Relay Services

Solicitation
RFP 1100
COVER SHEET LLM3009
IDENTIFICATION
Number RFP 1100 LLM3009
Title Relay Services
Staff augmentation to support Austin Energy with routine and emergency relay
Summary
services for substation, power plants, transmission and distribution systems.
Type Request for Proposals (RFP)
Version
0
(Addenda)
AUTHORIZED CONTRACT PERSONS
Lorena McBee, Procurement Specialist III; (512) 978-0873;
Primary
lorena.mcbee@austintexas.gov
Secondary Liz Lock, Procurement Supervisor; (512) 974-2866; liz.lock@austintexas.gov
Subcontractor Austin Small Minority Business Resources; (512) 974-7600;
Questions SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time September 17, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time September 17, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time September 4, 2026 @ 5:00 P.M. CST
Submission
Email Only
Method
Notes See Solicitation Instructions, 3.2 Questions.
PRE-OFFER CONFERENCE:
Revised 10/26/2023

CITY OF AUSTIN Solicitation Cover Sheet
Conference
Yes
(Yes/No)
Mandatory
No
(Yes/No)
Date and Time August 27, 2026 @ 2 P.M. CST
Microsoft Teams Meeting
Join: https://teams.microsoft.com/meet/280346545041419?p=nsvMCWPDDC5FBdsf6s
Meeting ID: 280 346 545 041 419
Passcode: mu3n7Ym7
Location
Dial in by phone:
+1 512-831-7858,,795038338# United States, Austin
Find a local number
Phone conference ID: 795 038 338#
Notes N/A
PUBLISHED:
Date August 17, 2026
Available
https://www.austintexas.gov/page/solicitations
Online
Available Austin Financial Services-Central Procurement, 721 Barton Springs Road,
Hardcopy Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date
Solicitation Packet - RFP 1100 LLM3009 Includes the following:
Solicitation Cover Sheet 3 August 17, 2026
Solicitation Instructions 13 August 17, 2026
Terms and Conditions 33 August 17, 2026
Scope of Work 8 August 17, 2026
SUBMITTAL - Price Sheet - Complete and return EXCEL August 17, 2026
SUBMITTAL - Offer & Certifications - Complete and return 12 August 17, 2026
Exhibit A - Work Release Samples 4 August 17, 2026
Exhibit B - Austin Energy Safety GWP - Arc Flash Work Procedures 27 August 17, 2026
Exhibit C - Data Handling Controls 11 August 17, 2026
Exhibit D - Network Connection Agreement 11 August 17, 2026
Exhibit E - FACTA Affidavit - Complete and return 3 August 17, 2026
Revised 10/26/2023

CITY OF AUSTIN Solicitation Cover Sheet
Bid Bond - Complete and return N/A August 17, 2026
NIGP CODES
COMMODITY CODES:
Code Description
93677 Substation/High Voltage (Electrical) Maintenance
Revised 10/26/2023