FY 2027 Patching and Repair Project

INVITATION TO BID
City of Walnut Grove will accept sealed bids in response to this Invitation to Bid. This Invitation
to Bid is subject to the instructions, conditions, specifications, addenda, and other elements,
included herein and those incorporated by reference.
ISSUE DATE: September
BID TITLE:
CONTACT:
TELEPHONE:
11, 2026
FY 2027 PATCHING AND REPAIR PROJECT
Aaron Wadley, Engineer
706-318-5425
E-MAIL ADDRESS: AARON@TV-ENG.COM
BID OPENING: MONDAY, OCT 14TH @ 11 AM
LOCATION: Walnut Grove City Hall
2581 Leone Ave.
Loganville, GA 30052
Copies of this solicitation may be obtained from the City of Walnut Grove website:
https://www.cityofwalnutgrove.com/1204/Procurement
Bids must be received by City of Walnut Grove on or before the bid opening (bids received after
that time will not be considered), at which time the bids will be publicly opened and read aloud.
SUBMIT ONE ORIGINAL AND ONE COPY in sealed envelope. Bids may be accepted via mail or
parcel but will not be considered if not received by bid opening.
Contractor may use their own forms for subs, references, or bid tabulation, but all wording herein
will be considered the contract language. All bids must be signed. Unsigned bid forms or bid
proposals will not be considered.
Bids will only be accepted from contractors prequalified by the Georgia Department of
Transportation

City of Walnut Grove
Construction Specifications
and
Contract Documents
FY 2027 PATCHING AND REPAIR PROJECT
Prepared By:
Terra Via Engineering
Madison, Georgia
706-318-5425
Contact: Aaron Wadley, PE
aaron@tv-eng.com

INSTRUCTIONS TO BIDDERS
The City of Walnut Grove will accept bids for FY 2027 PATCHING AND REPAIR PROJECT. Bids will
be received in sealed envelope by City of Walnut Grove on or before start of bid opening, at which
time the bids will be publicly opened and read aloud. Bids received after that time will not be
considered.
All bids must be made on the forms included in this solicitation. Forms may be replicated but
must remain in similar layout/style. All bids must be signed. Unsigned bid forms or bid proposals
will not be considered.
All bidders must satisfy themselves by personal examination of the locations of the proposed
work, by examination of the Specifications and requirements of the work and the accuracy of the
estimate of the quantities of the work to be done, and shall not at any time after the submission
of a bid dispute or complain of such estimate nor assert that there was any misunderstanding in
regard to the nature or amount of work to be done. The City will not be responsible for bidders'
errors and misjudgments, nor any information on local conditions or general laws and
regulations.
The Documents and Specifications contain the provisions required for the construction of the
project. No other information obtained from any officer, agent, or employee of the City on any
such matters shall in any way affect the risk or obligation assumed by the Contractor or relieve
Contractor from fulfilling any of the conditions of the contract, unless issued as a formal addenda.
A Bid Bond in a commercially standard form from a Surety Company acceptable to the County,
payable to City of Walnut Grove with power of attorney must accompany each bid equal to five
(5) percent of the total amount of the Base Bid. As soon as the bid prices have been compared,
the City will return the Bid Bond of all except the two lowest responsible bidders. When the
contract is awarded, the bonds of the unsuccessful bidder(s) will be returned. Bidders not
present at time of opening may pick up the bid bond from Walton County.
Proposals which are incomplete, unbalanced, conditional, or obscure or which contain additions
not called for, erasures, alterations or irregularities of any kind or which do not comply with the
INFORMATION FOR BIDDERS may be rejected at the option of the County. The City reserves the
right to reject any and all bids or to accept any bid. City of Walnut Grove reserves the right to
cancel and rebid for any reason.
A bidder may withdraw any proposal he has submitted at any time prior to the hour set for the
closing of the bids, provided the request for withdrawal is signed in a manner identical to the
proposal being withdrawn. No withdrawal or modification will be permitted for 30 days after the
hour and date designated for opening the bids.
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FY 2027 Patching and Repair Project
City of Walnut Grove

