RFB EL 9608 2026-01 Trent River Boring Project
| Location: | North Carolina |
|---|---|
| Posted: | May 13, 2026 |
| Due: | Jun 8, 2026 |
| Agency: | City of New Bern |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFB EL 9608 2026-01
ADVERTISEMENT FOR BIDS
City of New Bern
REQUEST FOR BID (INFORMAL)
RFB EL 9608 2026-01
Trent River Boring Project
The City of New Bern is soliciting informal bids from qualified contractors for the Trent River Boring Project. The project generally consists of boring construction and installation of one (1) 15-inch HDPE conduit crossing beneath the Trent River to support underground electric utility infrastructure improvements.
| Bid Package | RFB EL 9608 2026-01 |
| Event | Date |
| Advertisement Date | May 13, 2026 |
| Deadline for Questions | May 27, 2026 – 5:00 PM |
| Responses Issued by Addendum | June 2, 2026 – 5:00 PM |
| Bid Submission Due | June 8, 2026 – 4:00 PM |
| Bid Opening and Tabulation | June 11, 2026 |
| Notice of Award | June 12, 2026 |
Additional Information
New Bern River Crossing Trent River Plan Profile
Trent River Crossing Overview
Questions regarding this solicitation shall be submitted in writing via email to
Josh Poston
no later than May 27, 2026, at 5:00 PM.
This solicitation is conducted as an informal construction bidding process in accordance with N.C.G.S. §143-131. Award shall be made to the lowest responsive, responsible bidder.
SEALED bids shall be clearly marked: “RFB EL 9608 2026-01 – Trent River Boring Project”
Mail or Deliver No Later than June 8, 2026, @ 4:00 PM to:
Jenna Lanfor, Purchasing Manager
City of New Bern
606 Fort Totten – 2nd Floor
New Bern, NC 28560
Each bid shall be accompanied by a five percent (5%) bid bond. The successful bidder will be required to furnish Performance and Payment Bonds in the amount of one hundred percent (100%) of the contract price.
The City of New Bern reserves the right to reject any or all bids and to waive informalities as permitted by law.
The City of New Bern encourages participation by Historically Underutilized Businesses (HUBs).
Attachment Preview
REQUEST FOR BID (Informal)
RFB EL 9608 2026-01
Trent River Boring Project 05/13/2026
Department of Public Utilities
Electric Distribution
P.O. Box 1129
New Bern, NC 28563
Table of Contents
PROJECT DESCRIPTION........................................................................................................................... 2
OBJECTIVE ................................................................................................................................................. 2
SCOPE OF WORK....................................................................................................................................... 2
RFB SCHEDULE ......................................................................................................................................... 3
INSTRUCTIONS TO BIDDERS ................................................................................................................. 3
SUBMISSION REQUIREMENTS............................................................................................................... 4
BONDING REQUIREMENTS .................................................................................................................... 4
QUESTIONS AND ADDENDA .................................................................................................................. 4
BIDDER RESPONSIBILITY EVALUATION ............................................................................................ 5
BID FORM ................................................................................................................................................... 7
METHOD OF AWARD ............................................................................................................................... 9
CONTRACT TERMS AND CONDITIONS................................................................................................ 9
1. Contract Documents.............................................................................................................................. 9
2. Scope of Work ...................................................................................................................................... 9
3. Contract Time ....................................................................................................................................... 9
4. Payment and Retainage......................................................................................................................... 9
5. Performance of Work............................................................................................................................ 9
6. Permits and Compliance ....................................................................................................................... 9
7. Insurance ............................................................................................................................................... 9
8. Bonds .................................................................................................................................................... 9
9. Notice to Proceed ................................................................................................................................ 10
10. Indemnification ................................................................................................................................. 10
11. Differing Site Conditions .................................................................................................................. 10
12. Changes and Change Orders ............................................................................................................. 10
13. Termination and Suspension............................................................................................................. 10
14. Liquidated Damages ......................................................................................................................... 10
15. Governing Law ................................................................................................................................. 10
16. Non-Discrimination .......................................................................................................................... 11
17. Assignment and Subcontracting........................................................................................................ 11
18. Records and Audit............................................................................................................................. 11
EXHIBIT A – NOTICE TO PROCEED..................................................................................................... 12
EXHIBIT B – PROJECT DRAWINGS (Trent River Crossing) ................................................................ 13
EXHIBIT C – HDPE Specifications ........................................................................................................... 14
Page 1 of 14
PROJECT DESCRIPTION
The City of New Bern is requesting bids for boring construction and the
installation of conduits across the Trent River. This work will facilitate the
conversion of the electric distribution circuit known as the 70 East feeder
from overhead to underground.
