Statewide Elevator Inspection Services Addendum 1

Agency of Administration/Buildings & General Services
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
Request For Proposal
Statewide Elevator Inspection Services
ISSUE DATE June 5, 2026
QUESTIONS DUE June 19, 2026 - 4:30 PM (EST)
RFP RESPONSES DUE BY June 30, 2026 - 4:30 PM (EST)
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
The state will make no attempt to contact interested parties with updated information. It is the
responsibility of each bidder to periodically check the above webpage for any and all
notifications, releases and addendums associated with this RFP.
STATE CONTACT: James Meyers, Senior State Purchasing Agent
E-MAIL: BGS.OPCVendorDocs@vermont.gov

OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of
Administration Department of Buildings and General Services (hereinafter the "State") is
seeking to establish contracts with one or more companies that can provide Statewide Elevator
Inspection Services.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 5 (five) years. The
State anticipates the start date for such contract(s) will be August 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed
in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact
with any other individual from the State concerning this RFP is strictly prohibited and may result
in disqualification.
1.4. BIDDERS' CONFERENCE: A bidders' conference will not be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for question indicated on the first page of this RFP. Questions
may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At
the close of the question period a copy of all questions or comments and the State's responses
will be posted on the State's web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort
will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions. All information provided by vendors
during this process will be public and bidders shall not provide confidential information, except
as described in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
2.1 Contractor shall provide annual elevator inspections on elevators identified under this agreement.
2.2 Contractor shall provide all labor, materials and equipment necessary to provide annual elevator
inspections throughout the State of Vermont as identified in inventory under Section 2.19.
2.3 The Contractor shall comply with all federal, state, county and city regulations.
2.4 The contractor shall supply an adequate number of Vermont Licensed Elevator inspectors fully trained on
the elevators to be inspected.
2.5 Inspections are to be complete on or before the current yearly inspection is due.
2.6 Contractor shall submit schedule upon award of the contract. Contractor shall be required to notify
the District Facility Manager two (2) working days prior to scheduling inspection.
2.7 All work to be performed between 8:00 am and 3:00 pm Monday- Friday, excluding State of Vermont
Holidays.
2.8 All work areas shall exhibit necessary safeguards, signs and barriers to ensure adherence to all safety
regulations and building codes.
2.9 Contractor shall provide documentation of inspection certificate. Documentation shall be available for the
District Facility Manager to verify at each inspection.
2.10 The inspections are to be in accordance with "Vermont Elevator Safety Rules", effective date July 1, 2014
2.11 The contractor shall assume responsibility for damage due to their negligence.
Revised: February 13, 2026

2.12 Security Requirements
A. Under no circumstances is contractor authorized to sponsor a visitor into any State Facility.
B. Contractor shall be authorized to enter only those buildings or areas of the State complex where
access is necessary in order to perform contract requirements.
C. Contractor must sign in an out of the contractor's log each time contractor is on-site at the
location specified by the District Facility Manager.
D. Background checks will be required for the inspectors.
2.13 The contractor shall notify the District Facility Manage when the inspection is complete.
2.14 Contractor shall participate in a final inspection walk through with the District Facility Manager upon
request.
2.15 Contractor shall perform all tests as required and/or instructed by the District Facility Supervisor to ensure
function and or operation.
2.16 Contractor shall complete and submit the inspection report to the District Facility Manager and the contract
coordinator after each inspection.
2.17 Contractor is not authorized to sub-contract any phase of this contract without written approval from the
BGS contract coordinator.
2.18 District Facility Managers
a. MONTPELIER BGS DISTRICT: James DeSisto, 802-828-3312
b. WATERBURY BGS DISTRICT: Jonathan Rutledge, 802-241-3192
c. NORTHWEST BGS DISTRICT: Erik Kirwan, 802-505-1429.
d. SOUTHWEST BGS DISTRICT: Robert Gallipo, 802-483-6609
e. NORTHEAST BGS DISTRICT: Gary Champney, 802-334-3347
f. SOUTHEAST BGS DISTRICT: Lyle Deida, 802-398-7330
g. HISTORIC PRESERVATION: Jamie Duggan, 802-477-2288
h. TRANSPORTATION: Brad McAvoy, 249-1942
2.19 Elevators listed by Districts.
MONTPELIER BGS DISTRICT:
# OF HYDRAULIC
BUILDING ADDRESS MANUFACTURER SERIAL# FLOORS OR CABLE
6 Baldwin Street MCE 3338670 4 Cable
109 State Street Dover A 6 Hydraulic
109 State Street Dover B 6 Hydraulic
109 State Street Dover C 6 Hydraulic
110 State Street Savaria V-1504 OS Platform Lift
110 State Street Payne 200942 4 Cable
111 State Street Payne 57-10 4 Cable
115 State Street MCE 3340150 3 Cable
115 State Street Annex Dover B 3 Hydraulic
116 State Street Baystate A 5 Hydraulic
Revised: February 13, 2026

