2025-26 CDBG Infrastructure Improvements Project

CITY OF ALHAMBRA
CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS
FOR
2025-2026 CDBG INFRASTRUCTURE IMPROVEMENTS
PROJECT
BID NO. N2M26-40
IN THE CITY OF ALHAMBRA
CITY OF ALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CALIFORNIA 91801

April 15th, 2026
TO PROSPECTIVE BIDDERS:
The City of Alhambra wishes to take this opportunity to welcome you as a prospective
bidder on one of its Public projects. It is the City's intention to provide you with thorough
and complete information regarding this project and to present an accurate description of
the necessary work so that you may successfully bid and construct the project.
Submittal of your bid assumes that you have made a thorough and complete investigation
of the project site and that you have discovered no apparent discrepancies between the
scope of work set forth in the plans and specifications and the actual field conditions.
If there are any questions regarding this project, please contact:
Public Works, Engineering Division
City of Alhambra
Phone: (626) 570-5062
Email: pw-requests@alhambraca.gov
Dennis Ahlen
Director of Public Works & Utilities

TABLE OF CONTENTS
DESCRIPTION SECTION
FRONT-END DOCUMENTS
NOTICE INVITING SEALED BIDS .................................................................................. A
INSTRUCTIONS TO BIDDERS ...................................................................................... B
BIDDER'S PROPOSAL (ENTIRE SECTION SHALL BE SUBMITTED WITH BID) ............................... C
SAMPLE CONTRACT ..................................................................................................... D
GENERAL PROJECT SPECIFICATIONS ........................................................................ E
APPENDIX A - TECHNICAL SPECIFICATIONS
PART 2 - CONSTRUCTION MATERIALS ................................................................. TS-1
PART 3 - CONSTRUCTION METHODS ................................................................... TS-8
PART 4 - EXISTING IMPROVEMENTS ...................................................................TS-18
PART 7 - STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS ..........................TS-21
CALTRANS SECTIONS ............................................................................................TS-22
APPENDIX B - PROJECT LOCATION MAP
APPENDIX C - CITY STANDARD PLANS
APPENDIX D - FEDERAL REQUIREMENTS (HUD FORM 4010)
APPENDIX E - COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS

SECTION A
NOTICE INVITING SEALED BIDS
BID NO. N2M26-40 FOR
2025-2026 CDBG INFRASTRUCTURE IMPROVEMENTS
PROJECT
IN THE CITY OF ALHAMBRA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the
above stated project and will receive such bids in the office of the City Clerk, 111 South First
Street, Alhambra, California 91801, up to the hour of 10:30 a.m. on Thursday, May 28th,
2026. They will be publicly opened at 11:00 a.m. in the City Council Chambers.
Copies of the Plans, Specifications and contract documents are available from the City of
Alhambra Public Works Department, 111 S. First Street, Alhambra, California 91801 or online
via the City website. To receive the electronic files, please visit www.cityofalhambra.org and
email rbias@alhambraca.gov to be placed on the bidders list.
Any contract entered into pursuant to this notice will incorporate the provisions of the State
Labor Code. Compliance with the prevailing rates of wages and apprenticeships employment
standards established by the State Director of Industrial Relations and the Federal
government will be required. In addition, the Contract/Contractor shall comply with the
Community Workforce Agreement (CWA), which is included in the Appendix.
The City hereby notifies all qualified bidders that it will affirmatively ensure that minority
business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the basis of race, color, national origin,
ancestry, sex, religion or handicap in any consideration for an award. Attention is directed to
the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor
Code concerning the employment of apprentices by the contractor shall not allow
discrimination in employment practices on the basis of race, color, national origin, ancestry,
sex, religion or handicap.
The City will deduct a 5 percent retention from all progress payments.
In entering into a public works contract, or a subcontract, to supply goods, services, or
materials pursuant to a public works contract, the Contractor, or subcontractors, offers and
agrees to assign to the awarding body all rights, title and interest in, and to, all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the
Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public work's contract or subcontract. This assignment shall be made and
become effective at the time the awarding body tenders final payment to the Contractor,
without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms in conformance with the Instructions
to Bidders and submitted in a sealed envelope plainly marked on the outside. Bids must be
accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than
10 percent of the amount bid.
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No bid will be accepted from a Contractor who has not been licensed in accordance with the
provisions of the Business and Professions Code. The successful bidder shall be licensed in
accordance with provisions of the Business and Professions Code and shall possess either a
Class A or C-8 license or a combination of appropriate Class licenses at the time this contract
is awarded. The successful Contractor and his subcontractors will be required to possess
business licenses from the City. The City reserves the right to reject any or all bids, to waive
any irregularity, and to take all bids under advisement for a period of sixty days.
For the purpose of determining the lowest responsible bidder the City will reduce the total
amount of any bid submitted by an amount equal to one percent of that portion of the bid
which is subject to sales or use tax if it is determined that the City would receive a refund of
sales or use tax on that portion of the bid. Payment, however, will conform to the provisions of
Section 9-3 of these Specifications and will not be reduced by the aforementioned one
percent.
CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED
WITH THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) for any bid
proposal submitted on this project, and for any contract for public work entered into on or after
the bid date. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid
proposal for, or perform any public work contract unless it is currently registered with the
California Department of Industrial Relations as described in Labor Code 1725.5.
Any contract entered into pursuant to this notice shall become effective or enforceable against
the City of Alhambra only when the formal written contract has been duly executed by the
appropriate officers of the City.
The estimated construction cost is $700,000.
The City will deduct a five (5) percent retention from all progress payments.
The Contractor shall complete the work within one hundred twenty (120) calendar days
of the effective date of City's Notice to Proceed with construction.
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For questions regarding this project, please contact:
Robert Bias
Public Works, Engineering Divison
City of Alhambra
Phone: (626)570-5062
Email: rbias@alhambraca.gov
All pre-bid inquiries must be submitted via email to rbias@alhambraca.gov by 4:00 pm
on Thursday, May 14th, 2026
BY ORDER of the City of Alhambra, California.
_____________________
Lauren Myles, City Clerk
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SECTION B
INSTRUCTIONS TO BIDDERS
BID NO. N2M26-40 FOR
2025-2026 CDBG INFRASTRUCTURE IMPROVEMENTS
PROJECT
IN THE CITY OF ALHAMBRA
LOCATION OF WORK
The project is located at Various locations across the City. The project consists of the
construction of 3 base bid curb ramps (Raymond Ave & Vine St) along with predesignated
curb & gutter (1500 LF), driveway aprons (2200 SF), and sidewalk locations (29,000 SF) along
various residential streets.
PROPOSAL FORMS
Bids shall be submitted in writing on the Proposal forms provided by the City. All information
requested therein must be clearly and legibly set forth in the manner and form indicated. The
City will not consider any proposal not meeting these requirements.
PROPOSAL GUARANTEE
Proposals must be accompanied by a proposal guarantee consisting of a bid bond payable to
the City of Alhambra in the amount not less than 10 percent of the total amount bid. Any
proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a
contract is awarded fails or refuses to execute the contract documents or furnish the required
insurance policies and bonds as set forth in those documents, the proposal guarantee shall be
forfeited to the City. The proposal guarantees of all bidders will be held until the successful
bidder has properly executed all contract documents.
DELIVERY OF PROPOSAL
Proposals shall be enclosed in a sealed envelope plainly marked on the outside,
2025-2026 CDBG INFRASTRUCTURE IMPROVEMENTS PROJECT
BID NO. N2M26-40
IN THE CITY OF ALHAMBRA
-DO NOT OPEN WITH REGULAR MAIL".
Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility
alone to ensure delivery of the proposal to the hands of the City's designated official prior to
the bid opening hour stipulated in the Notice Inviting Bids. Late proposals will not be
considered.
CONSTRUCTION SCHEDULE, PROGRESS OF WORK, LIQUIDATED DAMAGES
In accordance with the provisions of Section 6 of the Standard Specifications, and/or as may
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be provided for within the herein Special Provisions, after notification of award and prior to
start of any work, the Contractor shall submit to the Engineer for approval its proposed
Construction Schedule. At a scheduled date prior to commencement of work, the Contractor
and all subcontractors shall attend a pre-construction conference at the City Hall.
The selected Contractor shall complete the project per the schedule indicated in the Notice of
Inviting Bids section of the specifications.
The Contractor agrees that failure to complete work within the time allowed will result in
damages being sustained by the City. Contractor and City agree that failure to complete the
project will result in inconvenience to the citizens of Alhambra. The parties also agree that
failure to complete the project on time will prevent the City from having the use of the affected
facilities. Therefore, the parties agree such damages among others are, and will continue to
be, impracticable and extremely difficult to determine, but that One Thousand Dollars ($1,000)
a calendar day is the minimum value of such costs to the City and is a reasonable amount that
the Contractor agrees to reimburse the City for each calendar day of delay in finishing the
work in excess of the time specified for completion, plus any authorized time extensions.
Execution of the contract under these specifications shall constitute agreement by the
Contractor and the City that the above indicated liquidated damage amount per calendar day
is the minimum value of the costs and actual damage caused by failure of the Contractor to
complete the work within the allotted time, that such sum is liquidated damages and shall not
be construed as a penalty, and that such sum may be deducted from payments due the
Contractor if such delay occurs. Said amount may be reduced by the City if work is sufficiently
completed within the/an allotted time so that the damages are minimized.
All construction graffiti shall be removed prior to the release of retention payment.
WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by a written request signed by the bidder. Such requests must
be delivered to the City's designated official prior to the bid opening hour stipulated in the
Notice Inviting Bids. Proposals may not be withdrawn after the bid opening hour stipulated in
the Notice Inviting Bids without forfeiture of the proposal guarantee. The withdrawal of a
proposal will not prejudice the right of the bidder to submit a new proposal, providing there is
time to do so.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it
irregular and may cause its rejection. The completed proposal forms shall be without
interlineations, alterations, or erasures. Alternative proposals will not be considered unless
specifically requested. No oral, telegraphic, or telephonic proposal, modification, or
withdrawal will be considered
TAXES
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No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all
amounts bid will be deemed and held to include any such taxes which may be applicable.
DISQUALIFICATION OF BIDDERS
In the event that any bidder acting as a prime contractor has an interest in more than one
proposal, all such proposals will be rejected, and the bidder will be disqualified. This
restriction does not apply to subcontractors or suppliers who may submit quotations to
more than one bidder, and while doing so, may also submit a formal proposal as a prime
contractor. No proposal will be accepted from a bidder who has not been licensed in
accordance with the provisions of the State Business and Professions Code.
DISCREPANCIES AND MISUNDERSTANDINGS
Before submitting a Proposal, Bidders must satisfy themselves by personal examination of
the work site, Plans, Specifications, and other contract documents, and by any other means
as they may believe necessary, as to the actual physical conditions, requirements and
difficulties under which the work must be performed, and shall include in the Proposal, the
cost of all items necessary in the construction of the project. The Bidder shall not be
allowed any extra compensation by reason of any matter or thing, concerning that which
such the Bidder might have fully informed himself prior to the bidding. No bidder shall at
any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature or amount of work necessary
for the satisfactory completion of the job.
Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract
documents shall be called to the attention of the City. Should a Bidder find any ambiguity,
inconsistency or error in the plans and project manual, or be in doubt as to their meaning,
the Bidder shall notify the City, in writing via FAX as specified in the Notice of Inviting Bids
Section. Issues requiring clarification will be addressed in a written addendum response,
sent by facsimile to each Bidder, person or firm recorded by the City as having received
plans. Any addenda issued by the City during the time of bidding are to be included in the
proposal from the Bidder, and shall become a part of the Bid documents. The Bidder shall
acknowledge receipt of addenda on the proposal form in the space provided.
By submitting a bid, the Bidder shall be held to have personally examined the site and the
drawings, to have carefully read the specifications, and to have satisfied itself as to its
ability to meet all the difficulties attending the execution of the proposed contract before the
delivery of this proposal, and agrees that if awarded the contract, will make no claim
against the City based on ignorance or misunderstanding of the plans, specifications, site
conditions and/or contract provisions.
PERMITS AND LICENSES
The Contractor shall procure all permits and licenses, pay all charges and fees, and give all
notices necessary and incidental to the due and lawful prosecution of the work. No fee is
charged for the Permit issued by the City for a public works project. The Contractor shall
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pay for and obtain a City Business License.
CONTRACTORS LICENSE LAW
The successful Bidder shall comply with and require all subcontractors to comply with all
Federal, State and City Contractor License Laws and be dully Registered and Licensed
thereunder as required.
The successful Bidder is required to provide and pay for a performance and a payment
bond as stated in SECTION 1-7 AWARD AND EXECUTION OF THE CONTRACT, of the
Greenbook (Standard Specifications for Public Works Construction, latest edition). These
bonds shall cover the faithful performance (100%) of the Contract for Construction and the
payment of all obligations (100%) arising thereunder, in such form as the City may
prescribe and with such sureties as they may approve. The successful Bidder shall require
the attorney in fact who executes the required bonds on behalf of the surety to affix thereto
a certified and current copy of his Power of Attorney indicating the monetary limit of such
power.
The City reserves the right to reject any proposed bonding company without stating cause.
In this event the successful Bidder shall provide an alternate bonding company selection
acceptable to the City.
Bonds shall conform with state statutes regarding performance bond and labor and material
payment bond with amount shown on each part equal to 100% of the total amount payable
by terms of the Contract for Construction. The surety company shall be licensed to do
business in state in which construction project is located and shall be acceptable to the
City. Bond amount shall be increased to include any Change Order(s) added to the
contract to 100% total value amount of each Change Order. Bonds will be recorded along
with a copy of the construction contract in the County Recorder Records by the General
Contractor with written proof submitted to the City.
LIABILITY INSURANCE
The liability insurance coverage values stated in SECTION 5-4 INSURANCE, of the
Greenbook (Standard Specifications for Public Works Construction, latest edition) are
hereby amended to be:
(1) Public Liability and Property Damage Insurance in an amount of not less than ONE
MILLION DOLLARS ($1,000,000);
(2) Products/Completed Operations Hazard Insurance in an amount of no less than
ONE MILLION DOLLARS ($1,000,000);
(3) Comprehensive Automobile Liability Insurance in an amount not less than ONE
MILLION DOLLARS ($1,000,000);
(4) Contractual General Liability Insurance in an amount not less than ONE MILLION
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