HP Latex R530 Printer

Location:	Illinois
Posted:	Nov 17, 2025
Due:	Dec 3, 2025
Agency:	Joliet Junior College
Type of Government:	State & Local
Category:	36 - Special Industry Machinery 70 - General Purpose Information Technology Equipment (including software). 74 - Office Machines
Solicitation No:	B26011
Publication URL:	To access bid details, please log in.

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B26011

JOLIET JUNIOR COLLEGE

ILLINOIS COMMUNITY COLLEGE DISTRICT #525

(Business & Auxiliary Services)

1215 Houbolt Road

Joliet, Illinois 60431-8938

INSTRUCTIONS TO BIDDERS

Sealed proposals are invited for HP LATEX R530 PRINTER pursuant to specifications.

PROPOSALS:

Proposals will be received electronically and publicly read aloud by the Joliet Junior College via

Microsoft Teams at the date and time hereinafter designated. You are invited to be present if you so

desire.

PLACE: CLICK HERE TO JOIN THE PUBLIC BID OPENING AT THE DUE DATE & TIME

DATE:

DECEMBER 3, 2025

TIME:

11:00 AM

Proposals received after this time will not be accepted.

Proposals must be submitted through the ESM Solutions electronic sourcing site. Please note that all

vendors will have to complete an on-line registration process prior to submitting your proposal. A step-

by-step supplier registration guide is posted to the college’s website for your reference. General supplier

guides are also available on the ESM website. If you have any questions during the registration process,

contact ESM Solutions Customer Support (877) 969-7246 Option 3.

Proposals received after the date and time specified shall be considered LATE, and shall not be opened.

While the ESM platform is a reliable tool for electronic submissions, vendors should be aware that, as

with any online system, occasional technical issues may occur. To mitigate any risk of delayed

submissions, vendors are strongly encouraged to complete their bid submissions well in advance of the

deadline. Please note that all proposals are electronically sealed and remain confidential until the official

bid opening, at which time they become accessible to JJC.

Registration Link:

https://supplier.esmsolutions.com/registration#/registration/contactInformation/

General Supplier Guide (ESM Documents):

https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides

Supplier Registration Guide (JJC Document):

https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Screenshots%2

0Final.pdf

B26011

PRE-BID MEETING: NOT REQUIRED

DELIVERY:

All prices must be quoted F.O.B., Joliet Junior College, 1215 Houbolt Road, Joliet, IL 60431 unless

otherwise noted.

TAX EXEMPTION:

Joliet Junior College is exempt from Federal, State, and Municipal taxes.

SIGNATURE ON BIDS:

Joliet Junior College requires the signature on bid documents to be that of an authorized representative

of said company.

Each bidder, by making his bid, represents that he has read and understands the bidding

documents and that these instructions to bidders are a part of the specifications.

BIDDING PROCEDURES:

1. No bid shall be modified, withdrawn, or cancelled for sixty (60) days after the bid opening date

without the consent of the College Board of Trustees.

2. Changes or corrections may be made in the bid documents after they have been issued and before

bids are received. In such case, a written addendum describing the change or correction will be

issued by the College to all bidders of record. Such addendum shall take precedence over that

portion of the documents concerned, and shall become part of the bid documents. Except in

unusual cases, addendum will be issued to reach the bidders at least five (5) days prior to date

established for receipt of bids.

3. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall

thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a

proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents, or

should they be in doubt as to their meaning, they shall, at once, and in any event, not later than

ten (10) days prior to bid due date, notify the College who will, if necessary, send written

addendum to all bidders. The college will not be responsible for any oral instructions. All

inquiries shall be directed to the Director of Business & Auxiliary Services. After bids are

received, no allowance will be made for oversight by bidder.

SUBSTITUTIONS:

1. Each bidder represents that his bid is based upon the materials and equipment described in the

bidding documents.

2. Any dealer bidding an equal product must specify brand name, model number, and supply

specifications of product. The Board shall be the sole judge of whether an article shall be

deemed to be equal.

3. A bidder's failure to meet the minimum specifications as listed may result in disqualification of

his bid.

B26011

REJECTION OF BIDS:

The bidder acknowledges the right of the College Board to reject any or all proposals and to waive

informality or irregularity in any proposal received and to award each item to different bidders or all

items to a single bidder. In addition, the bidder recognizes the right of the College Board to reject a

proposal if the proposal is in any way incomplete or irregular. The College Board may also award, at its

discretion, only certain items quoted on. The College Board also reserves the right to reject the proposal

of a Bidder who has previously failed to perform properly or complete on time contracts of a similar

nature, or a bid of a Bidder when investigation shows that Bidder is not in a position to perform the

contract.

BUSINESS ENTERPRISE PROGRAM (BEP):

MINORITIES, FEMALES, AND PERSONS WITH DISABILITIES PARTICIPATION AND UTILIZATION PLAN:

Joliet Junior College will make every effort to use local business firms and contract with small,

minority-owned, and/or women-owned businesses in the procurement process. Many solicitations

contain a goal to include businesses owned and controlled by minorities, females, and persons with

disabilities in the College’s procurement and contracting processes in accordance with the State of

Illinois’ Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575).

Bidders are highly encouraged to utilize BEP certified suppliers and subcontractors. Bidders will

be prompted to note BEP certifications within the ESM electronic bidding system.

To locate contact information for BEP certified suppliers and contractors, visit:

https://supplierdiversitymanagementportal.illinois.gov/VendorDirectory.aspx

PROPRIETARY INFORMATION:

Vendor should be aware that the contents of all submitted bids are subject to public review and will be

subject to the Illinois Freedom of Information Act. All information submitted with your bid will be

considered public information unless vendor identifies all proprietary information in the proposal by

clearly marking on the top of each page so considered, "Proprietary Information." The Illinois Attorney

General shall make a final determination of what constitutes proprietary information or trade secrets.