# OF HYDRAULIC
BUILDING ADDRESS MANUFACTURER SERIAL# FLOORS OR CABLE
120 State Street Westinghouse B61872 6 Cable
120 State Street Westinghouse B61872 6 Cable
120 State Street Baystate (freight) 2 Cable
133 State Street Otis A 6 Cable
133 State Street Otis B 6 Hydraulic
133 State Street Thyssen EV9866 6 Hydraulic
5 Green Mt. Drive Dover E-23804 3 Hydraulic
Barre Courthouse Westinghouse ACF868 4 Hydraulic
Barre Courthouse Westinghouse ACF869 4 Hydraulic
McFarland House Dover 0521020 4 Hydraulic
Berlin State Police Savaria V-1504 2 Platform Lift
WATERBURY BGS DISTRICT
Public Safety KONE 20298678 4 Cable
Public Safety KONE 20338133 4 Cable
A1 Schindler H8041 3 Hydraulic
A2 Schindler H8041 3 Hydraulic
B3 Schindler H48042 2 Hydraulic
D4 Schindler H48043 2 Hydraulic
E5 Schindler H48044 2 Hydraulic
F6 Schindler H48045 2 Hydraulic
H7 Schindler H48046 2 Hydraulic
Weeks Thyssen Krupp EEF359 2 Hydraulic
NORTHWEST BGS DISTRICT
Health Lab Otis 3644144 3 Cable
32 Cherry Street Dover ED8469 6 Hydraulic
32 Cherry Street Dover ED8470 6 Hydraulic
32 Cherry Street Dover ED8471 6 Hydraulic
32 Cherry Street Dover ED8472 6 Hydraulic
32 Cherry Street Dover ED8471 5 Hydraulic
59-63 Pearl Street Dover E-33457 3 Hydraulic
108 Cherry Street Dover E-3821 6 Hydraulic
108 Cherry Street Dover E-3821 6 Hydraulic
108 Cherry Street Dover EA9381 6 Hydraulic
108 Cherry Street Dover EA9380 6 Hydraulic
Revised: February 13, 2026

#OF HYDRAULIC
BUILDING ADDRESS MANUFACTURER SERIAL# FLOORS OR CABLE
36 Lake Street Dover EB4822 2 Hydraulic
Williston State Office Building ESCO 9211998 3 Hydraulic
Williston State Police Schindler 2 Hydraulic
River Valley Residential Care Dover C-9922 2 Hydraulic
NWSCF Garaventa GSL ARTIRA Platform Lift
SOUTHWEST BGS DISTRICT
Middlebury Courthouse Dover EF2790 3 Hydraulic
Middlebury Courthouse Dover EF2791 3 Hydraulic
Pittsford Police Academy ThyssenKrupp EP09520 4 Hydraulic
Bennington SOB Court Otis HC13944 3 Hydraulic
Bennington COURT Dover 3 Hydraulic
Bennington (CCV) Dover E-E5988 2 Hydraulic
Rutland Parking Garage(North) Dover 1793-3 5 Hydraulic
Rutland Parking Garage(South) Dover EJ4082 5 Hydraulic
Rutland Parking Garage(West) Dover 1793-3 5 Hydraulic
Rutland Courthouse Thyssen K ET49655 5 Hydraulic
Rutland Courthouse Thyssen K ET49642 5 Hydraulic
Rutland Courthouse Thyssen K ET49665 2 Hydraulic
ASA Bloomer Dover 5 Hydraulic
ASA Bloomer Dover 5 Hydraulic
NORTHEAST BGS DISTRICT
Newport District Court Otis/HL757-A 235422BP 4 Cable
Newport Corrections Dover 20K4068 2 Hydraulic
Newport State Office Building Otis 40W320 4 Cable
St. Johnsbury Courthouse A Dover EL4081 3 Hydraulic
St. Johnsbury Courthouse B Dover EL4082 3 Hydraulic
St. Johnsbury Courthouse C Dover EL4083 4 Hydraulic
St. Johnsbury Courthouse Lift Wheel -O- Vator 1 Platform Lift
SOUTHEAST BGS DISTRICT
White River Courthouse (staff) Dover E-A7301 2 Hydraulic
White River Courthouse (public) Dover A-A7136 2 Hydraulic
Sharon Welcome Center Thyssen Krupp ET4945 2 Hydraulic
Brattleboro State Office Building Dover S7894 2 Hydraulic
Revised: February 13, 2026

