OhioMHAS - Wireless Modernization Project

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000024099

9/10/2025 2:00:00 PM

Lot 1, Round 5: Open Market

The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.

The Ohio Department of Mental Health and Addiction Services ( Ohio MHAS) is seeking proposals from qualified contractors to modernize our wireless infrastructure.

OhioMHAS owns and operates an Agency wide Aruba wireless system, comprised of 9 Aruba Controllers and 1300 Access Points installed at 8 primary locations, as well as several remote locations.  These access points provide wireless network connectivity for Voice, Data, and Video services at all locations.  These voice, data, and video services facilitate vital 24x7 “person to person” voice functionality, access to core Agency applications, and access to intranet/internet information sources. The user count for any given 24-hour period exceeds 1000 user/nodes on the wireless network, with hundreds of gigabytes of data throughput.

OhioMHAS has the need to modernize the configuration of the wireless system to provide better security, increase visibility and troubleshooting of devices connecting to the wireless network, upgrade of the code base running on the infrastructure, and enhancement of the architecture implemented to support the wireless system.

In support of this modernization effort – OhioMHAS seeks services to modernize our wireless infrastructure.  The selected vendor will provide:

1. Project Management Oversight
2. Service Planning
3. Architecture and Design
4. Design and Configuration
5. Startup Support
6. Development
7. Validation Testing
8. As-built Documentation
9. Post Deployment (Production) Support
10. Additional Items

In support of this modernization effort – OhioMHAS seeks services to modernize our wireless infrastructure.  The selected vendor will provide:

1. Project Management Oversight
2. Service Planning
3. Architecture and Design
4. Design and Configuration
5. Startup Support
6. Development
7. Validation Testing
8. As-built Documentation
9. Post Deployment (Production) Support
10. Additional Items

The delivery specification for each of the requirements are:

1. Project Management Oversight

In this phase, the selected vendor will: Deliverables for this Service include:

1. Service Planning

In this phase, the selected Vendor’s Project Manager will coordinate the activities and activity sequence with the OhioMHAS project manager.

In this phase, the selected Vendor’s technology specialist will conduct service planning meetings with the OhioMHAS project team and share service delivery requirements and prerequisites. The selected Vendor will help collect and review information to confirm that all prerequisites have been met.

Activities during these meetings include: Deliverables for this Service include:

1. Architecture and Design

In this phase, the selected vendor will

1. Design and Configuration

In this phase, the selected vendor will, with Customer assistance:

1. Startup Support

In this phase, the selected Vendor will:

1. Development

In this phase, the selected Vendor will:

1. Controllers
   1. Configure each (all) controllers as part of the controller architecture, with a local controller at each site, connecting to the Primary Controller located at the main data center.
   2. Configure the local controllers in alignment with the system architecture determined during the Architecture and Design phase.

1. ClearPass
   1. Configure all ClearPass server(s) in alignment with the system architecture determined during the Architecture and Design phase.
      1. 1. 1. Configure up to four (4) nodes in a single cluster3.
            2. Configure one (1) node as the Publisher and one (1) node as the Backup Publisher
            3. Configure the cluster for RADIUS, TACACS and Guest authentication.
            4. Configure up to four (4) ClearPass-based Virtual IP addresses (VIPs) to support high availability.
            5. Configure the cluster with one (1) external location or server for automated configuration backup.
            6. Configure the cluster with up to one (1) Active Directory (AD) authentication source.
            7. Apply up to two (2) customer-provided server certificates: one (1) SSL for ClearPass guest4 and administration, and one (1) for RADIUS 802.1X use cases on up to four (4) ClearPass nodes.
            8. Configure up to three (3) wireless Network Access Devices (NADs)5 and three (3) wired NADs.
            9. Configure up to two (2) TACACS services, with up to two (4) AD groups configured for read and read/write role derivation.
            10. Configure one (1) wired service for 802.1X, with or without MAC Authentication Bypass (MAB), to include one (1) authentication type and up to two (2) VLAN mappings.
            11. Configure one (1) wired service for MAC authentication to include one (1) authentication type and up to two (2) VLAN mappings.
            12. Configure one (1) wireless service for 802.1X (Secure SSID) to include one (1) authentication type and up to two (2) VLAN mappings.
            13. Configure one (1) wireless service for open or PSK MAC authentication to include one (1) authentication type and up to two (2) VLAN mappings.
            14. Configure one (1) wireless Guest self-registration workflow, utilizing ClearPass guest webpage templates4 for self-registration and a downloadable receipt.
            15. Configure the cluster data retention settings.
2. Airwave
   1. Configure the Airwave server in alignment with the system architecture determined during the Architecture and Design phase.

