Student Athletic and Catastrophic Insurance
| Location: | Texas |
|---|---|
| Posted: | Feb 24, 2026 |
| Due: | Mar 30, 2026 |
| Agency: | Lubbock Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-1124-RFP |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 2026-1124-RFP (Student Athletic and Catastrophic Insurance) |
| Issue Date & Time | 2/24/2026 02:00:02 PM (CT) |
| Close Date & Time | 3/30/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/23/2026 02:00:00 PM (CT) |
| Notes |
The District is requesting insurance proposals for all UIL activities, athletics, JROTC, vocational education, Future Farmers of America, cheerleaders, drill teams, extra-curricular, and voluntary student accident insurance.
The District will be closed Monday, March 16th- Friday, March 20th for Spring Break.
|
| Name | Carol Evans |
| Address |
1628 19th Street
West Building, Suite 10 Lubbock, TX 79401 |
| Phone | 806 (219) 0267 |
| Fax | |
| carol.evans@lubbockisd.org |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9081579 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| General Solicitation Terms and Conditions 7.2025 1.pdf (please login to view this document) | General Solicitation Terms and Conditions | 253 KB | 338367 | 7172883 |
| General Insurance Information 2026-1124.pdf (please login to view this document) | General Insurance Information 2026-1124 | 118 KB | 338367 | 7173038 |
| Specification Questionnaire 2026-1124.docx (please login to view this document) | Specification Questionnaire 2026-1124 | 16 KB | 338367 | 7176588 |
| Proposal Submittal Form for 2026-1124.docx (please login to view this document) | Proposal Submittal Form for 2026-1124 | 16 KB | 338367 | 7176614 |
Attachment Preview
2026-1124-RFP
Student Athletic and Catastrophic Insurance
Issue Date: 2/24/2026
Questions Deadline: 3/23/2026 02:00 PM (CT)
Response Deadline: 3/30/2026 02:00 PM (CT)
Contact Information
Contact: Carol Evans
Address: Procurement Services
1628 19th Street
West Building, Suite 10
Lubbock, TX 79401
Phone: 806 (219) 0267
Email: carol.evans@lubbockisd.org
Page 1 of 10 pages
Deadline: 3/30/2026 02:00 PM (CT)
2026-1124-RFP
Event Information
Number:
2026-1124-RFP
Title:
Student Athletic and Catastrophic Insurance
Type:
Request for Proposal
Issue Date:
2/24/2026
Question Deadline: 3/23/2026 02:00 PM (CT)
Response Deadline: 3/30/2026 02:00 PM (CT)
Notes:
The District is requesting insurance proposals for all UIL activities, athletics, JROTC,
vocational education, Future Farmers of America, cheerleaders, drill teams, extra-
curricular, and voluntary student accident insurance.
The District will be closed Monday, March 16th- Friday, March 20th for Spring
Break.
Ship To Information
Contact: LISD Distribution Center
Address: 610 36th Street
Lubbock, TX 79404
Phone: 806 (219) 0770
Billing Information
Contact: Accounts Payable
Address: 1628 19th Street
Lubbock, TX 79401
Phone: 806 (219) 0000
Bid Activities
Release Date
Legal Ad #1
Legal Ad #2
Question Deadline
RFP Closing Date
Board Meeting
Contract Begins
Bid Attachments
General Solicitation Terms and Conditions 7.2025 1.pdf
General Solicitation Terms and Conditions
General Insurance Information 2026-1124.pdf
General Insurance Information 2026-1124
Specification Questionnaire 2026-1124.docx
Specification Questionnaire 2026-1124
Proposal Submittal Form for 2026-1124.docx
Proposal Submittal Form for 2026-1124
2/24/2026 2:00:00 PM (CT)
3/1/2026
3/8/2026
3/23/2026 2:00:00 PM (CT)
3/30/2026 2:00:00 PM (CT)
5/28/2026
8/1/2026
View Online
View Online
View Online
View Online
Page 2 of 10 pages
Deadline: 3/30/2026 02:00 PM (CT)
2026-1124-RFP
Bid Attributes
1 Intent / Scope
The District is requesting insurance proposals for all UIL activities, athletics, JROTC, vocational education, Future
Farmers of America, cheerleaders, drill team, extra-curricular, and voluntary student accident insurance.
2 Term of Contract
The initial contract will begin August 1, 2026 and end July 31, 2027, with the option to renew for four (4) additional
one-year terms. The District reserves the right to re-negotiate or cancel this contract prior to any renewal terms.
3 Applicable Specifications
Proposals should duplicate our specifications as near as possible. All items on the Specifications Questionnaire
must be answered. Do not answer any question by responding with "see brochure/attachment." This will cause your
proposal to be rejected.
The policy issued by the selected company will provide coverage that duplicates the answers on the Specification
Questionnaire. In the event of any variation, the company or completing agent warrants the policy will be amended
to comply with the District specifications or they (the company or agent) will be responsible for providing benefits as described in
the answers to specification questionnaire.
The company awarded the contract for the UIL/Athletic insurance will also receive the contract for the Student
Voluntary Insurance. The company awarded the contract for the UIL Athletic Insurance may differ from the
catastrophic coverage. Please state if your proposal is an "all or none" proposal.
The catastrophic insurance carrier and basic insurance carrier must have an A.M. Best rating of at least A-(VII).
