Agreed-Upon Procedures Engagement for DBH

Location:	Ohio
Posted:	May 12, 2026
Due:	May 22, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	SRC0000038321
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000038321
Solicitation Name:	Agreed-Upon Procedures Engagement for DBH
Original Begin Date:	4/9/2026 12:00:00 AM
Begin Date:	5/12/2026 8:13:52 AM
End Date:	5/22/2026 2:00:00 PM
Inquiry End Date:	5/20/2026 2:00:00 PM
Commodity:	Project administration or planning
MBE Set Aside:	MBE Set Aside
Agency:	DMH104209 FINANCIAL MGMT - HCM ONLY JRST11
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000038321

Solicitation Name

Agreed-Upon Procedures Engagement for DBH

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

5/12/2026 8:13:52 AM (ET)

Amendment?

End Date

5/22/2026 2:00:00 PM (ET)

Inquiry End Date

5/20/2026 2:00:00 PM

Summary

MISSION & GUIDING PRINCIPLES

The mission of the Ohio Department of Behavioral Health (DBH) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. DBH strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.

PURPOSE

The Ohio Department of Behavioral Health ( DBH ) is seeking proposals from qualified audit firms, certified or independent public accountant (CPA or IPA), collectively referred to as the Contractor, to perform ten (10) virtual Agreed-Upon Procedures (AUP) engagement of DBH funded organizations and report findings (no assurance) in accordance with AICPA attestation standards (SSAE No. 19).

BACKGROUND

DBH manages roughtly $520 million in grant funding. Most grant funding comes from the Substance Abuse and Mental Health Services Administration (SAMHSA), part of the U.S. Department of Health and Human Services. The remaining funds consists of Ohio General Revenue Funds (GRF). A significant portion of these grants is distributed by DBH to local governments and behavioral health care providers

SCOPE OF WORK AND DELIVERABLES

Procedure	Result	Exceptions
Financial Recordkeeping & Public Funds Identification	Example: Verified listing of DBH Federal awards including Assistance Listings, award IDs, and amounts; agreed to general ledger and supporting documentation.	No Exceptions or See Schedule of Exceptions
Fund Balance Reconciliations	Example: Compared beginning balances to prior-year audited financials; agreed ending balances to trial balance and supporting schedules.	No Exceptions or See Schedule of Exceptions
Cash Receipts	Example: Confirmed receipts from organization matched payment register and were posted to correct fund and period.	No Exceptions or See Schedule of Exceptions
Personnel & Payroll	Example: Selected ten (10) employees; verified hours and pay rates against time & effort documentation and payroll register.	No Exceptions or See Schedule of Exceptions
1099 Contractors	Example: Reviewed five (5) contractor invoices; agreed billed hours and rates to signed agreements and supporting documentation.	No Exceptions or See Schedule of Exceptions
Non-Personnel Cash Disbursements	Example: Tested ten (10) disbursements; confirmed allowability per DBH agreement, verified canceled checks/EFT evidence, and payee not suspended/debarred.	No Exceptions or See Schedule of Exceptions
Organization Governance Activities	Example: Inspected meeting minutes for quarterly financial reviews, quorum, and discussion of potential lawsuits/fraud; confirmed approval of minutes.	No Exceptions or See Schedule of Exceptions
Fiscal Policies & Procedures	Example: Verified fiscal policies exist and were reviewed/updated within the last five years.	No Exceptions or See Schedule of Exceptions
Internal Control Walkthroughs	Example: Document key controls; perform walkthroughs; observe execution; record exceptions/observations.	No Exceptions or See Schedule of Exceptions

Predecessor Contract

Process

1. Evaluation Process DBH’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

DBH’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
DBH’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, DBH will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. DBH may add or remove sub-phases to phases 2 through 4 at any time if DBH believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, DBH staff or reviewers selected by DBH (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Provide a detailed staffing plan which demonstrates the proposer’s ability to provide adequate staff with necessary skills to complete the Scope of Work. Submit Personnel Profiles for each key member of the work team which include candidate’s education, training, qualifications, and proposed work assignment.	20
Proposer has clearly explained how it will accomplish the Scope of Work by providing a description of how all the requirements will be implemented. The proposal shall also include a timeline and proposed milestones.	30
Sample AUP reports the proposer has planned and executed (including milestones).	20
Cost Proposal Provide a detailed budget of the fixed fee proposal that covers the entire engagement enumerated in the Scope of Work and Deliverables section of the RFP.	25
Proposer is an Ohio-based company/entity.	5
		Total:	__/500)

Ship To

Contracting Entity

DMH104209 FINANCIAL MGMT - HCM ONLY JRST11

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
RFP FY26-27	RFx Commercial Documents (Approved)	RFP for AUP FY26-27.pdf RFP for AUP FY26-27.pdf

1 Record(s)

Agreed-Upon Procedures Engagement for DBH

See also