coordination of the County's intended building design.

Structural engineering, including PEMB engineering, foundations, slabs, and covered court

structure.

Mechanical, electrical, plumbing, fire protection/life-safety design and construction.

Code analysis, ADA compliance, energy-code compliance, and permitting.

Pre-engineered metal building fabrication, delivery, and erection.

Exterior envelope, roofing, insulation, doors, windows, canopies, interior and exterior finishes.

Building finishes including walls, ceilings, restrooms, concession/kitchen, pro shop,

office/storage/support

areas, and other programmed spaces.

HVAC, plumbing, electrical service distribution, lighting, controls, and required systems within the

contracted work.

Building-specific foundations and concrete slabs.

Pickleball court construction, surfacing, striping, nets, fencing, gates,12-(8ft) aluminum benches,

led lighting, fans and accessories as included in the selected scope.

Covered pickleball structure.

Building landscaping to include 2- 20ft landscaped beds to the immediate sides of the building's

front main entrance, please do not include any shrubs or large trees. Small plants, small trees

and ground cover are acceptable. Complete building frontage and disturbed areas with sod.

Irrigation to be provided for landscaped areas.

Construction of an entrance road, a 150 space parking lot, sidewalk, required utilities and

stormwater/E&S improvements.

Security alarm for the event center building.

Camera system for the event center building and covered open-air pickleball facility.

Testing, inspections, commissioning as applicable, closeout documents, warranties, and

assistance obtaining Certificate of Occupancy.

PROPOSAL CONTENTS

1. RELEVANT CONSTRUCTION EXPERIENCE (PEMB, Similar Recreation, Event center) 15%

At least three (3), preferably five (5), comparable projects completed within the last ten years,

including photos, owner contact, completion date, original and final contract values, and description.

2. QUALIFICATIONS AND EXPERIENCE OF PROPOSED TEAM 15%

Furnish an organizational chart for your firm's proposed team for this project. Identify any major

Subcontractors, they amount of time they will be assigned to the project and their specific assignments, resumes

and experience. Please include detailed resumes of the relevant on-site management team that is proposed for the project (both Project Manager and Superintendent).

3. PROJECT UNDERSTANDING AND DESIGN BUILD APPROACH 20%

The Contractor should provide a clear, project-specific narrative demonstrating their understanding of the project scope, goals, site conditions, key challenges, and Owner's expectations. Contractor should also identify any assumptions made during the preparation of this bid. The Contractor should also identify anticipated project risks and constraints with the project.

4. PROPOSED TECHNICAL SOLUTION/ PEMB SYSTEM QUALITY 10%

Proposed PEMB manufacturer/system, major materials, warranties, and relevant specifications.

5. SCHEDULE AND AVAILABILITY 10%

Preliminary project schedule from Notice to Proceed through design, permitting, fabrication, erection,

substantial completion, and closeout.

6. PRICE AND OVERALL VALUE 25%

Bid form and line-item cost breakdown will be considered.

7. LOCAL OPTION PREFERENCE 5%

Identify the location of the principal office. Offices located either within Lee County or within a city/county contiguous to Lee County will qualify.

EXHIBITS

Exhibit A - Lee County Recreation Event Center and Pickleball Complex Conceptual Drawings

Exhibit B - Site Location and Conceptual Layout

Exhibit C - Site Survey

Invitation to Bid

Lee County

Recreation Event Center and Pickleball Complex

RFP #102926

Bid Form

Name of Bidder/ Vendor:

Contact Person:

Mailing Address:

Telephone:

Email:

It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder's acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties. No addendums will be allowed unless initiated by the County.

The construction of an Event Center and Pickleball Complex at 231 State Route 3, Leesburg, GA 31763.

Note: Bidders to fill out accompanying cost breakdown tables as well.

Authorized Signature: ________________________

Title: _________________________

Name Printed: _______________________________

Date: ________________________

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that I have not directly or indirectly entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

Authorized Signature: ____________________________________________________

Name Printed: __________________________________________________________

Name of Company: ______________________________________________________

Date: _____________________________