Roadway Line Stripings and Markings

City of Winooski
Department of Public Works
27 West Allen Street
Winooski, VT 05404
(802) 655-6410
Contract Roadway Line Striping and Markings
Request for Bids
Issued: 7/24/26
Revised: N/A
Deadline for Submissions: 8/19/26
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1. INVITATION TO BID
Project: Roadway line striping and markings
Work to be performed under this project includes: submittal of proposed
materials and traffic control plan, preparation of pavement surfaces to receive
paint, line striping and reapplying paint for pavement markings and symbols,
traffic control as required to allow for line striping work and drying of paint, and
other associated tasks. Bids submitted for consideration shall include a proposed
work plan and schedule for completing the tasks.
The deadline to complete painting work is October 15th 2026, at 5:00 p.m. unless
otherwise negotiated.
Bid proposals will be received at the Office of the City Clerk, 27 West Allen
Street, Winooski, Vermont 05404, August 19, 2026 by 2:00pm. Any proposals
received after the designated closing time will be returned unopened.
The City reserves the right to accept or reject any and all proposals and to waive
any technicalities or irregularities therein. The City further reserves the right to
award the contract to that Proposer whose proposal best complies with the bid
requirements. Proposers may not withdraw their proposal for a period of ninety
(90) days from the date set for the opening thereof.
During the advertisement phase of this project, all questions shall be
addressed to Jon Rauscher, Department of Public Works, (802) 655 6410
jrauscher@winooskivt.gov.
END OF SECTION
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2. INTRODUCTION
2.1 Purpose and General Information
The City of Winooski is requesting responses to enter into a contract with a
specialty contractor to provide durable roadway line striping and markings
installation for City of Winooski.
A copy of these bid documents can be obtained from the City of Winooski
website at www.winooskivt.gov until the expiration date of this solicitation. It is
incumbent upon the Respondent to check the website for additional information
and/or addendums. Written questions regarding the substance or scope of
services must be submitted via e-mail to the City of Winooski contact listed,
prior to the deadline.
Responses are due prior to the deadline and can be emailed, delivered or mailed
to the Finance Department located at 27 West Allen Street, Winooski, Vermont
05404. Late responses will not be accepted - NO EXCEPTIONS
2.2 Definitions
Refer to VTRANS General Provisions Section 101 - Definitions and Terms.
Section 101 will be modified so that the following definitions shall be replaced
and/or added:
"Addendum (addenda)" means contract revisions developed after
advertisement and before opening bids;
"Advertisement" means a public announcement, inviting bids for work to be
performed or materials to be furnished;
"Agreement" means the written instrument which is evidence of the agreement
between the City and the Contractor;
"Award" means the formal acceptance by the City of a proposal;
"Bid" means the offer of a bidder submitted on the prescribed form setting forth
the prices for the Work to be performed;
"Bidder" means the individual, partnership, firm, corporation, or any
combination thereof, or joint venture, submitting a Bid in accordance with the
bidding requirements;
"City" means the City of Winooski, Vermont;
"City Representative" has the meaning set out in Section 3.2;
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"City Website" means www.winooskivt.gov;
"Closing Time" has the meaning set out in Section 3;
"Contract" means a formal written contract between the City and a Preferred
Proponent to undertake the Services;
"Evaluation Team" means the team appointed by the City;
"Incidental and Incidental Item" have the meaning used to indicate work for
which no direct payment will be made. Such work is considered to be incidental
to items having contract prices, and bid prices submitted by the contractor shall
be sufficient to absorb the cost of all work designated as incidental or as
incidental items;
"Invitation for Bids" means an advertisement for receiving proposals for all
work and/or materials on which bids are invited from prospective contractors;
"Notice of Award" means the written notice of the acceptance of the Bid from
the City to the successful Bidder;
"Preferred Proponents(s)" means the Proponent(s) selected by the Evaluation
Team to enter into negotiations for a Contract;
"Proponent" or "Proposer" (used interchangeably) means any individual,
business or partnership submitting a proposal in response to these bid
documents.
