Storage/Transportation Services - Animal Facilities Equipment/Supplies

This is a combined synopsis/solicitation for commercial items prepared in accordance with the

format in FAR 12.6 as supplemented with additional information included in this notice. This

announcement constitutes the only solicitation, and a separate written solicitation will not be

issued. This solicitation number is 75N94025Q00013 and is issued as a Request for Quotation (RFQ).

The solicitation/contract will include all applicable provisions and clauses in effect through

Federal Acquisition Circular 2024-07. The North American Industry Classification (NAICS) Code is

493110 and the business size standard is $34m.

However, this solicitation is not set aside for small business. This acquisition is being conducted

using Simplified Acquisition Procedures in accordance with FAR Part 13. Eunice Kennedy Shriver

National Institute of Child Health and Human Development (NICHD) intend to procure on a sole source

basis with Pakolatus, LLC of Baltimore, MD to continue to provide local storage warehousing square footage

for one full calendar year (1/1/2025 through 12/31/2025) of animal facilities (Buildings 6 &6B)

equipment/supplies (i.e., large cage racks) records/file, etc. and provide administrative and

transportation services – pickup and delivery.

Pakolatus LLC meet all NICHD’s storage and transports, etc. needs as follows:

• Storage facility is within 34 miles of National Institutes of Health (NIH) main campus located

in Bethesda, MD

• Firm-Fixed Price: One flat monthly rate for administrative/management services and storage

space/units (one 1800sf and one 1300sf) and all transportation services of equipment, etc. needed

between all points of locations on the NIH campus and NIH offsite locations to storage facility and

vice versa.

• Centralized dry storage space within a warehouse will be designated for this procurement and can

be further expanded to 4,000.00 sf

• Ability to meet a rapid turn-around and response time (w/in 1 to 3 business days) for

transport/delivery of equipment and supplies between the storage facility and NIH facilities

sometimes multiple times a week.

• Provide 24/7 full pickup and delivery service.

• Sanitary environment: must maintain a clean storing and working environment, equipment and

supplies are not exposed to poor environmental parameters.

• Facility is temperature controlled.

• Has a pest management program in place to provide vermin and insect monitoring, detection, and

eradication

• Pakolatus owns transport vehicles (of various sizes: cargo van, truck trailer friendly, etc.) to

easily accommodate the size of inventory (i.e., large cage racks) being transported.

• Warehouse facility is forklift, flatbed truck, boxed truck and truck trailer friendly.

• Three loading platforms with four secured commercial overhead doors are available for any size

of forklifts, box trucks or truck trailers to dock.

• Plenty of floor space to accommodate mobile animal housing racks, mobile

transport racks and flatbed carts, those with four casters

• Plenty of racking space to hold palletized facility supplies

• Handle all the preparation from paperwork, packing up/securing the supplies and transportation

inventory/supplies between the facilities (storage facility and NIH facilities) when needed.

• Provide property management support, inventory support, quarterly reports on inventory status

and status updates on post-delivery/ receiving of supplies.

• Quarterly training is in place regarding customer services, personal safety and security, fire,

pest control, ventilation, gas leaking, water leaking, receiving, palletizing, shipping, stocking,

inventory, record keeping, reporting, driving, use of

equipment and vehicles.

• Comprehensively secured with security guards and 24/7 surveillance cameras Equipped with fire

extinguishers, sprinkler system,smoke detectors and water hoses internal/external hose reel systems

(annually certified by Fireline Corporation) in accordance with NFPA Standard 101.

• 24/7 accessible in case of any emergency w/emergency preparedness plan; warehouse open for

loading w/in two hours after receiving an emergency call

• Notifies the customer immediately by phone and/or email on any discrepancy or problem (missing,

stolen) to items in inventory.

• Reimburse or repair equipment damaged due to our cause and any loss of items in our

possession.

• All documents are available for the customer to review at any time.

• The storage is open at all times for the customer to inspect.