1. Additional Configuration Items
   1. In cases where unforeseen configuration items are discovered, or some configuration items exceed the limits as described in parts 6A, 6B, and 6C, those configuration items will be completed to meet the Architectural Design (as described within part 3) and be validated accordingly in accordance to part 7.

1. Validation and Testing Phase

In this phase, the selected vendor will:

1. As Built Documentation Phase

In this phase, the selected vendor will provide:

1. Post Deployment (Production) Support

In this phase, the selected vendor will provide:

1. Additional Items

Wireless Modernization Project – Locations

1. The James A. Rhodes State Office Tower (SOT), 30 East Broad Street, Columbus, Ohio 43215
2. The State of Ohio Computer Center (SOCC), 1320 Arthur E. Adams Drive, Columbus, Ohio 43215
3. Appalachian Behavioral Healthcare (ABH), 100 Hospital Drive, Athens, Ohio 45701
4. Central Ohio Behavioral Healthcare (COBH), 2200 West Broad Street, Columbus, Ohio, 43223
5. Heartland Behavioral Healthcare (HBH), 3000 Erie Street South, Massillon, Ohio, 44646
6. Northcoast Behavioral Healthcare (NBH), 1756 Sagamore Road, Northfield, Ohio, 44067
7. Northwest Ohio Behavioral Healthcare (NOBH), 930 South Detroit Avenue, Toledo, Ohio 43614
8. Summit Behavioral Healthcare (SBH), 1101 Summit Road, Cincinnati, Ohio, 45237
9. Ohio Pharmacy Services (OPS), 2150 West Broad Street, Columbus, Ohio 43223

Floorplans, square footage, and areas needing coverage are not listed. AP/RF coverage is not in scope for this project.

Wireless Modernization Project – Hardware Specifications

1. SOCC
2. ABH
3. HBH
4. NBH
5. NOPH
6. OPS
7. SBH
8. COBH

AP's using a license in Airwave	105's	125
	205's	113
	215's	72
	275's	68
	303h's	10
	315's	205
	375's	25
	505's	3
	515's	107
		728
AP’s in Airwave with no license	105's	22
	205's	29
	215's	17
	275's	16
	303h's	8
	315's	6
	375's	5
	505's	10
	515's	130
		243
AP’s on hand, not deployed inventory	515's	50
	Juniper and Cisco	230
		280
Total by AP model	105's	147
	205's	142
	215's	89
	275's	84
	303h's	18
	315's	211
	375's	30
	505's	13
	515's	287
Grand Total AP's		1021
Current Total Count for Airwave		1301
Current Airwave License Count		1126

In support of this modernization effort – OhioMHAS seeks services to modernize our wireless infrastructure.  The selected vendor should show, in detail, how they will provide the following services as outlined in Section IV. Scope of Work and Deliverables:
The minimum qualifications of the project staff shall be:

1. Project Management Oversight – by a PMP certified project manager with at least 5 years of experience managing technology projects.
2. Architecture and Design – by an Aruba Certified Design Professional (ACDP), or an Aruba Certified Mobility Expert (ACMX) with at least 5 years of experience architecting Aruba wireless network solutions which include Clearpass authentication.
3. Design and Configuration – by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience.
4. Startup Support– by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience
5. Development – by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience
6. Validation and Testing Phase– by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience
7. As-built Documentation – by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience
8. Post Deployment (Production) Support – by an Aruba Certified Mobility Professional (ACMP) or higher-level Aruba Certification (ACMX or ACDP) with at least 5 years of experience.

