RFP 26032 Airport Land Lease

THE UNIFIED GOVERNMENT OF
ATHENS-CLARKE COUNTY(ACCGov)
DATE: August 17, 2026
TO: Airport Land Lease Vendors
SUBJECT: RFP #26032 AIRPORT LAND LEASE
You are invited to submit a proposal to lease land to build a hangar at the Athens-Ben Epps Airport located at
1060 Ben Epps Drive, Athens, GA 30605.
Inquiries regarding proposals should be made to Rena Durie, Senior Buyer 762-400-6066, email:
rena.durie@accgov.com or accbids@accgov.com.
A mandatory pre-proposal conference to respond to all inquiries with regards to this project will be held at
10:00 AM ET, August 25, 2026 in the Ben Epps Flight Center Conference Room, located at 1010 Ben Epps
Drive in Athens, Georgia. Potential offerors are strongly encouraged to attend.
Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in
this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of
Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written
requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-
Clarke County.
The Unified Government of Athens Clarke County is accepting electronic bid submissions. Bidders shall
create a FREE account with OpenGov Procurement by signing up at
https://procurement.opengov.com/signup. Once you have completed account registration, browse back to
this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
Not later than 10:00 A.M. ET, Monday, September 21, 2026
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any
technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified
Government of Athens-Clarke County.
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TABLE OF CONTENTS
SECTION TITLE
I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
III SCOPE OF SERVICES
A. INTRODUCTION AND PURPOSE
B. GENERAL REQUIREMENTS
C. ADDITIONAL REQUIREMENTS
D. DEFINITIONS
E. SPECIFIC TASKS
IV SELECTION PROCESS AND EVALUATION CRITERIA
V MANDATORY PROPOSAL FORMS
A: PROPOSAL FORM
B: ADDENDA ACKNOWLEDGEMENT
C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT
CONTRACTOR AFFIDAVIT & AGREEMENT
VI DOCUMENTS CHECKLIST
ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA'S E- VERIFY
REQUIREMENTS
ATTACHMENT B: SAMPLE LEASE AGREEMENT
ATTACHMENT C: MAP OF LAND LEASE PARCEL
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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND
MAY BE SUBJECT TO DISCLOSURE.
A complete signed proposal must include the documents listed below:
PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the offeror's risk. Each offeror shall furnish the information required by
the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally
authorized to enter into a contractual relationship in the name of the offeror.
All proposals received will become a part of the official contract file and may be subject to disclosure.
PROPOSAL FORMAT: All proposals should include the information outlined below and in the following
order:
1. Cover Letter: A brief cover letter of introduction and interest.
2. Table of Contents: Including all sections and subsections.
3. Business Information: State the full name and address of your organization and the branch office or
subordinate element that will perform the services described in this proposal. Include a telephone number,
the point of contact and official signature of an authorized company representative. Indicate whether you
operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are
incorporated and/or licensed to operate.
4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel
proposed for the project, including designations of the team leader, the consultant responsible for design,
the project architect, the person responsible for all proposed communications with the owner and all
proposed sub-consultants and a description of their roles.
a. Current Project Assignments: Identify the current project assignment(s) and the currently
identified completion date(s) for projects currently being managed by the key individuals proposed
for our project.
b. Understanding of the Project: Statement of the firm's understanding of the project and proposed
approach for providing requested services.
c. Additional Services Required: Based on the firm's understanding of the project, identify any
additional services that might be required for a successful program.
5. References: Include a minimum of three references for contracts of a similar nature, preferably public
sector references. Include the name, address, telephone number, point of contact and description of the
contract for each reference. Examples of no more than three "reference projects" which represent the
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design teams approach to design solutions for projects of similar scale and complexity, and the
information on these projects must indicate the contributions of proposed key personnel in the design and
development of the "referenced projects" cited in the submittal.
6. Financial Information and Documentation: Provide relevant information regarding organizational
stability and strength. Documentation may include:
a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint
venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of
directors joint venture partners, etc.), a listing of financial references.
b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint
venture of the Offeror) has ever failed to complete a similar project. If so, list the date of
commencement of the project and the entity for which the project was to be performed, and explain
why the project was not completed.
c. Disclose information and provide an explanation regarding any contracts involving the offeror or joint
venture firm within the last three years which exceeded initial program or project budget, exceeded
initial schedule, and any contract penalties or damages assessed.
