23Gamenews Hunting Digests

Location:	Pennsylvania
Posted:	Feb 24, 2026
Due:	Mar 10, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	6100065472
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

02/24/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065472

Solicitation/Project Title:

23GameNews Hunting Digests

Description:

The Pennsylvania Game Commission requires services to provide marketing, advertising, publication and distribution of the, “Pennsylvania Hunting and Trapping Digest”. The actual work to be performed shall conform to the Digest Printing and Shipping Specifications

To be considered, a vendor must be able to demonstrate prior experience within the past 3 years of having printed a summary of regulation booklet for a natural resource agency. Must also be able to demonstrate prior experience during the same timeframe of having acquired advertisements from entities involved in outdoor recreation for placement within the booklet.

Department Information
Department/Agency:	Pennsylvania Game Commission	Delivery Location:	Multiple See Specs
County:	Statewide	Duration:	Upon Award through 6/30/26

Contact Information
First Name:	Derek	Last Name:	Deibler
Phone Number: (XXX-XXX-XXXX)	717-787-6594	Email:	dedeibler@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	02/24/26
Solicitation Due Date:	03/10/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	03/10/26	Solicitation Opening Time:	2:00 PM
Opening Location:	Electronically
No. of Addendums:	0

Amended Date:	02/24/26

Related Solicitation Files

Original Files

	DIGEST CONTRACT 2026-2027.pdf
	Digest Packing and Shipping.docx
	Supplier Shipping and Receiving Guidelines.pdf

Attachment Preview

2026-2027 Pennsylvania Hunting and Trapping Digest

Agreement for Marketing, Advertising, Publication and Distribution

Specifications and Requirements

To be considered, a vendor must be able to demonstrate prior experience within the

past 3 years of having printed a summary of regulation booklet for a natural

resource agency. Must also be able to demonstrate prior experience during the same

timeframe of having acquired advertisements from entities involved in outdoor

recreation for placement within the booklet.

Objectives

Marketing, Advertising, Approval of Ads, Publication and Distribution of the

Pennsylvania Hunting and Trapping Digest.

Services Requested

Contractor will provide marketing, advertising, publication and distribution of the,

“Pennsylvania Hunting and Trapping Digest” (hereinafter, the “Digest”), as set forth in

Exhibit A, Summary of Work to be Performed, which is hereby incorporated herein by

reference as if fully set forth. The actual work to be performed shall conform to the

Digest Printing and Shipping Specifications found in Exhibit B and the Placement of

Advertising Exhibit C, also incorporated herein by reference.

Reports and Project Control

Task Plan: A work plan for each task that identifies the work elements of each task, the

resources assigned to the task, and the time allotted to each element and the deliverable

items to be produced. Where appropriate, a PERT or GANTT chart display should be

used to show project, task, and time relationship.

Status Reports: A periodic progress report covering activities, problems and

recommendations. This report should be keyed to the work plan the Offeror developed in

its bid, as amended or approved by the Issuing Office.

Problem Identification Report: A report "as required", identifying problem areas. The

report should describe the problem and its impact on the overall project and on each

affected task. It should list possible courses of action with advantages and disadvantages

of each, and include offered recommendations with supporting rationale.

Final Report: The Contractor shall submit a final report to the PGC listing the advertiser

names, anticipated net revenue charged, page placement of ad in the Digest (for each

advertiser who purchases advertisements in the PGC's "Hunting and Trapping Digest,)

proof of actual shipment costs, and paper costs to the PGC at the time of invoice

submission. Submission of any of the following categories of information, when properly

completed, may be accepted as proof of shipment: a true copy of a commercial bill of

landing: Consignees’ receipt of delivery; and/or Carrier's paid freight bill.

Modification

The PGC reserves the right to modify the Contract in whole or part during the

term of the contract or during the contract renewal period upon mutual agreement of both

the PGC and Contractor.

Insurance

The Contractor shall purchase and maintain at its expense, the following types of

insurance, issued by companies acceptable to the PGC:

Worker's Compensation Insurance sufficient to cover all of the employees of the

Contractor working to fulfill the contract.

News Releases

The Contractor is not permitted to make any news releases or participate in

interviews pertaining to this project without the prior written approval of the PGC.

Financial Requirements

Contractor must demonstrate prior successful experience in selling advertising in

publications similar to the Digest. Please list three such publications to which the

Contractor has sold advertising and state the net collected advertising revenue for each

publication.

Performance Bond: Upon final contract award, and as further guarantee of the faithful

performance of the conditions set forth in this contract, the bidder, hereby agrees to

furnish the Game Commission with a Certified Check, Irrevocable Letter of Credit, or

Performance Bond, in the amount of $100,000.00. Any security posted must have an

expiration date a minimum of one month beyond the specified date of delivery of the

“Digest” books. Any performance bond provided by the contractor will guarantee the

complete and faithful performance of this contract and full compliance with the

conditions set forth and to be performed.