The included PROPOSAL BID TABULATION FORM lists the various divisions of construction
contemplated in the Specifications, together with an estimate of the units of each. With these
units as the basis, the bidder will extend each item, using the cost he inserts in the unit column.
Any total cost found inconsistent with the unit cost when the bids are examined will be deemed
in error and corrected to agree with the unit cost that shall be considered correct.
The Bidder agrees to maintain a cumulative total of quantities of work installed and work
remaining to be performed and shall take all precautions as necessary to prevent installation of
quantities with total values exceeding the contract price. The Bidder also agrees that under no
circumstances will he be paid any sum above the contract price without a written contract change
order.
Questions and Explanations
All questions or explanations requested by Bidders shall be submitted in writing to the City
Engineer in ample time to permit consideration before the bid date. Necessary replies will be
recorded as Addenda and provided to all Bidders, and receipt thereof shall be acknowledged on
the proposal. Bidders shall check with the City prior to bid opening to secure any Addenda that
may affect bidding. Oral instructions will not be given and do not form a part of the Bidding
Documents. Questions shall be submitted to: aaron@tv-eng.com
Project is a Unit Price Contract based on prices stated on PROPOSAL BID TABULATION FORM.
Contractor will be paid based on quantities installed and measured and their unit prices.
All bid proposals must include one original and one copy of the following (complete and
signed):
1. Proposal Signature Page
2. Addendum Acknowledgement
3. Bidder Qualifications and References
4. Bid Bond for 5% of the total bid
5. Proposal Bid Tabulation Form
6. List of all Sub-contractors and work to be performed
7. Proof of Insurance
8. Proof of Worker's Comp for all Subcontractors
9. Federal E-Verify
The successful bidder must provide the following, in accordance with the contract documents
within 7 days of a winning bid:
1. Performance-Payment Bond for 100% of the total Base Bid amount with Power of
Attorney.
2. W-9 Form, if a new vendor
3. Certificate of Insurance naming City of Walnut Grove as additionally insured with
any exclusions listed, including: General Liability, Worker's Comp, Auto Insurance
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FY 2027 Patching and Repair Project
City of Walnut Grove

PROPOSAL SIGNATURE PAGE
I, the undersigned, do hereby agree to the terms and conditions provided in this solicitation.
Name of Company:
______________________________________________________________
Georgia Contractors License Number (if applicable):___________________________
Address: ____________________________________________________
____________________________________________________
____________________________________________________
Telephone Number: ___________________ Fax Number: _____________________
E-mail Address: _________________________________________________________
ADDENDUM ACKNOWLEDGEMENT. Acknowledgment is hereby made for receipt of all addenda
issued for this solicitation, the provisions of which are incorporated herein.
Addendum No. ______ Date Issued: _________________
Addendum No. ______ Date Issued: _________________
Addendum No. ______ Date Issued: _________________
Addendum No. ______ Date Issued: _________________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________________
Title: _______________________________________________
Signed, this _________ day of _________________, 2026.
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FY 2027 Patching and Repair Project
City of Walnut Grove

