2026-2031 Residential Materials Management Agreement
| Location: | Michigan |
|---|---|
| Posted: | Feb 24, 2026 |
| Due: | Mar 27, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
2026-2031 Residential Materials Management Agreement
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
City of Holland
Bid Opportunity
2026 - 2031 Residential Materials Management Agreement
The City of Holland will receive sealed bids from prospective bidders to provide for the
collection and disposal of residential rubbish, refuse, garbage and yard waste and for the
collection, transportation and delivery of residential recyclables generated within the City of
Holland.
Bids will be received in the Treasurer’s Office until 2:00 p.m. on Monday, March 27, 2026, at
which time they will be publicly opened and read. You are invited, but not required, to attend
the bid opening.
Each bidder shall submit four (4) hard copy and PDF/USB of the bid proposal and related
documents for services under a five (5) year contract term, all according to the format stated in
the Invitation for Proposals. The bid proposal and related documents must be submitted in a
sealed envelope, plainly marked “Proposal: 2026 - 2031 Residential Materials Management
Agreement, Holland, Michigan.”
Bids are to be irrevocable for a period of one hundred twenty (120) days from the date of the
bid opening, and they shall not be withdrawn, modified or altered after the bid opening.
In case of default by the selected bidder, the City of Holland may procure its requirements from
another bidder, without going through additional bidding procedures, and it may hold the
original bidder liable for any increased costs.
The City of Holland reserves the right to accept or reject any or all bids and to waive any
defects, irregularities, informalities and/or inconsistencies in the bids received.
Lynn McCammon
Finance Director
1
2026 - 2031 Residential Materials Management Agreement - Holland, Michigan
Table of Contents
Section 1 - Invitation for Proposals ........................................................................4
Invitation: ........................................................................................................................................ 5
Section 2 - Information for Bidders ........................................................................7
A. Background Information........................................................................................................... 7
B. Proposed Schedule for Award of Contract: ................................................................................ 9
C. Submission of Proposals........................................................................................................ 10
D. Format of Proposals............................................................................................................... 10
Part 1: Information and Addenda..................................................................................................... 10
Part 2: Financial Information ........................................................................................................... 12
Part 3: Minimum Standards and Requirements ................................................................................ 14
Part 4: Optional Services ................................................................................................................ 14
Part 5: Experience/Qualifications of Bidders .................................................................................... 14
Part 6: Inability to Comply............................................................................................................... 15
Part 7: Explanation, Exception, And Addition.................................................................................... 15
Part 8: Equipment .......................................................................................................................... 15
Part 9: Complaints ......................................................................................................................... 15
Part 10: Alternate City-Wide Pick-Up Schedule ................................................................................ 15
Part 11: Special Services ................................................................................................................ 16
A. Supplemental Information. .......................................................................... 16
B. Acceptance or Rejection of Proposals...........................................................16
C. Execution of Agreement. ........................................................................... 18
D. Failure to Execute Agreement....................................................................19
E. Representations. ......................................................................................... 19
Section 3 - Bid Proposal ...................................................................................... 20
Exhibit A and B - Introduction .......................................................................................................... 23
Exhibit C ........................................................................................................................................ 31
Exhibit D ........................................................................................................................................ 31
Exhibit E ........................................................................................................................................ 31
Exhibit F......................................................................................................................................... 31
Exhibit G ........................................................................................................................................ 31
Exhibit H ........................................................................................................................................ 31
Exhibit I ......................................................................................................................................... 32
Exhibit J ......................................................................................................................................... 32
Exhibit K ........................................................................................................................................ 32
Section 4 - General Specifications 2026 - 2031 Residential Materials Management
Agreement.......................................................................................................... 34
Section 5 - Special Specifications 2026 - 2031 Residential Materials Management
Agreement.......................................................................................................... 40
1. Residential Service Collection. ............................................................................................... 40
2. Residential Service Zones. ..................................................................................................... 43
2
Zone A – Monday ............................................................................................................................ 43
Zone B – Tuesday ........................................................................................................................... 43
Zone C – Wednesday ...................................................................................................................... 44
Zone D – Thursday .......................................................................................................................... 44
Zone E – Friday ............................................................................................................................... 44
3. Costs. ................................................................................................................................... 45
4. Service. ................................................................................................................................. 45
5. Fees/Rate Structure. .............................................................................................................. 47
6. Service Continuity.................................................................................................................. 47
7. Invoicing To and Payment By City............................................................................................ 48
3
Section 1 - Invitation for Proposals
2026 – 2031 Residential Materials Management Agreement (“Agreement”)
The City of Holland, Michigan (“City” or “City of Holland”) is looking to designate a single hauler
(“Contractor”) who can provide the following services in line with the community’s overall
sustainability goals:
• Residential solid waste collection in carts and processing
• Residential recycling collection in carts and processing
• Residential yard waste collection in carts and processing (Optional)
• Bulky waste
• Project Pride
The City is inviting interested contractors to submit proposals to provide residential curbside
solid waste, recycling and optional yard waste services to all Residential Service Users
throughout the City beginning July 1, 2026, for a term of five (5) years, ending on June 30, 2031.