#OF HYDRAULIC
BUILDING ADDRESS MANUFACTURER SERIAL# FLOORS OR CABLE
Brattleboro District Court (front) Dover T10398 2 Hydraulic
Brattleboro District Court (rear) Dover S23688 2 Hydraulic
Randolph VAEL Lab Kone EL-0084 3 Cable
Springfield State Office Bldg. Dover EJ3113 3 Hydraulic
Springfield Correctional Bruno SRE- Electra-Ride Stair lift
Sharon Welcome Center Thyssen Krupp EP6015 2 Cable
HISTORIC SITES
Bennington Battle Monument MCE 3359482 2 Cable
Coolidge Cheese Factory ThyssenKrupp 2 Lift
Kent Tavern Dover 2 Lift
Coolidge Education Center Dover EAG858 2 Hydraulic
TRANSPORTATION
Rutland Airport Dover EE8410 2 Hydraulic
AOT Chimney Corner Garaventa Stair Lift
AOT Highgate Garaventa Stair Lift
AGENCY OF NATURAL RESOURCES
636 Point of Pines Thyssenkupp EX0968 2 Hydraulic
Castleton, VT 05736
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
3.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the
full spectrum of materials and/or services required.
3.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit
the pricing in response to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
Revised: February 13, 2026

the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the
final selection of Bidder(s) for Contract negotiation or execution, the State may invite
Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs from only those
Bidders that meet the minimum qualification requirements and/or have not been eliminated
from consideration during the evaluation process.
3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the
State if it will help the State's evaluation process. The State will factor information presented
during presentations into the evaluation. Bidders will be responsible for all costs associated
with providing the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased performance
of a contract with the State that may result from this solicitation.
3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be perceived to
undermine, its faithful and unbiased performance of a contract with the State that may result
from this solicitation.
3.3.3. Requirements: The State does not seek to contract with any individual or business entity
having a conflict of interest which cannot be mitigated to the State's satisfaction. To ensure
the State's awareness of actual, potential, or reasonably perceived PCOIs and OCOIs,
bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative
to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State's satisfaction and may discuss the conflict with the bidder if and to the
extent the State deems discussion necessary to its determination. The State reserves the
right to (a) reject from further consideration any proposal having a PCOI or OCIO that cannot
be mitigated to the State's full satisfaction and (b) terminate a contract upon discovery that a
contractor failed to disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise
misrepresented relevant information to the State.
3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32
of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with
the following provisions and requirements.
3.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-reporting
information relating to past violations, convictions, suspensions, and any other information
Revised: February 13, 2026

related to past performance relative to coding and classification of workers. The State is
requiring information on any violations that occurred in the previous 12 months.
3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby
notified that upon award of contract, and prior to contract execution, the State shall be
provided with a list of all proposed subcontractors and subcontractors' subcontractors,
together with the identity of those subcontractors' workers compensation insurance
providers, and additional required or requested information, as applicable, in accordance
with Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54). This
requirement does not apply to subcontractors providing supplies only and no labor to the
overall contract or project. This list MUST be updated and provided to the State as additional
subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is
not required to be submitted with the bid response.
3.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
3.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
3.6.1. Evaluation Criteria: Consideration shall be given to the Bidder's project approach and
methodology, qualifications and experience, ability to provide the services within the defined
timeline, cost, and/or success in completing similar projects, as applicable, and to the extent
specified below.
3.7. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select
one or more bidders with which to negotiate a contract, based on the evaluation findings and
other criteria deemed relevant for ensuring that the decision made is in the best interest of the
State. In the event State is not successful in negotiating a contract with a selected bidder, the
State reserves the option of negotiating with another bidder, or to end the proposal process
entirely.
3.8. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with
any presentations or demonstrations associated with this request and/or any proposals made.
3.9. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for reference. If
IT Attachment D is included in this RFP, terms may be modified based upon the solution
proposed by the Bidder, subject to approval by the Agency of Digital Services.
Revised: February 13, 2026