DESCRIPTION OF WORK
Patch only and/or Mill / Patch / Inlay
All asphalt required to include hydrated lime.
Locations will be designated by the Engineer. In addition to the current edition of the Georgia
Department of Transportation Standards Specifications and Special Provisions, this work shall
also be performed according to the following Special Conditions.
* CONTRACTOR WILL REMOVE ALL TRASH AND DEBRIS DAILY, FAILURE TO
COMPLY MAY RESULT IN LIQUIDATED DAMAGES
* Hierarchy of documents:
Contract
o
Addenda
o
ITB Specifications
o
GDOT Specifications
o
Any exceptions will be at the discretion of the Engineer, in writing.
o
Inspector can stop work for safety or non-compliance but cannot change the
o
scope of work, unless in writing by the engineer.
* Contractor and/or Subcontractor shall be responsible for all layouts. The costs for layout
shall be included in the overall bid price.
* TESTING
All required testing shall be performed by the Contractor and/or Subcontractor.
o
Final payment will not be made until all tests results have been provided to City
of Walnut Grove or Representative. The costs of all testing shall be included in
the overall bid price. Testing, at a minimum, will include 2 cores per road,
equally spaced, with depth of layers and photo report confirmation. Cores should
be labeled and preserved until final payment. 10% of cores should be analyzed
for material composition and density, as applicable. All cores removed will be
backfilled with compacted asphalt or cold patch.
Cores should be taken in areas of widening or patching when possible.
o
Cores may not be required on roads that do not receive patching.
o
* TRAFFIC CONTROL to follow GDOT 150
ITEM 150 TRAFFIC CONTROL WILL BE INCLUDED IN THE OVERALL PRICE
o
PER TON.
All temporary traffic control to follow MUTCD Chapter 6.
o
Aggregate surface coarse to be used to redress driveways as directed
o
For this project, the advance warning signs specified in Subsection 150.3.04
o
shall be portable signs. These signs shall be placed only during times that
construction is in progress and/or as conditions warrant as directed by the
Engineer. Signs shall be removed at all other times.
Temporary markings will replace all pavement markings to be paid for under
o
traffic control.
* PATCHING PER GDOT 402
Bituminous Patching to be 220#, 330#, 440#, 550#, AS DIRECTED BY THE
o
ENGINEER, placed material unless otherwise directed by engineer, no additional
payment to be made for paving depths greater than directed.
Engineer may require additional depth or reduce the depth.
o
All patching to be paid by the unit price.
o
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FY 2027 Patching and Repair Project
City of Walnut Grove

Patching unit cost to include labor and material for milling, tack, and paving for
o
this scope of work.
Prior to work, existing shoulders shall be bladed no lower in elevation than the
o
existing pavement or shoulder and made to drain. All clippings will be spread
evenly or hauled away. Any areas cut lower than the existing asphalt are to be
repaired immediately and shoulder recompacted. All costs associated with this
work shall be included in the overall bid price.
Patching over 4" will be completed in two lifts with the top lift being 9.5 mm or
o
12.5 mm.
* TACK PER GDOT 413
Tack below OGI will be at the upper limit permitted by GDOT. All nozzles must spray an
o
even distribution across the tacked area. Streaking or non-pressurized distribution will
not be permitted. Emulsified or bituminous tack coat will be accepted in accordance
with 413.
Tack is already included with the per ton pay item for patching and widening per GDOT.
o
* STRIPING AND MARKING PER GDOT 652 AND/OR 653
All existing RPMs shall be removed prior to paving operations. All costs
o
associated with this work shall be included in the overall bid price.
All markings will be replaced in kind
o
All existing pavement markings shall be replaced as 5" paint pavement markings for the
o
full length of operations. Temporary markings may be 4".
Existing speed tables to be restriped.
o
* MILLING
All milling to be at a depth as directed by the engineer but is generally expected
o
to be 1-2 inches at the edge and 0-1.5 inches at centerline.
Milling for patching will be included in the per ton patching cost and will not be
o
compensated separately
Walnut Ct. to be compensated as patching but will be fully milled and replaced.
o
Contractor to preserve the existing speed tables by milling 1" at edge of speed
o
table for tie-in.
* UNLESS SPECIFICALLY WRITTEN IN THIS SCOPE OR DIRECTED IN WRITING ALL
WORK WILL CONFORM TO GDOT SPECIFICATIONS, STANDARDS, AND
PROCEDURES.
* City of Walnut Grove reserves the right to remove any portion or scope of work from the
contract for any reason.
* City of Walnut Grove reserves the right to add limited scope to the contract, provided it is
similar to the contract scope, including new roads or road. Road sections shorter than
roads on this contract or that contain cul-de-sacs are subject to contractor negotiation.
Roads added may be subject to a negotiated completion date.
* This work is both funded by GDOT LMIG and local SPLOST. Contractors are
encouraged to report illegal price fixing or bid-rigging and may do so anonymously. City
of Walnut Grove will cooperate with the state of Georgia to investigate such claims.
Sub-contractors listed as conflicted in the addenda may not be utilized in this contract. Failure
to comply may result in the bid being deemed non-responsive. All subcontractors are subject to
City approval, the City has the right to reject any sub-contractor prior to work commencing or for
performance during work. The Contractor is fully responsible for the performance of its sub-
contractors and must supervise all work performed under this contract.
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FY 2027 Patching and Repair Project
City of Walnut Grove

