Snow & Ice Removal and Spring Clean Up at Northcoast Behavioral Healthcare

Northcoast Behavioral Healthcare is requesting bids for the upcoming 2025-2026 and 2026-2027 Snow Season.

The contractor shall perform the following services at
1756 Sagamore Road
Northfield, Ohio 44067

The contractor shall provide all required supervision, labor, materials, and equipment necessary to complete the following services as described to keep the Northcoast Behavioral Healthcare (NBH) Campus, free from ice and snow during the entire season, utilizing snow plowing, hand shoveling, spreading salt and calcium chloride.  All work will be completed in a workmanlike manner consistent with industry standards.  Contractor shall ensure that the jobsite is cleaned up and dispose of any debris at the end of every day.  NBH is a 24-hour 7 day a week operation.

1. Work to be performed at the request of authorized NBH personnel.
2. Contractor must be able to be onsite within 1 hour of being informed.
3. Contractor must sign in and out at NBH switchboard, logging services performed for each occurrence on checklist of services performed.
4. Amount of salt and calcium spread shall follow industry standards and acceptable to agency. In an effort to reduce travel time and provide more expedient services salt will be stored on site.
5. An occurrence happens every time 1” of snow falls or any ice accumulation.
6. Under normal circumstances NBH will need serviced before 1” of snow has accumulated.
7. Under normal circumstances all snow and ice must be addressed before 6:30 a.m.
8. Contractor shall perform services until end of season or notified by NBH.
9. Plow and treat for ice, all areas noted on provided map.

1. All Drive Lanes
2. Fire Lanes
3. Parking Lots
4. Paved Areas

1. Hand shovel and apply Calcium Chloride to areas shown on map.

1. Sidewalks in front of Main Building
2. Sidewalks behind Main Building
3. All Courtyards
4. Admissions Sidewalks

1. Contractor shall perform Spring Clean-up. Clean-up to include

1. Clean-up from winter damage - (damage to lawn from winter plowing).
2. Edging
3. Mulch
4. Cleaning out Flower Beds
5. Weed Control Spray

1. Cost per push to plow entire facility
2. Cost per push to salt entire facility
3. Cost per push to hand shovel
4. Cost per spread of Calcium Chloride
5. Cost for Spring Clean-up.

Bidders are required to perform site visit at Pre- bid meeting TBD.
Bidders are required to list equipment available to perform responsibilities
Bidder must supply 3 references of similar size projects.

1. Evaluation Process

1. MHAS’s initial review of all proposals for timely submission;
2. An evaluation committee review of the proposals for defects and scoring;
3. MHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
4. Negotiations or best offer requests.

1. Proposal Evaluation Criteria

In the proposal evaluation phase, MHAS staff or reviewers selected by MHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.