3.9.1. Business Registration. To be awarded a contract by the State of Vermont a bidder
(except an individual doing business in his/her own name) must be registered with the
Vermont Secretary of State's office https://sos.vermont.gov/business-services/business-
filings/domestic-formation and must obtain a Contractor's Business Account Number issued
by the Vermont Department of Taxes http://tax.vermont.gov/ .
3.9.2. The contract will obligate the bidder to provide the services and/or products identified in its
bid, at the prices listed.
3.9.3. Payment Terms. Percentage discounts may be offered for prompt payments of invoices;
however, such discounts must be in effect for a period of 30 days or more in order to be
considered in making awards.
3.9.4. Retainage. In the discretion of the State, a contract resulting from this RFP may provide
that the State withhold a percentage of the total amount payable for some or all deliverables,
such retainage to be payable upon satisfactory completion and State acceptance in
accordance with the terms and conditions of the contract.
3.9.5. Quality. If applicable, all products provided under a contract with the State will be new
and unused, unless otherwise stated. Factory seconds or remanufactured products will not
be accepted unless specifically requested by the purchasing agency. All products provided
by the contractor must meet all federal, state, and local standards for quality and safety
requirements. Products not meeting these standards will be deemed unacceptable and
returned to the contractor for credit at no charge to the State.
3.9.6. Final award of contract will be contingent upon prior written approval of the Vermont
Attorney General's Office, as required by Agency of Administration Bulletin 17.10.
4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are
the minimum requirements for State evaluation. These requirements are not intended to limit the
content of a Bidder's proposal. Bidders may include additional information or offer alternative
solutions for the State's consideration. However, the State discourages overly lengthy and costly
proposals, and Bidders are advised to include only such information in their response as may be
relevant to the requirements of this solicitation.
4.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except as
specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document,
including the prohibition on submitting confidential information. This prohibition reduces the
burden on the State while preventing bidder-confidential information from entering the public
record.
4.2. Disclosure under Public Records Act. All information received by the State in response to
this solicitation will become part of the contract file and subject to public disclosure in
accordance with the State's Public Records Act, 1 V.S.A. 315 et seq. The State may also
choose to publicly post responses to this solicitation and the resulting agreement(s), following
conclusion of this procurement process.
4.3. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information
and bidders are expressly prohibited from providing confidential information in response to this
RFP. All materials furnished by bidders in response to this RFP, including those marked as
confidential by bidders, are subject to disclosure if requested under the Public Records Act, or
public posting.
4.4. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is
the sole responsibility of the bidder to ensure that, other than where specifically directed or
permitted by this RFP and accordingly marked as described below, no information that should
not be publicly disclosed is included in their proposal materials, including any 1) trade secrets or
Revised: February 13, 2026

intellectual property, 2) proprietary financial or business information, 3) personal information, or
4) any other information that should not be disclosed to the public. For example, bidders should
avoid including specific details of their proprietary technologies or methodologies that they
consider confidential, and any references to previous client engagements should be presented
in a manner that does not disclose the client's confidential information.
4.5. The bid should include a Cover Letter and Technical Response and Price Schedule.
4.6. COVER LETTER:
4.6.1. Exceptions to Contract Terms and Conditions If a bidder wishes to propose an exception
to any terms and conditions set forth in the Standard Contract Form and its attachments,
such exceptions must be included in the cover letter to the RFP response. Failure to note
exceptions when responding to the RFP will be deemed to be acceptance of the State
contract terms and conditions. If exceptions are not noted in the response to this RFP but
raised during contract negotiations, the State reserves the right to cancel the negotiation if
deemed to be in the best interests of the State. Note that exceptions to contract terms may
cause rejection of the proposal, and that the State's non-rejection of a proposal on this basis
does not indicate acceptance of the exceptions.
4.7. TECHNICAL RESPONSE. In response to this RFP, a bidder shall:
4.7.1. Provide details concerning your form of business organization, company size and
resources.
4.7.2. Describe your capabilities and particular experience relevant to the RFP requirements.
4.7.3. If you have experience working with the State of Vermont, identify all current or past State
projects. Provide the name of the Vermont department or agency and the project title or a
brief description of the work. Do not include references or statements from State of Vermont
agencies or employees.
4.7.4. Identify the names of all subcontractors you intend to use, the portions of the work the
subcontractors will perform, and address the background and experience of the
subcontractor(s), in response to the questions described above in this section.
4.8. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies
with whom you have transacted similar business in the last 12 months. You must include contact
names who can talk knowledgeably about performance. Do not list a State of Vermont agency or
employee as a reference.
4.9. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this RFP.
4.10. PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule
attached to the RFP.
4.11. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the
response for the proposal to be considered valid.
5. SUBMISSION INSTRUCTIONS:
5.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
5.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
Revised: February 13, 2026