(Required: Maximum 4000 characters allowed)
Page 3 of 10 pages
Deadline: 3/30/2026 02:00 PM (CT)
2026-1124-RFP
4 Requested Coverage
(Individual Voluntary and Blanket All Interscholastic Activities Coverage)
A. 24-Hour- Up to $30,000, $500 deductible, for injuries sustained during the year. The coverage will be a
PRIMARY POLICY. Specify if plan is accepted on FULL ASSIGNMENT through a PPO or special network group.
(See Section I, PROPOSAL SUBMITTAL)
B. At School - Up to $30,000, $500 deductible for injuries that occur at school or school sponsored activities and to and from school,
includes all sports, except varsity football. Plan will also be primary. Specify if plan is accepted on FULL ASSIGNMENT through a PPO
or special network group. (See Section II, PROPOSAL SUBMITTAL)
C. Voluntary Football Coverage Varsity - Up to $30,000 for injuries sustained while practicing or participating in
interscholastic varsity football. Benefit coverage will match requirements as outlined in the at-school plan. (See
Section III, PROPOSAL SUBMITTAL)
D. Dental - Pays Usual and Customary to $1,000 for injuries to sound teeth. (See Section IV, PROPOSAL
SUBMITTAL)
E. Catastrophic - Lubbock Independent School District will purchase blanket catastrophic accident insurance for those students
participating in all UIL sports and activities. There will be a $25,000 deductible with indemnity amount of no less than $1,000,000.
Deductible period will be two (2) years and a ten (10) year minimum benefit period. (See Section V, PROPOSAL SUBMITTAL)
F. Blanket Coverage-All Interscholastic Activities Coverage - A $30,000 maximum policy with $500 deductible for
injuries sustained while practicing or participating in any UIL event. The blanket policy will cover all UIL activities
grades 6-12 and a list of names will not be provided. The policy will be excess and have an effective date of August
1, 2026 and expires July 31, 2027. Benefits must be accepted on full assignment through a PPO or special network
group. Policy coverage must include all Vocational classes, ROTC, and FFA. (See Section VI, PROPOSAL
SUBMITTAL)
G. Please show process necessary to maintain HIPAA and FERPA compliance. (See Section VII, PROPOSAL SUBMITTAL)
H. Treatment of a Covered Person- Treatment must be initiated by a licensed physician within ninety (90) days of the date of injury.
Ambulance expenses must be for the first trip to a hospital not to the nearest hospital.
(Required: Maximum 4000 characters allowed)
5 Proposal Exhibits
General Insurance Information
Page 4 of 10 pages
Deadline: 3/30/2026 02:00 PM (CT)
2026-1124-RFP
6 Required Response Attachments
The following items shall be required exhibits included with the response:
Proposal Submittal Form
Specification Questionnaire
All response attachments are to be uploaded in the response attachments tab.
(Required: Maximum 4000 characters allowed)
7 Evaluation Criteria
The contract will be awarded to the respondent(s) whose submittal is most advantageous to the District, considering
the relative importance of price and the other evaluation criteria included in the solicitation. Award will not
necessarily be made to the respondent submitting the lowest priced offer. Solicitations will be evaluated/awarded
using the best value method as defined in Texas Education Code 44.031. In determining best value the District
shall consider the following factors:
50 Points - Purchase Price
20 Points - Reputation
10 Points - Quality
10 Points - Meets District's Needs
5 Points - Past Performance
0 Points - HUB Status
5 Points - Long-Term Cost
0 Points - Parent Company/Majority Owner in TX
0 Points - Other Relevant Factors
8 Fixed-Price (Price Adjustment Allowance)
1. Prices shall be firm for the specified contract term.
2. Prices can be adjusted based on clearly identified escalation provisions
3. The District reserves the right to evaluate, accept, or reject the applicability of any price adjustment
9 Non-Collusion Statement
By submitting a response, the supplier certifies and represents to the District that:
a) This response has been arrived at independently and prepared without consultation, communication, or
agreement with any other supplier, and that the contents of this response have not been communicated by the
supplier, or supplier agent, to any other supplier engaged in this type of business prior to the submission deadline
for the purpose of restricting competition.
b) This response is not the result of, or affected by an unlawful act of, collusion with another company engaged
in the same line of business or commerce, or any act of fraud punishable under current local, state, and/or federal
ordinances, statutes, regulations, and/or policies. Furthermore, it is understood that fraud and unlawful collusion
are crimes under federal law and can result in fines, prison sentences, and civil damage awards.
I Agree
(Required: Check if applicable)
Page 5 of 10 pages
Deadline: 3/30/2026 02:00 PM (CT)
2026-1124-RFP
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Building Connected and area plan rooms at https://app.buildingconnected.com/public... a virtual Pre-Bid Meeting via ...
Garland Independent School District
Bid Due: 6/09/2026
...Office FWS, CONSTRUCTION A/E TEAM 1 Looking for contract opportunity help? (opens in ...
INTERIOR, DEPARTMENT OF THE
Bid Due: 6/22/2026
...Public Works Building - Training Room 3015 Market Street Galveston, TX Solicitation submittals... ...
City of Galveston
Bid Due: 6/09/2026
...GENERAL SERVICES ADMINISTRATION Sub-tier PUBLIC BUILDINGS SERVICE Office PBS OFFICE OF LEASING... - ...
GENERAL SERVICES ADMINISTRATION
Bid Due: 6/08/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.