On-Call Creative Services

Request for
Qualifications
For
City of Decatur, GA
On-Call Creative Services
Responses to be Received By:
September 24, 2 0 2 6
Return To:
Renae Jackson
Equity & Engagement Director
City of Decatur
509 N. McDonough Street Decatur,
GA 30030
Renae.jackson@decaturga.com

Request for Qualifications: City of Decatur On-Call
The City of DecaCturre, aGteiovregi Sa e("rtvheic Ceitsy ") will receive statements of qualification for on-call creative
services for the City until 4 p.m., on Thursday, September 24, 2026, at the following address:
Attn: Renae Jackson, Equity & Engagement Director
City Manager's Office City of Decatur
509 North McDonough Street Decatur, Georgia 30030
Introduction:
The City seeks to establish multiple on-call contracts to provide a range of creative services at a
reasonable cost. Individual consultants or firms are invited to submit their qualifications to provide
graphic design and photography services, which may consist of one or both of the following:
* Graphic design consultant/firms: to provide graphic design services including, but not
limited to, creative design, development of promotional materials, production management,
concept development, creating and executing concepts for print and various digital platforms
(City's website, mobile applications, social media, etc.).
* Photographers: to capture photos for print and use on all digital media channels including,
but not limited to, the City's website, social media accounts, promotional publications, and
advertisements of both candid and art directed photographs. A successful firm or
individual is required to have experience in portrait, event, and commercial photography,
preferably for a municipality or other government agency.
The City requires the creative skills of experienced vendors to assist the City with visual
communications and the creation of graphic material with a consistent identity. The objective is to
enhance the effectiveness and reach of the City's communications through clear and compelling
visual communications.
On an on-call basis as needed, the consultant(s) shall complete various creative projects.
Materials produced will present and promote a variety of City programs, projects, services and
initiatives. As related opportunities arise within City departments, department staff would contact
vendors in the approved pool to negotiate a specific scope of work and cost proposal for each
project. The City anticipates the process for work assignments consisting of, but not limited to, the
following:
1. City staff will provide the following information to Consultants:
a. Subject
b. Goal
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Request for Qualifications: City of Decatur On-Call
c. Target audience(s)
d. DescCrirpetiaotni ovfe is Ssueersv ices
e. Suggested messages/themes
f. Deliverables
g. Relevant related pieces currently in use
h. Relevant historical background information
i. Required turn-around time
j. Required format of product
2. Consultants will provide estimated costs for each assignment based on identified deliverables.
3. The City will authorize Consultants to commence work upon approval of cost estimate.
4. Consultants will provide the City with concepts and drafts for review and comment.
5. Consultants will provide final camera-ready and electronic artwork including all fonts,
separations, etc. via email or file-sharing platform. Original artwork files will be due to the City
in a format that is editable and in high resolution prior to or along with invoice submittal.
6. At the conclusion of the project, native design files will be packaged with fonts and linked
elements included and delivered to the City.
7. The ownership of the designs resulting from the project will reside with the City of Decatur.
Deadline for Questions: 3 p.m., Monday, September 21, 2026. Please submit questions via email to
renae.jackson@decaturga.com.
Pre-Proposal Submittal Meeting: (Optional)
Time: 1 p.m. on Wednesday, September 16, 2026, in the City Commission Meeting Room, City
Hall, 509 N. McDonough St.
Proposals Due: 4 p.m., Thursday, September 24, 2026, to the City Manager's Office, 509 N.
McDonough St. Decatur, GA 30030.
Submittals not received and time stamped by 4 p.m. at the above-referenced location will not be
accepted.
Contact Information: Renae Jackson, renae.jackson@decaturga.com, 678-553-6561.
Four (4) copies of statements of qualification in written format and one (1) copy in electronic
format must be submitted on or before the above deadline using the form specified. Requirements
of the form include:
1) Description of Consultant/Firm's experience and portfolio to include three different
campaigns/projects (see Project Information form).
2) A sample master service agreement.
3) Client references from 3 recent similar projects including name, phone number and
email (see Reference Form)
4) Affidavit by Consultant related to ownership, non-collusion and equal opportunity
requirements of the City.
5) Executed forms indicating compliance with E-Verify requirement. Please note, only the
Consultant's E -Verify form is required for pre-qualification.
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Request for Qualifications: City of Decatur On-Call
PROJECT INFORMATION FORM
Creative Services
1. Provide examples of projects completed within the past 5 years. No more than one City of
Decatur project should be included in the portfolio. Project examples should reflect the
consultant/firm's work for all design and layout that best represents the capabilities of the
consultant/firm to produce quality work.