"Proposal" means a proposal submitted in response to these bid documents;
"Services" has the meaning of any and all construction and administration work
necessary to complete this project;
"Site" means the place or places where the Services are to be performed;
"Subcontractor" means an individual or legal entity to which the contractor
sublets a part of the work included in the contract;
END OF SECTION
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3. PROPOSAL SCHEDULE
Address for Proposal Delivery:
Finance Director
27 West Allen Street
Winooski, Vermont 05404
c/o Angela Aldieri, Finance Director
Proposal Closing Date & Time:
Wednesday, August 19, 2026 at 2:00PM EST
Late submissions will not be accepted. No Proposer shall submit more than one
proposal.
3.1 Late Proposals
Proposals received after the Closing Time will not be accepted or considered.
Delays caused by any delivery, courier or mail service(s) will not be grounds for
an extension of the Closing Time.
3.2 Amendments to Proposals
Proposals may be revised by written amendment, delivered to the location set
out above, at any time before the Closing Time but not after. An amendment
must be signed by an authorized signatory of the Proponent in the same manner
as provided in the original proposals.
3.3 Pre-Proposal Inquiries
All inquiries related to these bid documents should be directed in writing or e-
mail to the person named below (the "City Representative"). Information
obtained from any person or source other than the City Representative(s) may
not be relied upon.
City Representative: Jon Rauscher, Director of Public Works
Phone: (802) 655-6410
Email: jrauscher@winooskivt.gov
Inquiries should be made no later than 7 days before Closing Time. The City
reserves the right not to respond to inquiries made within 7 days of the Closing
Time. Inquiries and responses will be recorded and may be distributed to all
Proponents at the City's discretion.
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Proponents finding discrepancies or omissions in the Contract or bid documents,
or having doubts as to the meaning or intent of any provision, should
immediately notify the City Representative. If the City determines that an
amendment to these bid documents is required, the City Representative will
issue an addendum in accordance with Section 3.4. Oral conversations will not
affect the terms of these bid documents and may not be relied upon by any
Proponent.
3.4 Addenda
If the City determines that an amendment is required to these bid documents,
the City Representative will post a written addendum on the City Website
(www.winooskivt.gov) and upon posting will be deemed to form part of these
bid documents. No amendment of any kind to the bid documents is effective
unless it is posted in a formal written addendum on the City Website. Upon
submitting a Proposal, Proponents will be deemed to have received notice of all
addenda that are posted on the City Website.
3.5 Examination of Contract Documents and Site
Proponents will be deemed to have carefully examined the bid documents,
including all attached Appendices, the Contract and the Site (as applicable) prior
to preparing and submitting a Proposal with respect to any and all facts which
may influence a Proposal.
Proposers are encouraged to make on-site visits to the areas for which services
are required to gain an understanding of the scope of the areas to be served.
The Proposer must be familiar with the area and any natural features which will
affect the work. Ignorance on the part of the Proposer will in no way relieve it
from responsibility.
3.6 Status Inquiries
All inquiries related to the status of these bid documents, including whether a
Contract has been awarded, should be directed to the City Website and not to
the City Representative.
END OF SECTION
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4. PROPOSAL SUBMISSION FORM AND CONTENTS
4.1 Package
Proposals should be in a sealed and opaque package, marked on the outside
with the Proponent's name, title of the Project and reference number (if
applicable).
4.2 Form of Proposal
The proposal submission should include the following:
(a) Identification of the Proponent's company name, address, city, state, zip
code, telephone and fax numbers, and email address. Identify the name,
title, phone number and email address of the primary contact person.
Identify any parent corporation and/or subsidiaries and affiliations, if
applicable.
(b) The attached Bid Form completed. Proposers are encouraged to use the
form provided and attach additional pages as necessary.
(c) A minimum of three references of previous clients, including the name,
address, and phone number of a contact person, from projects of similar
size and scope.
(d) A current sample certificate of insurance.
(e) A written disclosure listing any and all lawsuits and licensure disciplinary
actions that the Proposer or its employees is or has been a party to in the
past five (5) years.