On Street
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FY 2027 Patching and Repair Project
City of Walnut Grove
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Park Street 24.0 6,018 2 155,162 6,018 1.14 17,240 B
Church Way 20.5 1,589 32,575 1,589 0.30 3,619 B
Greenhill Way 21.0 2,728 57,288 2,728 0.52 6,365 C
Valley Drive 21.0 1,192 25,032 1,192 0.23 2,781 C
Woodland Circle 21.0 959 20,139 959 0.18 2,238 C
Walnut Court 18.0 312 5,616 312 0.06 624 F

PROPOSAL BID TABULATION FORM
CITY OF WALNUT GROVE
FY 2027 Patching and Repair
In compliance with your legal Notice to Bidders for the above referenced project, in Walton
County, the undersigned bidder, a corporation organized and existing under the laws of the State
of _________________, or a partnership of ____________________ or an individual doing
business as __________________________ of the City of____________________, State of
__________________, having examined the specifications and contract forms thereto attached,
and being fully advised as to the extent and character of the work to be performed, and the
equipment to be furnished, hereby proposes to furnish all labor, tools, material, plant and
equipment necessary for the Project.
The quantities presented in the Proposal Bid Tabulation Form are for bidding purposes and
comparison only.
City of Walnut Grove does not guarantee that the City will issue any work orders for any project
under this contract.
NO. TIThEeM bidder shall comDpESleCRteIP aTIlOl tNables below toQ eUsAtaNbTlIiTsYh bUidN. I T UNIT PRICE TOTAL
1 150-1000 TRAFFIC CONTROL, INCL STRIPING 1 LS
REC ASPH CONC PATCHING, INCL BITUM
2 402-1802 542 TN
MATL & H LIME
REC ASPH CONC 9.5 MM SP, TYPE 1,
3 402-3101 51 TN
BLEND 1, INCL BITUM MATL & H LIME
MILL ASPH CONC PVMT, VARIABLE
4 432-5010 32,868 SY
DEPTH
5 SPEED TABLES, NEW LOCATIONS 2 EA
BID TOTAL
TOTAL BASE BID___________________________________________________________
DOLLARS
________________________
Contractor Initial & Date
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FY 2027 Patching and Repair Project
City of Walnut Grove

The undersigned further proposes to perform all work and furnish all equipment in accordance
with the specifications and contract stipulations thereof, within the time limit specified, for the
price so stated above.
Bidder understands that the City reserves the right to reject any or all bids, or portions thereof,
and to waive any informality in bidding.
The bidder agrees that his bid shall be good and may not be withdrawn for a period of thirty (30)
days after the scheduled closing time for receiving bids.
Upon receipt of written notice of acceptance of this bid, Bidder will execute the enclosed formal
contract and deliver insurance coverage as required by the INFORMATION FOR BIDDERS within
ten (10) business days of notice.
BIDDER/CONTRACTOR
Name of Company: __________________________________________________________
Contractors License Number: _____________________________________
Address: _____________________________________________________
_____________________________________________________
_____________________________________________________
Telephone Number: _____________________
Fax Number: _____________________
E-mail Address: _________________________________________________________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________________
Title: _______________________________________________
Signed, the _______ day of ______________________, 2026.
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FY 2027 Patching and Repair Project
City of Walnut Grove