• All items, equipment and records in the storage are accessible only to authorized

personnel.

• All inventory records are available for the customer to audit and accessible only to authorized

personnel

• Customers’ confidential information will not be disclosed to any person or used by any person in

any manner unless authorized by the customer, etc.

• A current detailed inventory record, including each item by pickup and delivery dates, is sent

to a Contracting Officer Representative (COR) quarterly, within 15 days of a quarter end, or as

requested.

• To ensure wellbeing of stored supplies/ equipment, we take a shared responsibility with our

customers that all items must be sanitized, palletized, wrapped and secured before moving them in

and out our warehouse.

Pakolatus LLC is the only known local facility that can continue to meet all NICHD’s storage,

transportation, etc. needs listed above. Pakolatus has trucks large enough to transport large cage

racks and other supplies and will handle all the preparation from paperwork, packing up/securing

the supplies/equipment, and transporting the inventory to the storage facility until the time comes

when NIH need the supplies again, to which they will handle all the paperwork and preparations

again, so the government’s time and resources can be better utilized elsewhere. Since Pakolatus has

been providing these services for the past couple of years, no problems have occurred and found

that their ability to transport required equipment on short notice and sometimes multiples times a

week has worked out great and thus no unnecessary delays, etc. The additional cost and time

necessary for the moving/relocating all the equipment, etc. currently stored @ Pakolatus to another

facility would be disruptive to program/work at NIH. In addition, the cost of the initial

inventory, inventory/administrative management, amount of time each labor category would be billed,

or amount of time proposed to handle such a move would not be to the advantage of the Government

cost and time wise.

The proposed contract action is for supplies or services for which the Government intends to

solicit and negotiate with only one source under authority of the 41 U.S.C. 253(c) (1), FAR 6.302.

Only one responsible source and no other supplies or services will satisfy agency requirements. The

offeror must include a completed copy of the provision of FAR Clause 52.212-3, Offeror

Representations and Certifications – Commercial Items with its offer. The provisions of FAR Clause

52.212-1 Instructions to Offerors – Commercial Items; FAR Clause 52.212-2, Evaluation – Commercial

Items; FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items and FAR 52.212-5,

Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

– Deviation for Simplified Acquisitions applies to this acquisition. Note to Contractor: The

contractor shall provide a completed copy of FAR 52.204-24, "Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment" with their quote in response to

this solicitation.

The offeror must provide proof of Commercial Insurance i.e. liability/property. The offeror must

include their Unique Entity Identifier number, the Taxpayer Identification Number (TIN), and the

certification of business size. The clauses are available in full text at

http://www.acquisition.gov/far/. Responses to this solicitation must include sufficient information

to establish the interested parties’ bona-fide capabilities of providing all services/items.

Vendors capable of furnishing the government with all the services and items specified in this

synopsis should submit a copy of their quotation/offer to the following email address:

robinsti@mail.nih.gov Attn: Tina Robinson by the due date and time below. Offers must also be

accompanied by descriptive literature, warranties and/or other information that demonstrates that

the offer meets all the foregoing requirements. Quotations will be due prior to 10am EST on

November 22, 2024. The quotation must reference “Solicitation number” 75N94025Q00013 and

“Solicitation number” 75N94025Q00013 must be on/in subject line of email. All responsible sources

may submit a quotation, which if timely received, shall be considered by the agency. Any questions

must be sent via email to robinsti@mail.nih.gov and must include Solicitation# 75N94025Q00013 in

the subject line of email.

Note: In order to receive an award, contractor must be registered as all awards and have valid

certification in the System for Award Management (SAM) @ www.Sam.gov. Lack of valid registration

in SAM will make an offeror ineligible for award. FAR Clause: An Offeror is required to be

registered in SAM when submitting an offer or quotation and shall continue to be registered until

time of award, during performance, and through final payment of any contract, basic agreement,

basic ordering agreement, or blanket purchasing agreement resulting from this

solicitation.