7. Time/Cost Procedures: A statement discussing your firm's procedures for controlling project time and
cost during the design and construction phase.
8. CADD Capabilities: Consultant shall describe their in-house computer aided design and drafting
(CADD) capabilities.
9. Contractor Provider Equipment : The contractor shall provide all personnel, equipment tools, materials,
supervision, and other items and services necessary for the contruction of this project.
10. Other Relevant Information: Include any other relevant information concerning the project in this
section.
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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
REQUEST FOR PROPOSAL (RFP)
RFP #26032 AIRPORT LAND LEASE
ATHENS-BEN EPPS AIRPORT
ATHENS, GEORGIA
SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
A. INTRODUCTION
PURPOSE
The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors
for RFP #26032 AIRPORT LAND LEASE to build a hangar at the Athens-Ben Epps Airport located at 1060
Ben Epps Drive, Athens, GA 30605.
The contractor will provide services per the scope of services as indicated in Section III of this request for
proposal (RFP).
B. RFP TIMETABLE
The anticipated schedule for the RFP and contract approval is as follows:
Proposal Documents Available.....................Monday, August 17, 2026
Pre-Proposal Conference and Site Visit ............. 10:00 A.M. ET, Tuesday, August 25, 2026
Deadline for submission of questions ................ 4:00 P.M. ET, Friday, September 4, 2026
Deadline for receipt of proposal ........................ 10:00 A.M. ET, Monday, September 21, 2026
Proposals Valid Until ......................................... 120 days after submission
C. CONTACT PERSON
The contact person for this RFP is Rena Durie, Senior Buyer. Explanation(s) desired by the offeror(s)
regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing
via the OpenGov Q&A tool.
Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFP.
Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result
in the rejection of the offeror's submittal.
D. MINIMUM PROPOSAL ACCEPTANCE PERIOD
Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for
receipt of proposals.
E. ADDITIONAL INFORMATION/ADDENDA
The Unified Government of Athens-Clarke County will issue responses to inquiries and any other
corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.
Offerors should not rely on any representations, statements or explanations other than those made in this
RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any
addenda issued, the last addendum issued will prevail.
Request for additional information or clarifications must be made in writing no later than the date specified
in the RFP Timetable. The request must contain the offeror's name, address, phone number, and email
address.
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Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror's
receipt of any addendum will result in the rejection of the proposal if the addendum contained
information which substantively changed the Owner's requirements
Offerors who obtain this Request for Proposal from Georgia Procurement Registry, OpenGov
Procurement or from other than the Purchasing Division are advised to re-visit the above websites to
obtain any addenda which may be issued prior to the proposal closing date. ACCGov assumes no
responsibility for Offerors' failure to acknowledge any addenda issued.
F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS
Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of one hundred-
twenty (120) days following the time and date designated for the receipt of proposals, and each offeror
so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his
proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for
proposal closing. Proposals received after the proposal due date and time are late and will not be
considered. Modifications received after the proposal due date are also late and will not be considered.
G. PROPOSAL CLOSING
Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing
proposals may be obtained from Georgia Procurement Registry or via email request to E-Mail:
accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be
obtained upon award.
H. NON-COLLUSION AFFIDAVIT
By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham
or collusive or made in the interest or on behalf of any person not therein named and that the offeror has
not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other
person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by
collusion to secure to that offeror any advantage over any other offeror.
By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified
Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal
or in the contract which may be made under it, or in any expected profits to arise therefrom.
I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with
O.C.G.A. 13-10-91. The offeror further agrees to maintain records of such compliance and shall provide
a copy of each such verification to Unified Government of Athens-Clarke County, at the time the
subcontractor(s) is retained to perform such services.
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J. COST INCURRED BY OFFERORS
All expenses involved with the preparation and submission of proposals to the ACCGov or any work
performed in connection therewith shall be borne by the offeror(s). No payment will be made for any
responses received or for any other effort required of or made by the offeror(s) prior to the commencement
of work as defined by a contract approved by the governing body of the ACCGov.
K. EQUAL OPPORTUNITY POLICY STATEMENT
It is the policy of the Athens-Clarke County government that no person or business shall be excluded from
participation, denied the benefits of, or otherwise discriminated against in relation to the award and
performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or
sex.
