Description FY26-30 RUT-25/50 Data Entry Services IFB

Location:	Illinois
Posted:	Jan 22, 2025
Due:	Feb 6, 2025
Agency:	State Government of Illinois
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). R - Professional, Administrative and Management Support Services
Solicitation No:	Bid Solicitation # 26-492DOR-ACCOU-B-46261
Publication URL:	To access bid details, please log in.

Bid Solicitation: 26-492DOR-ACCOU-B-46261

Responses Due in 14 Days, 16 Hours, 45 Minutes

Header Information

Bid Number:

26-492DOR-ACCOU-B-46261

Description:

FY26-30 RUT-25/50 Data Entry Services IFB

Bid Opening Date:

02/06/2025 12:00:00 PM

Purchaser:

Pam Cormeny

Organization:

REV - Revenue

Department:

ACCOUNTPROCESS492 - Account Processing

Location:

AO001 - Account Processing

Fiscal Year:

Type Code:

10 - Invitation for Bid (IFB)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

01/22/2025 09:00:00 AM

Info Contact:

Contact Pamela.Cormeny2@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

IDOR desires to establish a contract for the RUT-25/50 Data Entry Services for a Term of 7/1/2025 - 6/30/2030. This procurement is for Small Business Set Aside Program vendors only. Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations through BidBuy. Submissions in paper format or on electronic medium shall not be accepted nor considered.

Ship-to Address:

Kevin Richards
101 W. Jefferson
MC 2-300
Springfield, IL 62702
US
Email: kevin.richards@illinois.gov
Phone: (217)782-3664

Bill-to Address:

Attn: Procurement Division
101 W. Jefferson
MC 6-100
Springfield, IL 62702
US
Email: REV.Procure@illinois.gov
Phone: (217)524-0034

Print Format:

File Attachments:

Blank Vendor Disclosure
IPG Active Registered Vendor Financial Disclosures.docx
Copies of Current RUT-25-50 Forms - ATTACHMENT 1.pdf
Header_Vendor EOF_Record_Layout - ATTACHMENT 2.xlsx
IRS Publication 1075 Safeguard Requirements - ATTACHMENT 3.pdf
Small Business Set-Aside Subcontract Language~39.pdf
FY26-30 RUT-25-50 Invitation for Bid Vendor Instructions and Requirements~3.docx
FY26-30 RUT-25-50 Data Entry Offer to the State of Illinois~4.pdf
FY26-30 RUT-25-50 Data Entry Services Contract~1.docx

Form Attachments:

Required Quote Attachments


Desired Attachment Name:	FY26-30 RUT-25-50 Data Entry Services Contract	Description:	Upload signed contract here
Desired Attachment Name:	Vendor Disclosure or IPG Active Registered Vendor Financial Disclosures	Description:	Failure to complete and upload will result in disqualification
Desired Attachment Name:	FY26-30 RUT-25-50 Data Entry Offer to the State of Illinois	Description:	Upload completed Offer with authorized signature here

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

Yes

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

1-5 of 6

1
2

Item # 1:

(

920

-
21

)

FY26 - Contract Term July 1, 2025 to June 30, 2026 - Data Key Entry and Verification Services from paper and image for RUT 25 (Vehicle Use Tax Transaction Return) and 50 (Private Party Use Tax Transaction Returns). The contract will contain a fixed price based on actual per thousand billable keystrokes. Total Contract Term is 5-years - July 1, 2025 to June, 30, 2030.

NIGP Code:

920-21
Data Entry Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

175,000,000.0

TS - Thousands

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 2:

(

920

-
21

)

FY27 - Contract Term July 1, 2026 to June 30, 2027 - Data Key Entry and Verification Services for RUT 25 (Vehicle Use Tax Transaction Return) and 50 (Private Party Use Tax Transaction Returns). The contract will contain a fixed price based on actual per thousand billable keystrokes. Total Contract Term is 5-years - July 1, 2025 to June, 30, 2030.

NIGP Code:

920-21
Data Entry Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

175,000,000.0

TS - Thousands

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 3:

(

920

-
21

)

FY28 - Contract Term July 1, 2027 to June 30, 2028 - Data Key Entry and Verification Services for RUT 25 (Vehicle Use Tax Transaction Return) and 50 (Private Party Use Tax Transaction Returns). The contract will contain a fixed price based on actual per thousand billable keystrokes. Total Contract Term is 5-years - July 1, 2025 to June, 30, 2030.

NIGP Code:

920-21
Data Entry Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

175,000,000.0

TS - Thousands

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 4:

(

920

-
21

)

FY29 - Contract Term July 1, 2028 to June 30, 2029 - Data Key Entry and Verification Services for RUT 25 (Vehicle Use Tax Transaction Return) and 50 (Private Party Use Tax Transaction Returns).The contract will contain a fixed price based on actual per thousand billable keystrokes . Total Contract Term is 5-years - July 1, 2025 to June, 30, 2030.

NIGP Code:

920-21
Data Entry Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

175,000,000.0

TS - Thousands

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 5:

(

920

-
21

)

FY30 - Contract Term July 1, 2029 to June 30, 2030 - Data Key Entry and Verification Services for RUT 25 (Vehicle Use Tax Transaction Return) and 50 (Private Party Use Tax Transaction Returns). The contract will contain a fixed price based on actual per thousand billable keystrokes. Total Contract Term is 5-years - July 1, 2025 to June, 30, 2030.

NIGP Code:

920-21
Data Entry Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

175,000,000.0

TS - Thousands

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

1-5 of 6

1
2

ILLINOIS_ILL_AWS_PROD_BUYSPEED_2_bso

Description FY26-30 RUT-25/50 Data Entry Services IFB

See also