2. Describe experience and familiarity in developing culturally competent, effective visual
communications to meet the needs of diverse audiences.
3. Describe ability to deliver high-quality services and materials on short notice or under
tight deadlines. Specifically addressing workload capacity and level of experience working
with government agencies.
4. Describe experience and ability to work effectively with local government staff and other
stakeholders to address the various interests in developing a successful project.
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Request for Qualifications: City of Decatur On-Call
Creative Services
REFERENCE FORM
Consultant/Firm/Agency:
Project Name:
Project Completion Date:
Project scope included:
Please rate the Consultant's performance from 1-5 on the following issues by circling the appropriate
number where 1 indicates that you least agree with the statement and 5 indicates that you most agree
with the statement.
Disagree Agree
Completed work on time: 1 2 3 4 5 N/A
Completed work within budget: 1 2 3 4 5 N/A
Provided timely and accurate information: 1 2 3 4 5 N/A
Provided quality materials/product: 1 2 3 4 5 N/A
Would use Consultant again: 1 2 3 4 5 N/A
Completed by: Name:
Organization:
Address:
Telephone:
Email:
Signature: ____________________________________ Date: ______________________
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Request for Qualifications: City of Decatur On-Call
Pre-Qualification Process
Creative Services
City of Decatur, Georgia
CONSULTANT'S AFFIDAVIT
Consultant's organization is not owned, wholly or in part, by any elected or appointed official of the City of
Decatur; and no officer or principal of the Consultant's organization is either an elected or appointed official
of the City of Decatur, or a relative of such official.
The Consultant agrees that the submission of the forms of prequalification is not a sham; expresses a genuine
intention to submit a Bid for the Work; and has been prepared without collusion or conspiracy to secure an
invitation to bid by any fraud or pretext or unlawful agreement to secure an advantage against the City of
Decatur.
The Consultant will not discriminate against any employee or applicant for employment because of actual or
perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age,
disability, marital status, familial status, or veteran/military status. The Consultant will take affirmative action
to ensure that applicants are employed, and that employees are treated during employment, without regard
to their actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender
identity, age, disability, marital status, familial status, or veteran/military status. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
[Name] acting as
[Title] for the Consultant
[Consultant's name]
Being duly sworn disposes and says that to the best of his/her knowledge, information and belief the
foregoing statements are true.
[Signed]
Subscribed and sworn before me this day of _,
20 _.
Notary Public:
My Commission Expires:
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Request for Qualifications: City of Decatur On-Call
Georgia's Illegal Immigration Reform and Enforcement Act of 2011
Creative Services
Contractor, Subcontractor and Sub-subcontractor Evidence of Compliance
Contractor, all Subcontractors, and all Sub-subcontractors shall comply with Georgia's Illegal
Immigration Reform and Enforcement Act of 2011. Contractor, Subcontractors and Sub-
subcontractors, must provide Evidence of Compliance with these requirements, by:
1. Registering with the United States Department of Homeland Security federal work
authorization E-Verify program.
2. Providing the Employment Eligibility Verification Program (EEV) Basic Pilot Program User
Identification Number.
3. Providing Affidavits using the attached forms, maintaining records and affidavits for inspection
by Owner at any time, and incorporating and attaching affidavits to contracts for construction.
Note: Below is a link to the U.S. Department of Homeland Security E-Verify site where a
Contractor, Subcontractor, and/or Sub-subcontractor can register for the program.
http://www.dhs.gov/e-verify
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Request for Qualifications: City of Decatur On-Call
CreaCtoivnes Sueltravnitc Aesff idavit under O.C.G.A. 13-10-91(b)(1)
By executing this affidavit, the undersigned consultant verifies its compliance with O.C.G.A. 1310-91, stating
affirmatively that the individual, firm or corporation which is engaged in the physical performance of services
on behalf of the City of Decatur has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance
with the applicable provisions and deadlines established in O.C.G.A. 13-10-91.
Furthermore, the undersigned consultant will continue to use the federal work authorization program
throughout the contract period, and the undersigned consultant will contract for the physical performance of
services in satisfaction of such contract only with subconsultants who present an affidavit to the consultant
with the information required by O.C.G.A. 13-10-91(b). Consultant hereby attests that its federal work
authorization user identification number and date of authorization are as follows:
Federal Work Authorization User Identification Number
Date of Authorization
Name of Consultant
Name of Project
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 in (city), (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS DAY OF _, 20 .
NOTARY PUBLIC
My Commission Expires:
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