Liquidated Damages

The timely production and delivery of the PGC's "Digest of Pennsylvania Hunting

and Trapping Regulations”, to the PGC and its issuing agents is an essential element of

the annual distribution of hunting license materials and the sale of hunting licenses. Any

delay in delivery of these materials to issuing agents will have substantial adverse

impacts on the PGC and its programs. The following liquidated damage clause applies

and is dependent upon the PGC delivery of all materials and information to the

Contractor at the dates specified in this contract.

If the contractor fails to deliver all of the material or perform the services by the

first Friday of June, the contractor shall, in lieu of actual damages, pay to the PGC,

as fixed and agreed, the sum of $3,000.00 in liquidated damages for each calendar

day delivery is not received.

Audit

The Contractor shall maintain, and the PGC shall have the right to examine and

audit books, records, documents, other evidence and accounting procedures and practices

sufficient to reflect properly all sales of advertisements, print price per ad page, paper

costs, corrections, extra page cost, trucking, boxes (if applicable), and actual shipping

costs, under this contract. The PGC shall have the right at all reasonable times to audit,

examine and reproduce the materials described in this paragraph. The contractor shall

maintain records under this paragraph for at least three (3) years after termination of any

contract.

As long as any contract is in effect, the Contractor shall submit a final report to

the PGC listing the advertiser names, anticipated net revenue charged, page placement of

ad in the Digest (for each advertiser who purchases advertisements in the PGC's “Digest

of Pennsylvania Hunting and Trapping Regulations” book,) and proof of actual shipment

costs, and paper costs to the PGC at the time of invoice submission. Submission of any

of the following categories of information, when properly completed, may be accepted as

proof of shipment: A true copy of a commercial bill of lading; Consignees’s receipt of

delivery; and/or Carrier’s paid freight bill.

Payment to Contractor: PGC will pay Contractor for all work in the manner set forth in

Exhibit D.

Standard Contract Terms and Conditions

The following contract terms, conditions, and specifications are part of the contract.

Exhibit E, attached hereto and made a part hereof.

Term

This Agreement shall be for the 2026-2027 license year, beginning at the

execution hereof and terminating on June 30, 2027, with an option to renew up to four

additional years, one year at a time upon mutual agreement between the Pennsylvania

Game Commission and contractor.

EXHIBIT A – SUMMARY OF WORK TO BE PERFORMED

1. Print, produce and distribute approximately 800,000 copies of the 2026-2027 license

year, Digest of Pennsylvania Hunting and Trapping Regulations which includes the

insertion of the harvest report cards.

2. Contractor will be required, with PGC’s approval, to explore and select production

options: paper stocks, page counts, printing, use of color, binding, design and art

direction, the cover, and vendors. The PGC will be final judge of print quality, use of

color, paper quality, etc.

3. Contractor will be required to produce a full publishing plan and production schedule.

4. The PGC will provide the contractor with a PDF file of PGC text. Contractor will

provide the PGC with a minimum of two (2) proofs prior to final production copy.

5. Contractor will bind, trim and package the “Digest” books as described in Exhibit B.

6. Contractor will be required to contact advertisers, design advertisements, sell

advertising space, collect and account for advertising fees for the 2026-2027 year

“Digest” book, and all subsequent years, if applicable.

EXHIBIT B. DIGEST PRINTING AND SHIPPING SPECIFICATIONS

Print, produce and distribute approximately 800,000 copies of the

2026-2027 license year, Digest of Pennsylvania Hunting and Trapping Regulations.

DIGEST SIZE:

8-1/4” x 10-3/4”

PAPER STOCK:

30 lb. White Newsprint, or an approved equal in quality and color. If substitution of an

alternative grade is proposed, the contractor must submit three 8-1/2” x 11” samples, for

approval by the PGC prior to production AND a 100 lb. gloss, cover.

Two bids for a 30 lb. white newsprint cover & a 100 lb. gloss cover; PGC will decide on

which cover to use depending on our budget approval.

The PGC reserves the option to require the use of 50 pound offset paper for covers, front

and back. The price for 50 pound offset paper will be negotiated and agreed upon in

writing by both parties prior to the option being exercised. Should this option not be

exercised, then the paper stock used will revert to the paper stock identified above.

An adjustment fee for newsprint increases in subsequent contract renewal periods will be

negotiated and agreed in writing by both parties.

PRICE CHANGE CLAUSE:

During the term of this contract there may be fluctuations in pricing relative to the

paper industry. Prices shall be adjusted by the percentage change in the Bureau of

Labor Statistics' Producer Price Index (PPI) for Paper Mills, SIC2621. The base

prices shall be the unit price. The adjusted price(s) shall be computed by

comparing the PPI for the month in which the contract is awarded, multiplied by

the percentage change in the PPI. The percentage change in the PPI is calculated

by dividing the index at the time of calculation by the index at the time the base

price was established at the time of contract award. The PGC agrees that during the

term of the contract, upon contractor's proof of pricing, changes to the total

contract price may be increased or decreased proportionately.

MANUSCRIPT:

Contractor is to provide Digest text to the PGC in hard copy, by e-mail

w/attachment, two electronic PDF file proofs prior to final production copy. PGC

anticipates a need for sixty-four (64) pages of agency text, with harvest report card

inserts.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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23Gamenews Hunting Digests

Attachment Preview

See also