L. HOLD HARMLESS AND INDEMNIFICATION
The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of
Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses,
including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of
any person or persons or loss of or damage to property resulting from any and all operations performed
by Offeror, its officers, employees, and agents under any of the terms of this contract.
M. SITE VISIT:
Offerors are urged and expected to inspect the site where services are to be performed and to satisfy
themselves regarding all general and local conditions that may affect the cost of contract performance, to
the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site
constitute grounds for a claim after contract award.
N. AWARD OF CONTRACT
This is a past performance/technical/price trade-off source selection in which competing offeror's past
and present performance history and technical ability will be evaluated on a basis approximately equal to
price. Award will be made to the responsible offeror whose proposal represents the best value after
evaluation in accordance with the factors listed in Section IV herein. ACCGov may reject any or all
proposals if such action is in the Unified Government's interest.
O. MULTIPLE AWARDS
ACCGov reserves the right to make multiple awards or to award a contract by individual line items or
alternatives, by a group of line items or alternatives, or to make an aggregate award, whichever is deemed
most advantageous to the Unified Government. If ACCGov determines that an aggregate award to one
offeror is not in the Unified Government's best interest, "all or none" offers shall be rejected.
P. PLACE OF PERFORMANCE
ACCGov will not contemplate traveling outside the City of Athens to the contractor's facility for custom
fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of
the plants or facilities location(s) that he intends to use.
Q. QUALIFICATION OF OFFERORS
ACCGov may make such reasonable investigations as deemed proper and necessary to determine the
ability of the offeror to perform the work and the offeror shall furnish to the Unified Government all such
information and data for this purpose as may be requested. ACCGov reserves the right to reject any
proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Unified
Government that such offeror is properly qualified to carry out the obligations of the contract and to
complete the work contemplated therein.
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ACCGov contractors/vendors must have a current Athens-Clarke County business license if they are
physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.
Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies
due to the Unified Government will not be accepted.
R. ALTERNATE PROPOSALS
Alternate proposals or proposals that deviate from the requirements of this solicitation will not
be considered. Offerors shall not insert in their proposal any written statement which will have
the effect of making any material change or changes in the Scope of Services or in any contract
between the parties covering subject matter thereof.
S. OPEN RECORDS
In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or
business entity that are required by law, regulation, bid, or request for proposal to be submitted
to an agency. An entity submitting records containing trade secrets that wishes to keep such
records confidential under this paragraph shall submit and attach to the records an
affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit,
before producing such records in response to a request under this article, the agency shall notify
the entity of its intention to produce such records as set forth in this paragraph. If the agency
makes a determination that the specifically identified information does not in fact constitute a
trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the
information within ten days unless prohibited from doing so by an appropriate court order. In the
event the entity wishes to prevent disclosure of the requested records, the entity may file an action
in superior court to obtain an order that the requested records are trade secrets exempt from
disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If
the agency makes a determination that the specifically identified information does constitute a
trade secret, the agency shall withhold the records, and the requester may file an action in superior
court to obtain an order that the requested records are not trade secrets and are subject to
disclosure;
T. NON-DISCRIMINATION ORDINANCE
Contractor agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County,
Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating
pursuant to this solicitation also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-
Clarke County, Georgia."
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SECTION III - SCOPE OF SERVICES
The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services
necessary for the lease agreement as per the scope of services outlined below for the period one year.
A. INTRODUCTION AND PURPOSE
ACCGov is a unified city/county government located in the northeast section of the state of Georgia and
is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-
Clarke County (the government's official name) was formed in 1991 by a referendum which required the
combining of The City of Athens and Clarke County. ACCGov serves an area population of
approximately 100,000 with annual growth projected at 1% per year. ACCGov provides a multitude of
local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts,
Corrections, Tax and Fire Services. ACCGov employs approximately 1,900 people.
The Athens-Clarke County Airport ("Airport") as owner and operator of the Athens-Ben Epps Airport is
soliciting proposals for the commercial use of the land located at 1060 Ben Epps Drive for a third party to
build a suitable hanger. The ultimate goal for the RFP is to enhance the aeronautical and economic value
to the Airport and the community.