OBJECTIVE
The purpose of this Request for Bids (RFB) is to obtain competitive bids from
qualified contractors for the Trent River Boring Project.
This solicitation is conducted as an informal construction bidding process in
accordance with N.C.G.S. § 143-131. Award shall be made to the lowest
responsive, responsible bidder.
This RFB is intended to describe the work to be performed and the conditions
under which the City of New Bern will contract with the successful bidder. All
applicable North Carolina General Statutes and, if applicable, federal
requirements shall be followed.
SCOPE OF WORK
The scope of contracted services should include the following:
➢ Boring –
a. One (1) 20” OD HDPE pipe installed from the proposed entry/exit points
b. HDPE Pipe (See Exhibit C)
c. All setup and cleanup required at entry & exit point locations
d. All expendable material, i.e., drilling fluid, lubricant, etc.
The scope of boring construction should NOT include the following:
➢ Boring –
a. Entry/Exit location Quazite boxes (provided by the City of New Bern utility)
Regulatory Compliance
The Contractor shall be responsible for obtaining all permits, approvals, and
inspections required for the performance of the work and shall comply with all
applicable federal, state, and local laws, regulations, and ordinances.
The Contractor shall perform all work in accordance with the requirements of
applicable regulatory agencies having jurisdiction over the project. Any fines,
penalties, or corrective actions resulting from the Contractor’s failure to comply
with such requirements shall be the responsibility of the Contractor.
Page 2 of 14
The Contractor shall complete all work required under this contract within ninety
(90) calendar days from the date of the Notice to Proceed.
RFB SCHEDULE
May 13, 2026
May 27, 2026 (5:00 PM)
June 2, 2026 (5:00 PM)
June 8, 2026 (4:00 PM)
June 11, 2026
June 12, 2026
Advertisement Date
Deadline for Questions
Responses Issued by Addendum
Bid Submission Due
Bid Opening and Tabulation
Notice of Award
INSTRUCTIONS TO BIDDERS
Bidders shall submit a complete bid package in accordance with the requirements
of this Request for Bids.
Bidders shall provide sufficient information to demonstrate their ability to
perform the work, including relevant experience on similar construction projects.
Such information will be used solely to determine bidder responsibility.
Bidders shall base their bid on completion of the work within ninety (90) calendar days
from the date of the Notice to Proceed.
Failure to provide required information may result in the bid being deemed non-
responsive.
HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)
The City of New Bern encourages participation by historically underutilized
businesses (HUBs), including minority-owned and women-owned businesses, in
accordance with the State of North Carolina’s policy to promote economic
inclusion.
Bidders are encouraged to make reasonable efforts to solicit and utilize HUB
firms as subcontractors or suppliers where feasible. However, this project is not
subject to the formal HUB participation requirements of N.C.G.S. §143-128, and
no minimum participation goals or good faith effort documentation are required.
Page 3 of 14
SUBMISSION REQUIREMENTS
Bidders shall submit a complete bid package including the following:
1. Completed Bid Form, signed by an authorized representative
2. Total Bid Price as indicated on the Bid Form
3. Addenda Acknowledgment (Bid Form)
4. Bid Bond (5%), submitted with the bid
Bid shall be submitted in a sealed envelope clearly marked:
“RFB EL 9608 2026-01 – Trent River Boring Project”
Bids must be received no later than 4:00 PM (local time) on June 8, 2026.
Bids may be mailed or delivered to:
Jenna Lanfor, Purchasing Manager
City of New Bern
606 Fort Totten 2nd Floor
New Bern, NC 28560
(252)-639-2800
BONDING REQUIREMENTS
Each bid shall be accompanied by a bid bond in the amount of five percent (5%)
of the total bid price, issued by a surety authorized to do business in the State of
North Carolina. The bid bond shall be submitted with the bid as a guarantee that
the bidder will enter into a contract and furnish required bonds and insurance if
awarded. Failure to provide the required bid bond at the time of bid submission
shall result in the bid being deemed non-responsive.
The successful bidder shall furnish the following prior to execution of the
contract:
1. Performance Bond in the amount of one hundred percent (100%) of the
contract price.
2. Payment Bond in the amount of one hundred percent (100%) of the contract
price.
Bonds shall be executed by a surety authorized to do business in the State of
North Carolina.
Failure to provide required bonds shall be grounds for award cancellation.
QUESTIONS AND ADDENDA
Page 4 of 14
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