4.3 Signature
The legal name of person or firm submitting the Proposal should be inserted in
the Bid Form. In addition to executing all forms, affidavits, and
acknowledgements for which signature and notary blocks are provide, the
Proposer must correctly sign the proposal. The proposal should be signed by a
person authorized to sign on behalf of the Proponent and include the following:
(a) If the Proponent is a corporation, then the full name of the corporation
should be included, together with the name of the state under the laws
of which the corporation was chartered, and the names of authorized
signatories. The Proposal should be executed by all authorized signatories
or by one or more of them provided that a copy of the corporate
resolution authorizing those persons to execute the Proposal on behalf of
the corporation is submitted;
(b) If the Proponent is a partnership or joint venture then the name and
business address of the partnership or joint venture and the name of each
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partner or joint venture should be included, and each partner and joint
venture should sign personally (or, if one or more person(s) have signing
authority for the partnership or joint venture, the partnership or joint
venture should provide evidence to the satisfaction of the City that the
person(s) signing have signing authority for the partnership or joint
venture). If a partner or joint venture is a corporation then such
corporation should sign as indicated in subsection (a) above; or
(c) If the Proponent is an individual, including sole proprietorship, the name
and business address of the individual should be included.
END OF SECTION
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5. EVALUATION AND SELECTION
5.1 Evaluation Team
The evaluation of Proposals will be undertaken on behalf of the City by the
Evaluation Team. The Evaluation Team may consult with others, including City
staff members, third-party consultants and references, as the Evaluation Team
may in its discretion decide is required. The Evaluation Team will give a written
recommendation for the selection of a Preferred Proponent or Preferred
Proponent(s) to the City.
5.2 Evaluation Criteria
The Evaluation Team will compare and evaluate all Proposals and each
Proponent's strength and ability to provide the Services to determine the
Proposal which is most advantageous to the City, using the following criteria:
(a) Price Proposal: The City will consider the Proponent's price proposal in
terms of accuracy, completeness, value, local market and substantiated
industry standards.
(b) Experience: The City will consider Proponent's experience in undertaking
similar services in type, scope and budget. References shall be included
in the proposal.
(c) Equipment: Proponent to provide the proposed equipment to be used for
installation of roadway markings.
(d) Financial Ability and Resources: The Evaluation Team will consider
Proponent's organization financial ability and resources to carry out the
services.
The Evaluation Team will not be limited to the criteria referred to above, and
the Evaluation Team may consider other criteria the team identifies as relevant
during the evaluation process. The Evaluation Team may apply the evaluation
criteria on a comparative basis, evaluating the Proposals by comparing one
Proponent's Proposal to another Proponents Proposal. All criteria considered will
be applied evenly and fairly to all Proposals.
5.3 Litigation
In addition to any other provision of these bid documents, the City may, in its
absolute discretion, reject a Proposal if the Proponent, or any other officer or
director of the Proponent submitting the Proposal, is or has been engaged
directly or indirectly in a legal action against the City, its elected or appointed
officers, representatives or employees in relation to any matter.
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In determining whether or not to reject a Proposal under this section, the City
will consider whether the litigation is likely to affect the Proponent's ability to
work with the City, its consultants and representatives and whether the City's
experience with the Proponent indicates there is a risk the City will incur
increased staff and legal cost in the administration of the Contract if it is
awarded to the Proponent.
5.4 Additional Information
The Evaluation Team may, at its discretion, request clarifications or additional
information from a Proponent with respect to any Proposal, and the Evaluation
Team may make such requests to only selected Proponents. The Evaluation
Team may consider such clarifications or additional information in evaluating a
Proposal.
5.5 Negotiation of Contract and Award
If the City selects a Preferred Proponent or Preferred Proponents, then it may:
(a) Enter into a Contract with the Preferred Proponent(s); or
(b) Enter into discussions with the Preferred Proponent(s) to clarify any
outstanding issues and attempt to finalize the terms of the
Contract(s), including financial terms. If discussions are successful,
the City and the Preferred Proponent(s) will finalize the Contract(s);
or
(c) If at any time the City reasonably forms the opinion that a mutually
acceptable agreement is not likely to be reached within a reasonable
time, give the Preferred Proponent(s) written notice to terminate
discussions, in which event the City may either open discussions with
another Proponent or terminate these bid documents and retain or
obtain the Services in some other manner.
The City is under no obligation to accept any Proposal submitted. The City
reserves the right in its sole discretion to waive informalities in, or reject any or
all Proposals, or to accept any Proposal deemed most favorable in the interest
of the City, or cancel the competition at any time without award. Thereafter,
the City may issue a new invitation / Request, sole source or do nothing.
All cost incurred in the preparation and presentation of the Proposal shall be
wholly absorbed by the contractor. All supporting documentation and manuals
submitted with this Proposal will become the property if the City of Winooski
unless otherwise requested by the contractor at the time of submission.
END OF SECTION
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