Airport Overview and Available Facility: The Athens-Ben Epps Airport (FAA Identifier AHN) is
located 3 miles east of the City of Athens. AHN is a Part 139 certificated airport and serves as the primary
commercial and general aviation airport for the community and surrounding area. There are two primary
runways serving AHN. Runway 9-27 is the primary runway and is in excellent condition and extends in a
general east-west direction, with a length of 6,122' and width of 100'. Runway 2-20 is 3,995' long and
100' wide with an asphalt surface. An extensive parallel taxiway system supports the ground operations
of both runways.
AHN averages 38,000 operations per year. Of the total operations, approximately 93% is general aviation,
3% military and remainder are commercial activity by passenger/air charter. AHN reflects a based aircraft
population of approximately 100 aircraft.
1060 Ben Epps Dr. Hangar: The subject property of this RFP is located at 1060 Ben Epps Drive and
reflects an approximately 24,200 square-foot unimproved site with access to Ben Epps Drive.
Contract Terms and Rates: The term and rates will be negotiable based upon the chosen proposal and
the capital investment the proposer will commit. The current lease rate approved by Athens Clarke County
is $0.58 per square foot. The Airport reserves the right to increase or decrease this amount and the terms
of the lease based on the amount of investment the proposer is committing to the Airport and the
community. (i.e., increased fuel sales, aircraft operations, ad valorem tax). When the 25-year term ends,
the property and any improvements would revert back to the airport.
B. GENERAL REQUIREMENTS
1. Physical Security: The contractor shall safeguard all ACCGov property provided for contractor
use. At the close of each work period, vehicles, facilities, support equipment, and materials shall
be secured.
2. Access Control: Access to the site will be provided on the car side from Ben Epps Drive. This
will require consultation with Airport administration as to where the Lessee can place a gate in
the existing fence. For airside access, a training class provided by the Airport is required which
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will provide instruction on how to drive on active airport grounds. Once attended, the Lessee
can receive a gate access key that will provide airside assess to the site.
3. Contract Performance Period: Contract performance period shall be from the date of award for 25
years unless terminated by either party giving to the other written notice of termination in writing
thirty (30) days prior to the proposed date of termination. Termination by ACCGov can be
immediate upon contractor failure to comply with any of the terms.
4. Hours Of Operation: Access hours to airport hangars are 24/7 on all days during the year.
Construction hours are Monday through Sunday from 7:00 A.M. - 9:00 P.M.
5. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period
of performance. Payment for work performed shall be paid monthly upon receiving invoicing with
an attached copy of each certificate of receipt of service for that month signed by Department
Director or designee. The contractor shall ensure that all invoices clearly reflect the purchase order
number. All original invoices must be mailed or hand-delivered to Athens-Ben Epps Airport, 1010
Ben Epps Drive, Athens, GA 30605. A duplicate invoice may be submitted to the department.
Failure to comply with this provision may result in delayed payments for services rendered.
a. The Contractor shall prepare and submit invoices to the Finance Office address specified
on individual orders. If the invoice does not comply with these requirements, the Finance
Office will return it with the reasons why it is not a proper invoice. A proper invoice must
include the items listed below.
(i) Name and address of the Contractor.
(ii) Invoice date and invoice number. (The Contractor should date invoices as close as
possible to the date of the mailing or transmission.)
(iii) Purchase order number for supplies delivered or services performed.
(iv) Description, quantity, unit of measure, unit price, and extended price of supplies
delivered or services performed.
(v) Shipping and payment terms (e.g., shipment number and date of shipment,
discount for prompt payment terms).
(vi) Name and address to whom payment is to be sent.
(vii) Name (where practicable), title, phone number, and mailing address of the person
to notify in the event of a defective invoice.
(viii) Any other information or documentation required by the contract (e.g., evidence
of shipment).
b. In the event orders are made via monthly or period purchase orders, the contractor may
provide a summary invoice for all deliveries made during a billing period, identifying the
delivery tickets covered therein, stating their total dollar value. A summary invoice shall
be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall
contain:
(i) Name of supplier
(ii) Purchase Order number
(iii) Ship to Department and Address
(iv) Description, Quantity, unit price, and extension of each item.
(v) Date of delivery or shipment.
C. ADDITIONAL REQUIREMENTS
1. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the
right to terminate the resulting contract, in whole or in part, for failure to comply with any
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