The City shall then have an option, in its sole and complete discretion, to renew the contract for
a term of another three (3) years via competitive re-negotiation or to re-bid the contract. Our
residential program is mandated for all single-family units as well as all multiplex units - up to
four units.
Key Dates:
The proposed schedule for this request for proposal (“RFP”) and the award of the contract is as
follows:
1. RFP Issued ..................................................... Friday, February 24, 2026
2. Mandatory Pre-Bid Meeting .......................... Friday, March 6, 2026, at 2:00 p.m.
3. Last Day to submit Questions ........................ Friday, March 13, 2026
4. Final Addendum (if any) Issued ................... Friday, March 20, 2026
5. RFP Submission Due Date ............................. Friday, March 27, 2026
6. City Council Award of Contract ..................... Wednesday, April 15, 2026
7. Contract Effective ...........................................Wednesday, July 1, 2026
Proposals are due on Friday, March 27, 2026, at 2:00 P.M. at the Treasurer’s Office, City Hall,
270 River Avenue, City of Holland, Michigan 49423. At that time, the proposals will be publicly
opened, read, and acknowledged, after which they will be referred for staff evaluation.
4
Education and Evaluation Support
Additionally, the City is looking to partner with a Contractor who is willing to actively engage
the community in education regarding the solid waste program and related outreach initiatives,
along with the City and Holland Board of Public Works (“BPW”) staff, community partners and
the City’s designated consultant. The City is seeking support for evaluating program
performance to insure that high value materials are recycled and put back into the local and
regional economies. Please provide an education and evaluation plan as part of the proposal.
Please provide data that will be provided to the City to evaluate program effectiveness
including but not limited to:
• Participation – number of customers participating each week
• Contamination - images of contamination identified per cart tip and feedback
mechanism for customer education
• Weights by commodity monthly and end markets to educate residents on where their
recyclables are being reused.
Customer Service
The BPW will be providing general customer service and billing services, which will include
addressing and processing complaints, service issues and general account maintenance for
Residential Service Users. The Contractor will be responsible for responding to and resolving all
customer complaints promptly whether received directly from a Residential Service User or
through the BPW customer service office. The Contractor will also be required to submit a daily
report of all customer complaints and the status of the resolution of those complaints. The
Contractor shall provide a designated contact representative during all BPW normal working
hours. The designated contact representative shall provide immediate acknowledgment of his
or her receipt of a complaint. The Contractor is responsible for resolving all complaints
received either directly from a Residential Service User or from the BPW within one (1) business
day of its receipt of those complaints. Please provide a customer service plan to resolve
complaints that is responsive to the BPW operations noted above.
Invitation:
The City invites proposals from prospective bidders to enter into a five (5) year Agreement to
provide for the collection and disposal at a Licensed Type II Landfill (or other licensed landfill for
the disposal of municipal waste) of residential rubbish, refuse, and garbage; for the collection
and disposal of residential yard waste at a Department of Environment, Great Lakes, and Energy
(EGLE) approved site; and for the collection, transportation and delivery of residential
recyclables to a recycling facility. Comingling of residential recyclables with municipal waste
shall be grounds for termination of Contractor staff. The City shall have an option, in its sole
and complete discretion, to renew the Agreement for another three (3) years via competitive
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.