** Aruba certifications may not be required if vendor can show demonstrative experience implementing the Clearpass and Airwave technology and are willing to provide references the OhioMHAS is permitted to contact for verification.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.

EVALUATION OF PROPOSALS

EVALUATION PROCESS

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

1. OhioMHAS’s initial review of all proposals for timely submission;
2. An evaluation committee review of the proposals for defects and scoring;
3. OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
4. Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub- phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

PROPOSAL EVALUATION CRITERIA

In the proposal evaluation phase, OhioMHAS staff or reviewers selected by OhioMHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Supplier bid includes all required services as outlined in Section IV. Scope of Work and Deliverables (all 10 items are included in bid response? (if any are missing, cannot rate as meets).	20
Supplier describes, in detail, how they plan to move forward with all the required services, as outlined in Section IV. Scope of Work and Deliverables and Section V. Minimum Qualifications. (if any service detail is missing or unsupported, cannot rate as meets).	20
Supplier has submitted their Team Staffing plan, which should include their credentials, experience of proposed project staff, and it is complete and specific (if they do not match and are not specific - cannot rate as meets).	20
Supplier has recognized the On-Site Requirements and has identified how it plans to complete or commits to onsite work as described within the bid requirements (if not complete, cannot rate as meets).	20
Company Longevity, how long the bidding company has been in business (less than two years=0, 1-2 years =1, 3-4 years = 2, 5-20 years = 3, 20-50 years = 4, greater than 50 years = 5)	10
Previous experience with completing projects for the State of Ohio, demonstrative examples of completed projects for the State of Ohio of similar size ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed =3], [11-20 = 4], [greater than 20 listed = 5])	10

Product Experience, demonstrative experience completing projects implementing Aruba Clearpass ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	30
Product Experience, demonstrative experience completing projects implementing Aruba Hardware ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	20
Product Experience, demonstrative experience completing projects implementing Aruba Airwave ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	10
Proposer has submitted a cost proposal that is complete, and the quality of the proposal demonstrates proposer’s ability to successfully complete all deliverables within a budget considered reasonable.	10
		Total:	850

Evaluation Criteria	Weight	Rating	Extended Score
Supplier bid includes all required services as outlined in Section IV. Scope of Work and Deliverables (all 10 items are included in bid response? (if any are missing, cannot rate as meets).	20
Supplier describes, in detail, how they plan to move forward with all the required services, as outlined in Section IV. Scope of Work and Deliverables and Section V. Minimum Qualifications. (if any service detail is missing or unsupported, cannot rate as meets).	20
Supplier has submitted their Team Staffing plan, which should include their credentials, experience of proposed project staff, and it is complete and specific (if they do not match and are not specific - cannot rate as meets).	20
Supplier has recognized the On-Site Requirements and has identified how it plans to complete or commits to onsite work as described within the bid requirements (if not complete, cannot rate as meets).	20
Company Longevity, how long the bidding company has been in business (less than two years=0, 1-2 years =1, 3-4 years = 2, 5-20 years = 3, 20-50 years = 4, greater than 50 years = 5)	10
Previous experience with completing projects for the State of Ohio, demonstrative examples of completed projects for the State of Ohio of similar size ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed =3], [11-20 = 4], [greater than 20 listed = 5]) 3],  [11-20 = 4], [greater than 20 listed = 5]) 10 listed= )	10
Product Experience, demonstrative experience completing projects implementing Aruba Clearpass ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	30
Product Experience, demonstrative experience completing projects implementing Aruba Hardware ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	20
Product Experience, demonstrative experience completing projects implementing Aruba Airwave ([0 listed = 0], [1-2 listed = 1], [3-4 listed = 2], [5-10 listed = 3], [11-20 = 4], [greater than 20 listed = 5])	10
Proposer has submitted a cost proposal that is complete, and the quality of the proposal demonstrates proposer’s ability to successfully complete all deliverables within a budget considered reasonable.	10
		Total:	850