While JJC will endeavor to maintain all submitted information deemed proprietary within JJC, JJC will

not be liable for the release of such information.

ACKNOWLEDGEMENT OF ADDENDA:

Signature of company official on original document shall be construed as acknowledgement of receipt of

any and all addenda pertaining to this specific proposal. Identification by number of addenda and date

issued should be noted on all proposals submitted.

FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA ON PROPOSAL SUBMITTED

MAY RESULT IN DISQUALIFICATION OF PROPOSAL.

Bidders who obtain a copy of the bid from our web site are responsible for checking back on the

site for any addenda issued.

CLERICAL ERRORS:

If applicable, all errors in price extensions will be corrected by Joliet Junior College and totals for award

determination corrected accordingly, unless the bidder specifies that no change be made in the total

submitted. In this case, all incorrect price extensions will be noted at "lot", and award determination

made on the basis of total price submitted.

B26011

SAMPLES:

Bidder may be required to furnish samples upon request and without charge to the College.

BID SECURITY: NOT REQUIRED

PAYMENTS:

Certified Payroll: NOT REQUIRED

Partial Lien Waivers: NOT REQUIRED

Final Lien Waivers: NOT REQUIRED

INSURANCE:

The successful bidder will be required to furnish a certificate of insurance in the following amounts:

The insurance coverage required here-in-under shall be the minimum amounts maintained by the

Contractor and Subcontractors until all Work is completed and accepted by the Owner.

The Contractor will purchase and maintain “all risks” Builder’s Risk property insurance, where

applicable, subject only to such exclusions as have been specifically approved by the Owner in writing.

A. Workers Compensation

1. State: Statutory

2. Applicable Federal: Statutory

3. Employer’s Liability:

a. $1,000,000 per Accident

b. $1,000,000 Occupational Disease

B. Commercial Comprehensive Liability

1. Each Occurrence: $1,000,000

2. Products/Completed Operations Aggregate: $2,000,000

3. Personal/Advertising Injury: $1,000,000

4. General Aggregate: $2,000,000

5. Policy shall include: $2,000,000

a. Premises: Operations

b. Independent Contractors Liability

c. Products and Completed Operations: Maintained for minimum of one year

after date of final Certificate for Payment, in full amount of the limits

specified above.

d. Contractual Liability

e. Coverage for explosion (x), collapse (c), and underground (u).

6. The Commercial Comprehensive Liability policy shall include a contractual liability

endorsement insuring the indemnity required by the contract. The indemnities shall

be named as additional insured on the Contractor’s Commercial Comprehensive

Liability policy using Form CG 20 10 or its equivalent and shall name Joliet Junior

College, its Board of Trustees, officers, employees and agents as additional named

insured’s at a minimum. The Contractor hereby agrees to effectuate the naming of

such additional insured’s as unrestricted additional insured’s on the Contractor’s

policy. The additional insured endorsement shall provide the following:

B26011

a. That the coverage afforded the additional insurance will be primary/non-

contributory

insurance for the additional insurance with respect to claims arising out

of operations performed by or on behalf of the Contractor.

b. That the policy shall contain a thirty (30) day notice of cancellation prior

to the effective date thereof.

c. That the additional insureds have other insurance which is applicable to

the loss, such other insurance will be on an excess or contingent basis.

d. That the amount of the company’s liability under the insurance policy will

not be reduced by the existence of such other insurance.

e. That the additional insureds will not be given less than thirty (30) days

prior written notice of any cancellation thereof.

f. That the Contractor agrees to indemnify the College for any applicable

deductibles.

g. That the insurance policy from an A.M. Best rated “secured” Illinois State

licensed insurer.

h. The Contractor shall provide the College with a copy of its insurance

policy or in the alternative and subject to the College’s agreement, an

excerpt of a page from the actual policy evidencing the additional

insureds as provided for herein.

i. Contactor acknowledges that failure to obtain such insurance on behalf

of the College constitutes a material breach of the contract and subjects

Contractor to liability for damages, indemnification and all other legal

remedies available to College. The Contractor is to provide the College

at all times with a certificate of insurance, evidencing the above

requirements have been met. The failure of the College to object to the

contents of the certificate or the absence of it shall not be deemed a

waiver of any and all rights held by the College.

j. That enclosed is a copy of the endorsement providing additional

insured’s status and that the Contractor will furnish a Certificate of

insurance evidencing the foregoing provisions.

k. Please include clause below in the policy:

It is agreed that Joliet Junior College, its Board of Trustees, officers,

employees, agents and (Architect/Engineer Name) are additional

insureds on the policy.

C. Business Auto Liability (including owned, non-owned and hired vehicles).

1. Bodily injury

a. $1,000,000 per person

b. $2,000,000 per accident

2. Property damage: $1,000,000 OR

3. Combined Single limit: $1,000,000

D. Umbrella

1. Umbrella Excess Liability: $4,000,000

2. If the Contractor’s Workers Compensation, Commercial General Liability and

Business Auto policies do not have these minimum limits, an Umbrella policy

written

by an insurance company acceptable to the Owner may be used to meet the

minimum

limits required.

3. Follow-form or Primary/Non-Contributory (PNC) status and Waiver of Subrogation

(WOS) for Joliet Junior College

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Name:	HP Latex R530 Printer Bid Number: B26011 Due Date: December 3, 2025 Status: Questions due 11/24/25
Bid Documents:	Bid Document PDF (11/17/25) Solicitation LINK (11/17/25) Virtual Public Opening LINK (11/17/25)

HP Latex R530 Printer

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See also